Solicitation - 75N99019R00013.pdf

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ORF

9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities National Institutes of Health

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238220

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RFPIFB

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14. METHOD OF SOLICITATION

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SMALL BUSINESS

02/20/2020 1630 ET

01/23/2020

+1 919 541 5763DANIEL BURK

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INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75N99019R00013

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 66 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Bethesda, MD 20892-5711

TELEPHONE NO.

17a. CONTRACTOR/

Research Triangle Park NC 27709 111 T.W. Alexander Drive National Institutes of Health

15. DELIVER TO

Bethesda, MD 20892-5711 9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

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TION UNLESS BLOCK IS

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SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

National Institutes of Health

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Bag-In Bag-Out Filter Replacement Services

The Contractor shall monitor and maintain the bag-in/bag-out filter systems located within the David P. Rall Building (Building 101) and the bag-in/bag-out filter trains serving the Waste Handling Facility (WHF - Building 108).

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

DANIEL F. BURK

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 04/01/2020 to 03/31/2025

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

66 2 of

RFP TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D - PACKAGING, MARKING AND SHIPPING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS SOLICITATION. ANY

CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A -

SOLICITATION/CONTRACT FORM, ACCOUNTING, APPROPRIATION AND GENERAL INFORMATION APPLICABLE TO

THE CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACT PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e. those relating to the organizational structure [e.g., Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESS (IF NEGOTIATIONS ARE REQUIRED) AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION TO UNDERSTAND THE TERMS AND CONDITIONS OF THE RESULTANT

CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The Contractor shall monitor and maintain the bag-in/bag-out filter systems located within the David P. Rall Building (Building 101) and the bag-in/bag-out filter trains serving the Waste Handling Facility (WHF – Building 108) in accordance with (IAW) the attached Statement of Work.

ARTICLE B.2. PRICES

Services:Base Year CLIN 0001 04/01/20 through 03/31/21 Filter Replacement

(No purchase of parts is required for Base Year)

Services:Option Year 1 CLIN 1001 04/01/21 through 03/31/22 Parts (Pre-filters, Bags, &

Miscellaneous) Filter Replacement

Total Price

Services:Option Year 2 CLIN 2001 04/01/22 through 03/31/23 Parts (Pre-filters, Bags, &

Miscellaneous) Filter Replacement

Total Price

Services:Option Year 3 CLIN 3001 04/01/23 through 03/31/24 Parts (Pre-filters, Bags, &

Miscellaneous) Filter Replacement

Total Price

Services:Option Year 4 CLIN 4001 04/01/24 through 03/31/25 Parts (Pre-filters, Bags, &

Miscellaneous) Filter Replacement

Total Price

Total Price: $

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE-C.1.

Independently, and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Statement of Work attached hereto and made a part of this Solicitation.

BAG-IN/BAG-OUT FILTER MAINTENANCE AND REPLACEMENT

SCOPE OF WORK

The Contractor shall monitor and maintain the bag-in/bag-out filter systems located within the David P. Rall Building (Building 101) and the bag-in/bag-out filter trains serving the Waste Handling Facility (WHF – Building 108). The filter types and sizes are given in Attachment 1 for Buildings 101 and 108. Lists of filter sizes and location are found in Attachment 2 for Building 101 and Attachment 3 for building 108.

The Contractor shall also maintain a Flow Science bag-out filter FS4060 located in room C032 and a PALL Vacuum Filter system located in the F Basement Mechanical Room see Attachment 4.

The vacuum system in F-Module basement has two filters. Only one of these filters has been utilized since the system was installed in 2016. NIH switched over to the spare vacuum filter in November 2018 to allow the current filter to have the cartridges replaced. Each filter will operate for two years, then be taken offline for cartridge replacement. Each vacuum filter contains 9 cartridges that must be replaced every 2 years. Removal of the filter cartridges will require a decontamination procedure to be performed prior to opening the filter housing.

C.1 The work shall consist of the following:

C.1.1 Procurement of all necessary pre-filters, HEPA and carbon filters and the change out bags. The Contractor shall visit identified locations to verify the types and sizes of filters needed.

*NIEHS has 27 carbon filters on hand for filter train maintenance for use by the Contractor.

