SOW_Phase_II_Kalaeloa_Airport-Final_06-24-2019.pdf

NATIONAL INSTITUTES OF HEALTH

DIVISION OF ENVIRONMENTAL PROTECTION

STATEMENT OF WORK (Dated: 06-24-2019)

KALAELOA AIRPORT PHASE II ENVIRONMENTAL SITE ASSESSMENT

1. PURPOSE

The following Scope of Work (SOW) has been prepared in order to provide the National Institutes of Health (NIH) Division of Environmental Protection (DEP), on behalf of the U.S. Department of Health and Human Services (HHS) Office of the Assistant Secretary for Preparedness and Response (ASPR), with a Phase II Environmental Site Assessment (ESA) of Hangar 110 in the Kalaeloa Airport located at 300 Midway St.

Kapolei, Hi 96707. The NIH has signed a lease for ASPR, Contract No. HHSN292201800004L, with the State of Hawaii to rent Hangar 110, out buildings adjacent to Hangar 110, and a perimeter surrounding the hangar. The NIH DEP conducted an environmental site assessment of Hangar 110 that identified potential sources of contamination. The CONTRACTOR shall complete a Phase II ENVIRONMENTAL SITE ASSESSMENT (ESA) to establish baseline contamination levels at Hangar 110, Hangar 110 out buildings and the surrounding area as defined in the site description below. The CONTRACTOR shall be required to provide all equipment, vehicles and labor required to complete all tasks in this SOW identified below. To bid for this contract the CONTRACTOR shall submit a proposal in accordance with Section 10 of this SOW detailing the services they shall provide, and applicable certifications.

2. INTRODUCTION

The mission of the HHS Office of the Assistant Secretary for Preparedness and Response (ASPR) is to save lives and protect Americans from 21st century health security threats. ASPR leads the nation’s medical and public health preparedness for, response to, and recovery from disasters and public health emergencies.

The NIH, a part of the U.S. Department of Health and Human Services, is the nation’s medical research agency - making important discoveries that improve health and save lives. The NIH is a beacon in the world of biomedical research. The NIH is also an innovator in the world of environmental compliance and stewardship. The NIH DEP is responsible for providing the NIH, and in this case ASPR, with environmental compliance and regulatory services pursuant to various Federal, State and local laws or regulations such as the Clean Air Act and the Clean Water Act. The Environmental Compliance Services described herein are critical services that support the ASPR mission.

3. SITE DESCRIPTION

Hangar 110 is an airport hangar in the Kalaeloa Airport located at 300 Midway St. Kapolei, Hi 96707. Hangar 110 is a concrete building with steel doors and frames. There are offices located on the North and South ends of the hangar and the middle of the hangar is open for aircraft storage. There are outbuildings on the north and south ends of the hangar. Hangar 110 is owned by the State of Hawaii and is currently being used to store aircraft, aircraft parts and equipment. Historically, Kalaeloa Airport was a naval airport, Naval Air Station Barbers Point, which was transferred to the State of Hawaii in 1999. The Library of Congress has pictures that list Hangar 110 as a maintenance type hangar. The Library of Congress also has pictures of four of the outbuildings that are labelled Ready Magazine. The NIH has leased Hangar 110, Contract No.

HHSN292201800004L. This lease gives the NIH exclusive access to Hangar 110 which has 98,258 rentable ft2, the outbuildings adjacent to hangar 110 and approximately 47,050 ft2 area around the perimeter of the hangar. The lease also provides the NIH non-exclusive rights to use approximately 127,592 ft2 area which is divided to the East and West of the hangar. The Phase II ESA shall cover all of the property as defined in the lease, Contract No. HHSN292201800004L, that the NIH has exclusive access to and non-exclusive rights to use. In addition, any surrounding areas, within a reasonable distance, that may have been affected by the activities at Hangar 110 should be included in this environmental assessment.

4. GENERAL REQUIREMENTS

4.1 CONTRACTOR shall furnish all resources, including labor, management, tools, materials, equipment, and transportation necessary for the work defined in accordance with contract requirements.

4.2 CONTRACTOR shall perform work in a neat and workmanlike manner readily and easily accessible for operation, maintenance, and repair.