C.1.2 Twice a year monitoring of the differential pressure gauges for the bag-in/bag-out filter trains in identified locations if available. The service life of the HEPA filters can be extended by the appropriate monitoring and changing of the pre-filters. The Contractor shall provide a service report to the Project Officer/COR upon completion of all work before leaving the institute.

C.1.3 Removal of old filters, change out bags, and the installation of the new filters and change out bags.

C.1.4 The Contractor shall be responsible to dispose of the filters as per industry standards.

C.2 General Specifications

C.2.1 The Project Officer/COR, or their approved representative, shall be notified not less than three (3) business days in advance, (see section Service Duty Hours, page 5), each time Contractor personnel are on site for any purpose. If an emergency response is necessary, notification is not needed. When the filters are to be replaced, the Project Officer/COR shall be informed so that the removal of the old filters and installation of the new filters can be coordinated with the facilities and animal resources staffs. At no time will the Contractor change or remove filters without proper notification.

C.2.2 The Contractor shall submit within 15 days after award, a Contractor’s Safety Plan which will be submitted to the NIEHS Health and Safety Branch, (HSB) and approved before work can begin. A Quality Assurance Surveillance Plan (QASP) shall also be submitted within 15 days of reward to the Project Officer/COTR or their approved representative. An example of the QASP is located on page 13, Attachment 5.

The Contractor’s Safety Plan shall include, at a minimum, the following:

Proper PPE, (Personal Protective Equipment).

Procedures for removing and bagging filters to prevent contamination of the surrounding area.

Procedures for raising and lowering filters from the roof of WHF, (building 108).

Procedures for moving filters in and out of the work area in Building 101 and moved to WHF, (building 108).

Procedures for cleaning the area after filter removal.

Procedures for removing personnel from work areas if injured for minor injuries. Serious injuries will need to be called into 919-541-2800 to activate the emergency medical response team.

C.2.3 The Contractor shall set a quarterly schedule for the monitoring of each unit’s differential pressure gauges. The schedule shall be given to the Project Officer/COR, or their approved representative, within 15 days after award and yearly thereafter.

C.2.4 The readings shall be put into an Excel Spreadsheet updated at least 3 days after each site visit so that changes in the readings can be easily followed. Information shall include, at a minimum, which filter unit the information is from, the date and time the information was recorded, differential pressure reading (highlight a gauge pressure reading of 1.0 inch over initial filter pressure or higher), previous differential readings for comparison (if available), and name of the person taking the reading. Each filter unit shall have its own block of information. The differential pressure reading shall be entered in an Excel spreadsheet and forwarded electronically to the Project Officer/COR, or their approved representative.

C.2.5 The Contractor shall provide a service report to the Project Officer/COR upon completion of all work. The report shall identify the equipment serviced or repaired, the location of the equipment, printed name of the Contractor personnel servicing or repairing the filter train, the start date and time of the service or repair, and the signature of the Contractor personnel who serviced or made the repair. A copy of the signed service report shall be left with the Project Officer/COR immediately upon completion of the service or repair work.

C.2.6 The target gauge pressure reading for change out is 1.0 inch of water over initial filter pressure or higher. The gauges will be “zeroed” after completion of installing new filters, see chart below for timeline of past filter change outs. The Project Officer/COR may also rely on other information, such as air flow or temperature problems in an animal room, to determine if a filter(s) change is required. If the filter is to be replaced the Contractor will have five working days to replace the filter(s).

Filter Acceptance Table

Filter Type Past change out frequencies Max Magnahelic Gauge Reading across the filters Pre-Filter 6 months 1.0 to 1.3 over new filter HEPA filter 3 years 1.0 to 1.3 over new filter Carbon Filter 5 years N/A

C.2.7 The filters, from filter trains on top of WHF, Building 108, shall be safely transferred from the rooftop of Building 108 to the ground in a controlled manner using mechanical lifting equipment or cable lifting system (rooftop crane, hydraulic lift, etc.).

At no time shall filters be dropped from the rooftop to the ground. The Contractor shall use care not to puncture or damage the filters or their change out bags during the removal process.

C.2.8 It is the Contractor’s responsibility to dispose of the old filters properly.

C.2.7 All work performed by the Contractor shall be of acceptable industry standard quality and upon notification by the Project Officer/COR non-acceptable work shall be rectified within 24 hours at no additional cost to the Government. Filters shall be replaced within two (2) weeks of request of replacement. If additional time is necessary for the completion of work the Project Officer/COR, or their approved representative, may approve additional time for the completion of filter replacement.

C.3 Location of Work

C.3.1 Work shall be performed at the National Institute of Environmental Health Sciences (NIEHS) campus, in the following location:

David P. Rall Building 101 and Building 108 Research Triangle Park, NC 27709

C.4 Personnel Qualifications/Certifications

C.4.1 Supervisory and technical personnel shall have a minimum of three years’ experience related to the maintenance and replacements of bag-in/bag-out filters. The Contractor shall be responsible for the selection, certification, assignment, supervision, management, and control of employees in performance of this contract and shall comply with the general conduct of employees as referenced herein.

C.4.2 The Contractor shall maintain a current resume for each employee indicating their qualifications and experience relative to the position to which they hold. The resume shall be made available to the COR upon request. The Contractor shall not appoint persons to key positions without Government review and approval of their qualifications.

C.5 Contractor Furnished Equipment

C.5.1 The Contractor shall provide all personnel, labor, supervision, material, parts, tools, equipment, expertise, and other necessary services to perform monitoring preventative maintenance, normal maintenance/repairs, and emergency maintenance/repairs and service of the Bag-in/Bag-out filters. The Contractor shall also provide all safety equipment and personal protective equipment necessary to perform safe filter replacement.

C.6 Servicing Hours (Duty Hours)

C.6.1 Normal servicing shall be provided during NIEHS regular working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding the Federal holidays listed below.

Martin Luther King’s Birthday Labor Day New Year’s Day Columbus Day

Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

C.6.2 In emergency situations, the Contractor shall be required within 48 hours, at the direction of the Project Officer/COR, or designated personnel, to perform emergency services at other times without additional cost to the Government. Emergency services shall consist of equipment serviced by the Contractor not functioning correctly in which the environment is made unsafe for personnel, research equipment, or test subjects in the area work was performed.

C.7 Quality Assurance/Quality Control Plan

C.7.1 The Contractor shall develop a Quality Control Plan to assure compliance with this Performance Work Statement which will then be submitted to the Project Officer/COR to be evaluated. The Contractor shall ensure that the quality of the filter replacement service shall meet the contract requirements regarding timeliness, accuracy, appearance, completeness, consistency, and conformity to industry standards and/or specifications. The Quality Control Plan includes, but is not limited to, a written set of self-inspection check lists developed by the contract requirements, recording of work data, feedback and control systems for correcting deficiencies, and the necessary documentation to record findings. An example of the QASP is located on page 13, Attachment 5.

C.7.2 The Project Officer/COR will monitor the quality control through random sampling, planned sampling, and unscheduled inspection or to validate customer complaints.

C.8 Deliverables

C.8.1 The Contractor shall deliver original Service Reports to the Project Officer/COR, or their approved representative, to Building 102-S156C when the work is complete the day the filter change or monitoring was provided.

C.8.2 The Contractor shall provide semi-annual service reports detailing all discrepancies they found, and the discrepancies noted by the NIH/NIEHS maintenance staff, Project Officer/COR since their last service inspection visit.

Deliverables include:

Deliverables Due Date Quarterly Scheduled Filter Monitoring 15 days after initial contract award then January

15 thereafter Emergency On-site Service Response 48 hours after initial call Service Reports Upon completion of work performed Quality Control Plan 15 days after initial contract award Quality Assurance Surveillance Plan 15 days after initial contract award Contractors Safety Plan 15 days after initial contract award

C.9 Housekeeping

C.9.1 The Contractor shall remove all trash, discarded parts, dunnage, and other material generated by the repair or maintenance from work areas immediately after completion of any repair. The general area shall be left in a clean and orderly condition free of any foreign material caused by the work.

Attachment 1 Characteristics of Bag in- Bag out Filters Building 101, 108

Pre-Filter- Efficiency: MERV 8 Rated Airflow: 1000 cfm @ .35” W.G.

Separators: Aluminum Frame: 16 Gauge Galvaneal Frame Style: Two Double turned flanges Pack to frame Seal: Solid Urethane Gasket: ¼” Neoprene, downstream Size: 24” x 24” x 2”

HEPA Filter- Efficiency: MERV 17 at 0.3 Microns Rated Airflow: 1000 cfm @ 1” W.G.

Separators: Aluminum Frame: 14 Gauge 304 Stainless or recommended frame type approved by the Project Officer/COTR or their approved representative Frame Style: Two Double-turn flanges Pack to frame Seal: Solid Urethane Gasket: ¼” Neoprene, downstream Size: 24” x 24” x 11-1/2”, 24” x 24” x 12”

Carbon Filter- Efficiency: 99.9% Rated Airflow: 1000 cfm Frame: Stainless steel or recommended frame type approved by the Project Officer/COTR or their approved representative Frame Style: Type IV (V bed) Stainless steel adsorber Adsorber screens: Perforated 26-gauge T-304 stainless steel Pack to frame Seal:

Gasket: Gasket Seal Size: 24” x 24” x 16”, 24” x 24 “x 19”

Attachment 2 Locations of the Bag in- Bag out Filters

Building 101 Animal Facility

C Module

Room Type Filter size

C-025A Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x16

C-025B Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x16

C045 Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x16

D Module Room Type Filter size

D-030A Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

D-030B Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

D-031A Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

D-031B Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

D-032A Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

D-032B Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E Module Room Type Filter size

E-028A Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E-028B Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E029A Pre-Filter 24x24x2

HEPA 24x24x11 ½

E-029B Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E-030A Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E-030B Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E-031A Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E-031B Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E-032A Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E-032B Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E-033A Pre-Filter 24x24x2 HEPA 24x24x11 ½ Carbon 24x24x19

E-033B Pre-Filter 24x24x2 HEPA 24x24x11 ½

21 total units

Attachment 3 Hazardous Waste Facility - Building 108

Chemical Filter Train

Unit consists of pre-filter, HEPA and carbon filters four, (4) stages high, three, (3) filters deep. Filter Train is located on top of building 108. See Attachment 1 for filter types.

Pre-filter 24x24x2 Requires 12

HEPA filter 24”x24”x11 ½ Requires 12

Carbon filter 24x24x16 Requires 12

Change out bags:

Pre- filter 68Cx96 4 required HEPA filter 84Cx96 4 required Carbon filter 93Cx96 4 required

Radiological Exhaust Filter Train

Unit consists of pre-filter, HEPA filter and double carbon filters three, (3) stages high, two, (2) filters deep. Filter Train is located on top of building 108. See Attachment 1 for filter types.

Pre-filter 24x24x2 Requires 6

HEPA filter 24”x24”x11 ½ Requires 6

Carbon filter 24x24x16 Requires 12

Change out bags:

Pre- filter 68Cx96 4 required

HEPA filter 84Cx96 4 required Carbon filter 93Cx96 4 required

Building 108 has a total of; 18 pre, 18 HEPA and 24 Carbon.

Attachment 4

Flow Science Bag Out Filter FS4060, PALL Vacuum Filter System Specifications

PALL Vacuum Filter System Cartridge Specifications

Must use same filters listed below or equivalent

Vacuum Filter Unit Specifications

Manufacturer: PALL Serial Numbers: 16395101 & 16395102 Part Number: AGTA93G84CU2H4 Year Built: 2016

Filter Specifications

Manufacturer: PALL Part Number: AB3PFA7PVH4 Description: AB 30 Emflon PFA Filter 0.2 µm Quantity: 9 each

Flow Science Bag Out Filter FS4060 Specifications or Equivalent

Must use same filters listed below or equivalent

Filter Unit Specifications

Manufacturer: Flow Sciences Serial Numbers: 11-14-17-05 Model Number: 4010

Filter Specifications

Manufacturer: Flow Sciences Model: 4060 Part Number: 855211780 Description: 12X12X12 inches, 99.99% efficient, .03 microns.

Quantity: 1 each

Attachment 5

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Bag- In, Bag-Out Contract

TASK REQUIREMENT QUALITY STANDARD AQL LOT TIMELINESS STANDARD METHODS OF EVALUATION

1 Perform replacement of bag-in/bag-out filter services Bag-In, Bag-Out filters service completed and systems are operational and maintain the design operating air flow of the equipment 1% Number of Bag-In, Bag-Out filters replacement at NC Replacement of Bag-In, Bag-Out filters in place, 5% 100% inspection, Random Sampling, Planned Sampling, Unscheduled Inspection, Validate Customer Complaints

2 Reporting in a graphical format so the changes in the readings can be easily followed Submission of legible clear and concise reports 1% Each Report four times a year Receipt of report within 3 days of scheduled time to the Project Officer, 5% 100% inspection, Random Sampling, Planned Sampling

TASK REQUIREMENT QUALITY STANDARD AQL LOT TIMELINESS STANDARD METHODS OF EVALUATION

3 Perform Housekeeping Duties Work areas left clean after replacement of the Bag-In, Bag-Out filters, any repairs or inspections that are completed 1% filter replacement, service calls and PM work Four (4) hour after completion of all PM, and Routine work orders, 5% 100% inspection, Random Sampling, Planned Sampling, Unscheduled Inspection, Validate Customer Complaints

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E - INSPECTION AND ACCEPTANCE

(a) The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

(b) For the purpose of this SECTION, Paul Poliachik is the authorized representative of the Contracting Officer.

(c) Inspection and acceptance will be performed at:

111 T.W. Alexander Drive Research Triangle Park, NC 27709

FAR 52.246-1 Contractor Inspection Requirements (Apr 1984)

The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

(End of Clause)

FAR 52.246-4, Inspection of Services - Fixed Price (August 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all places and times during the term of the contract.

The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If any of the services performed do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce any fee payable under the contract to reflect the reduced value of the services performed.

(e) If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and reduce any fee payable by an amount that is equitable under the circumstances; or

(2) Terminate the contract for default.

(End of clause)

SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

The period of performance of this contract shall be from 1 April 2020 through 31 March September 2025.

ARTICLE F.2. PERIOD OF PERFORMANCE

The base period of performance of this contract shall be from 04/01/20 through 03/31/21.

If the Government exercises its option(s) pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below:

Option Option Period Base 04/01/20 through 03/31/21 1 04/01/21 through 03/31/22 2 04/01/22 through 03/31/23 3 04/01/23 through 03/31/24 4 04/01/24 through 03/31/25

FAR 52.242-17 Government Delay of Work (Apr 1984)

(a)If the performance of all or any part of the work of this contract is delayed or interrupted (1)by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or (2)by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b)A claim under this clause shall not be allowed-

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of clause)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.1 Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Daniel Burk Phone Number: 984-287-4385 Email: daniel.burk@nih.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount through a written modification; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6) otherwise modify any terms or conditions of this contract.

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO)

The Contracting Officer's Representative (COR)/Project officer (PO) for this contract is:

Name: Paul Poliachik EMAIL: poliachikp@mail.nih.gov

The COR/PO is responsible for: (1) monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:(2) interpreting scope of work;(3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract;

and (5) assisting the contractor in resolution of technical problems encountered during performance.

For guidance from the COR/PO to be valid, it shall: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this subcontract; (3) not constitute a basis for an extension to the period of performance or contract completion schedule; and (4) not constitute a basis for any increase in the contract price.

G.2.1 Personnel Requirements:

G.2.2 Personnel and Supervision: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. The Contractor may not hire persons whose employment would result in a conflict with NIEHS' Rules While on Institute Property.

Adequate and competent supervision shall be provided for all work performed by the Contractor’s employees to ensure performance and accomplishment in accordance with this specification. Supervisory tasks shall include, but not be limited to, the following representative types of activities:

G.2.2.1 Providing an adequate labor force.

G.2.2.2 Training personnel to properly perform their work.

G.2.2.3 Providing access to areas otherwise secured or restricted.

G.2.2.4 Preventing general carelessness in cleaning operations and instructing employees to abide by safety rules and regulations.

G.2.2.5 Preventing wasteful practices in connection with Government-furnished utilities.G.2.2.6 Insuring appropriate employee attire and identification.

G.2.2.7 Instructing employees in all campus policies such as no-smoking, parking, traffic, security, etc.

G.2.3 Key Personnel: A resume is required for any designated key personnel.

The contract shall provide and maintain in the spaces below, the names and phone numbers of key personnel. The personnel shall be reachable by phone during working hours. When contractor's first available key personnel selection becomes unavailable to render services, mailto:daniel.burk@nih.gov mailto:poliachikp@mail.nih.gov the contractor is responsible for providing a back-up with equal or greater knowledge and experience in the field of the work to be performed in the statement of objectives covered above as covered under this contract. At least one of the key personnel MUST be point the of contact for Quality Control (i.e. Quality Control Manager/Officer) or some other person whose primary responsibility is contract Quality Control.

KEY PERSONNEL

NAME PHONE NUMBER E-MAIL ADDRESS

1.

2.

3.

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government.

The following are considered key personnel and are required at all times throughout the contract period: On Site Project Manager, Alternate/Assistant Project Manager, Quality Control Representative. Written notification shall be submitted in advance of absences such as vacations, scheduled medical absences, training, or other required absences. Included in the notification will be the replacement person and duration of the absence. This position must be manned with qualified personnel at all times.

G.2.4 Controlled Entry: The NIEHS Campus Facility is secured by a card reader security system. All employees must use an identification card/key to obtain access to the workplace.

The Contractor shall comply with all NIEHS site security policies.

G.2.5 Uniforms and Contractor Provided Identification: All Contractor employees shall be clearly identifiable no later than the time specified by the Project Officer or otherwise, no later than ten working days from the date a new employee starts work. At a minimum, identifiable information shall include the Contractor's name, easily identifiable and the contractors' employee name.

G.2.6 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor or its employees due to negligence.

G.2.7 Emergency Work: The Contractor shall respond to emergency calls occurring during and after the contractor’s regular work hours, including evenings, weekends, and holidays.

G.2.8 INVOICE INSTRUCTIONS

A. Invoice Requirements

1. Name and Address of the Vendor (use information from Line #7 of OF 347)

2. Name of the Office of Acquisitions (Office of Research Facilities)

3. Invoice Date

4. Unique Invoice Number which can only be used one time regardless of the number of contracts or orders held by an organization (or business unit identified by a separate DUNS or DUNS+4 number), regardless if the invoices are being issued out of separate locations

5. NIH contract award number and, if applicable, order number and modification number

6. Requisition Number

7. Contract Line Item Number

8. Vendor Identification Number (VIN)

9. Identify “3- Way Match”

10. Contracting Officer’s name

11. Project Officer’s name

12. Description, quantity, unit of measure, unit price, and extended unit price of supplies or services. Use the exact description from the contract, otherwise payment may be delayed or rejected

13. Name and mailing address for payment purposes. Use the ACH information on record.

14. Name, title, telephone number, and mailing address of person to be notified in the event of a defective invoice

15. DUNS number or DUNS+4 that identify the Contractor’s name and address exactly as stated on the face page of the contract.

16. Schedule of Values (for construction projects)

17. Work Request Number

18. Include other documents as required by contract

19. If the invoice is the final invoice, mark “final invoice” and attach a Release of Claims (See sample below).

“Sample Contractor Release of Claims

Pursuant to the terms of Contract Number: (Insert Contract Number Here) and in consideration of the payment of the sum of (Insert total contract value of all payments received and requested), which is paid herewith or which will be paid under the terms of said contract to (Insert your business name here). (Business name hereinafter called the Contractor), the Contractor and its assignees and/or successors, if any, upon receipt of the aforesaid sum, hereby releases and discharges the United States of America, its officers, agents, and employees of and from all liabilities, obligations, claims and demands whatsoever arising from or made under Contract (Insert Contract Number Here).

CONTRACTOR AUTHORIZED REPRESENTATIVE DATE

TITLE”

B. Invoice Submittal - Invoices MUST be submitted by Email AND Mail as follows:

1. EMAIL to: ORFOAInvoice3Way@mail.nih.gov (Note: Do not send e-mail correspondence to this address)

a. Please scan your invoice along with the necessary backup documentation (not to exceed 30MB) as one single attachment.

b. Save your invoice attachment in the following format: YourVendorName_Invoice number (e.g., if your Vendor name is AE Construction Inc. and you are submitting Invoice 123456, Save your invoice attachment as 'AEConstruction_Invoice 123456')

Note: Please do not use special characters such as (#$%*&!) when saving your attachment.

c. Send an email with your invoice attached (invoice and all supporting backup as one attachment) to our invoice processing email distribution mailbox:

ORFOAInvoice3Way@mail.nih.gov In the subject line of your email, please use the same format ‘YourVendorName_Invoice number’. (e.g., AEConstruction_Invoice 12345)

d. You will receive an automated email reply confirming that our Invoice processing received your invoice for processing. If you do not receive an email notification within 24 hours, it indicates that we did not receive your invoice for processing. In which case double check (1) that your email contained the scanned attachment of your invoice and that

(2) you sent it to our inbox at ORFOAInvoice3Way@mail.nih.gov. Only resend an invoice if you have not received an email confirmation within 24 hours. If you have any questions or concerns please call the Intake Center at 301-402-0878.

2. MAIL: VENDORS MUST ALSO MAIL AN ORIGNAL TO THE OFFICE OF FINANCIAL MANAGEMENT

Mail to: National Institutes of Health Office of Financial Management Commercial Accounts

2115 East Jefferson Street, Room 4B-432, MSC 8500 Bethesda, MD 20892-8500

Failure to send invoices by both EMAIL and MAIL simultaneously WILL result in the invoice being REJECTED.

C. CHECKING THE STATUS OF INVOICES

1. Vendors may check the status of their invoice in the following ways:

a. IPPCustomerSupport@fms.treas.gov (Registration is required)

b. Call the Chief, Accounts Payable Section, OFM (301) 496-6088

G.2.9 POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

(d) Contractor Performance Evaluations

Interim and Final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Final performance evaluation will be prepared at the time of completion of work. In addition to the Final evaluation, Interim evaluation(s) will be prepared Annually as follows on June 15th.

Interim and Final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

(e) Electronic Access to Contractor Performance Evaluations

Contractors may access evaluations through a secure Web site for review and comment at the following address:

http://www.cpars.gov http://www.cpars.gov/

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.2 INSURANCE REQUIREMENTS

Evidence of insurance is to be provided to the address below before notice to proceed on contract can be issued:

National Institute of Health, ORF Office of Acquisitions (OA), Bldg. 102 S158C 111 T.W.

Alexander Drive Research Triangle Park, NC 27709

a. Worker's Compensation and Employer's Liability:

The Contractor is required to comply with applicable Federal and State Worker's compensation and occupational disease statutes; however, notwithstanding the permissibility of deductibles under those statutes, occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least $100,000 for each accident shall be required except in states with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers. Even though the laws of a State might allow a Contractor to be a non-subscriber to worker's compensation, the Contractor is required to carry and maintain worker's compensation insurance (without any deductibles) and employer's liability insurance. If occupational diseases are not covered under the worker's compensation policy, it shall be covered under the employer's liability section of the insurance policy. Employer's liability insurance coverage shall be as specified in paragraph A above.

b. General Liability Insurance:

General Liability insurance coverage written on the comprehensive form of policy is required in the amount of$500,000 per occurrence for bodily injury, $50,000 per occurrence for property damage.

CANCELLATION: Either the Government or the contractor may terminate this contract without cause. The Termination date will be effective 60 calendar days from the date on which the written termination notice is received. Notice to terminate must be made by certified mail, return receipt requested, or by overnight delivery service provided that the service records the signature of the party to whom the notice was delivered. The contractor is responsible for full performance of the contract until the effective termination date. Cancellation of the contract shall be regarded as neither termination for cause nor termination for convenience. Cancellation will be at no cost to the Government and not subject to appeal either administratively or in any legal form.

H.3.2 Contractor Health and Safety Requirements (Service Contracts)

H.3.2.1 Contractor Requirements

H.3.2.1.1 Each contract employee is responsible for complying with applicable safety and occupational health requirements, wearing prescribed safety and health equipment, reporting unsafe conditions/activities, and avoid actions and conditions that may result in an accident.

H.3.2.1.2 As a minimum all contractor and subcontractor personnel working at NIH shall be certified as having successfully completed the OSHA 10-hour General Industry Outreach class or OSHA10-hour Construction Industry Outreach class. The OSHA 30-hour course can be substituted forthe10-hour course.

H.3.2.1.2.1 Proof of completion may be demonstrated through either: 1) the presentation of a bona fide student course completion card issued by the federal OSHA Training Institute; 2) or the presentation of documentation provided to an employee by a trainer certified by the Institute pending the actual issuance of the completion card.

H.3.2.1.2.2 Any card with an issuance date more than 3 years shall not constitute proof of compliance with this requirement.

H.3.2.1.2.3 Any employee required to complete the safety and health course required under this section who has not completed the course shall be subject to removal from the worksite if the employee does not provide documentation of having completed such course by the fifteenth day after the date the employee is found to be in noncompliance.

H.3.2.1.3 The contractor shall ensure prompt medical treatment is administered to any injured or ill person. During business hours (7:30 am -5:00 pm, M-F) contractor injuries and illnesses should MIFF be contact Health and Safety in the Rall Building at 919-541- 3384.Injuries and illnesses other than first-aid treatment should be administered by third party provider.

H.3.2.1.3.1 In all cases, an injury or illness resulting from work under this contract shall be reported to the Occupational Medical Service, the NIH Project Officer and ORF Safety Officer within 24-hours of the incident.

H.3.2.1.4 Prior to commencing work, ensure that all contractor and subcontractor Supervisors at any tier have completed the NIH Safety Orientation to be held by the NIH at a time and location to be specified by the NIH, prior to commencing work. The time expended and any associated costs such as travel time, parking, and other expenses are to be borne by the contractor.

H.3.2.1.5 It is the responsibility of the contractor and subcontractor to contact the ORF Safety Officer to register each supervisor for orientation. Class registration must be scheduled at least 14-working days prior to the project start date, or the date that the supervisor is assigned to NIH. Contact the ORF Safety Officer at: 919-541-2947 for the orientation schedule.

H.3.2.1.6 The contractor shall be responsible for correcting hazardous conditions and practices. When more than one contractor is working within a job site, any project management personnel shall have the authority to prevent physical harm or significant property damage.

H.3.2.1.7 If it is determined there is "Imminent Danger" the contractor shall:

H.3.2.1.7.1 Take immediate action to remove/safeguard workers from the hazard and stabilize or stop work until corrective actions can be implemented to eliminate the hazard.

H.3.2.1.7.2 Immediately notify the NIH Project Officer and then the ORF Safety Officer.

H.3.2.1.7.3 Each worker shall immediately report any condition known, or suspected to be unsafe or unhealthy to the Contractor Site Safety Officer. If there is no resolution of the concern at that level, the employee shall report the concern to the NIH Project Officer.

SITE SPECIFIC ACCIDENT PREVENTION PLAN

The contractor shall submit a Site Specific Accident Prevention Plan, to the NIH Contracting Officer's Representative and the DOHS Safety Officer at safety@nih.gov, one week prior to the commencement of work for NIH's review and comment. The submittal shall contain the "Contract Number" and "Project Name" in the subject line.

For construction, renovation, alteration, and maintenance services the contents of the Contractor's Site Specific Accident Prevention Plan will be in accordance with Appendix A, EM 385-1-1. See http://http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385 -1-1.pdf

Activity Hazard Analysis (AHA) shall be prepared for all field, laboratory, industrial, and maintenance activities. As outlined in Appendix A, EM 385-1-1, an AHA shall be completed for each major phase of work or service and included in the Site Specific Accident Prevention Plan.

Note: For LIMITED-SCOPE SERVICE, SUPPLY, AND R&D CONTRACTS, (e.g. painting, janitorial service), the DOHS Safety Officer may allow an Abbreviated Accident Prevention Plan (see EM 385-1-1) and waive the more stringent elements of the comprehensive plan. The contractor must make a written request to the DOHS Safety Officer safety@nih.gov and provide copy to the NIH Contracting Officer's Representative.

http://http/www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://http/www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://http/www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1)…