4.3 CONTRACTOR shall provide contract administration support services for projects performed by support sub-contractors.

4.4 CONTRACTOR shall be required to provide a telephone number and email address where a contractor representative can be reached by NIH. In addition, the CONTRACTOR’s site manager shall be available via telephone from 10:00AM Eastern Standard Time through 6 PM Hawaii Standard Time

4.5 All personnel working at this site shall have the name and telephone number of the CONTRACTOR’s Project Manager or equivalent, and shall immediately present this information upon request by anyone on from the Airport Authority or ASPR.

4.6 Due to the project location, direct oversight will be limited. The CONTRACTOR shall assume all responsibilities of the site, including, communicating with Air Port Authority and other agencies, providing answers to inquiries about the work.

4.7. The CONTRACTOR shall have a capability to physically report on site within 3 days of notice by NIH to address any concerns, incidental or otherwise, that may be brought up by NIH, Airport Authority or other agencies. Incidental (reasonable) travel cost must be included in the Business Proposal (Section

10.1.1 below).

4.8 NIH will provide name, email, and telephone number for the NIH Point of Contact for all site issues after contract is awarded

4.9 CONTRACTOR is required to be physically present for the Kick-off meeting that will most likely be held in the Hangar 110 area.

4.10 At least one key personnel from the CONTRACTOR must be physically present onsite any time during an onsite task is being performed. The key personnel shall be available for any inquiries and ready to provide updates.

5. REGULATORY REQUIREMENTS

All work completed as part of this SOW shall adhere to all applicable regulations, including: ASTM E1903 (and other related standards) and 29 CFR 1910.

6. CERTIFICATIONS

Hangar 110 (and the immediate surrounding areas) was identified as a point of interest as part of a Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) investigation performed by the Navy prior to transferring the airport to the State. The CERCLA investigation identified Hangar 110 as a point of interest. Investigations and remediation were completed at Hangar 110. Current contamination levels at the site are unknown. At a minimum, employees conducting field investigations must have certifications in accordance with 29 CFR Part 1910.120 Hazardous Waste Operations and Emergency Response (HAZWOPER), Final Rule. The CONTRACTOR must provide HAZWOPER certificates with their proposal. There may be additional certifications/licenses required by the state or local agencies to perform the tasks in Section 7. The CONTRACTOR shall provide all the necessary credentials and training.

7. SCOPE OF WORK

The scope of work has been broken out into seven tasks which are detailed below.

TASK 1: RECORDS REVIEW

TASK 2: HEALTH AND SAFETY PLAN

TASK 3: SAMPLING PLAN

TASK 4: PERMITTING

TASK 5: SAMPLING / RESTORATION

TASK 6: SAMPLING REPORT

TASK 7: PHASE II ENVIRONMENTAL SITE ASSESSMENT REPORT

TASK 8: SITE RESTORATION

7.1. TASK 1: RECORDS REVIEW

The CONTRACTOR shall review the following reports to determine known and potential contaminants at Hangar 110 from historical activities:

7.1.1 National Institutes of Health. (Attachment A. September 26, 2018). Hangar 110 Environmental Site Assessment.

7.1.2 Myounghee Noh & Associates. (May 4, 2012). Excerpts (Executive Summary and Section 01715) from Hazardous Material Survey Report for Hangar 110 Improvements Phase II Kalaeloa Airport Barbers Point Oahu Hawaii, MNA Project 21386, State Project No. CO4201-63.

7.1.3 Wilson Okamoto Corporation. (June, 2010). Final Environmental Assessment/Finding of No Significant Impact, Kalaeloa Airport Development Plan Improvements, Procet No. AO5011-02.

7.1.4 Document of the Navy. (February, 1999). Final Environmental Impact Statement for the Disposal and Reuse of Naval Air Station Barbers Point, Hawaii.

These records are provided for reference purposes only. The contractors are strongly encouraged to use their best judgment in proposing appropriate number and types of sampling to complete this task. The hanger and the surrounding areas have been used for both civilian and non-civilian uses. More complete and broad sampling activity may be necessary in and around the hanger area

7.2. TASK 2: HEALTH AND SAFETY PLAN

The CONTRACTOR shall develop a site specific Health and Safety Plan (HASP) for this contract. Hangar 110 was a point of interest in a CERCLA investigation performed by the Navy prior to transferring the airport to the State. Investigations and remediation were completed at Hangar 110. Current contamination levels at the site are unknown. A hazardous material survey completed in May of 2012 found Asbestos, Lead Containing Paint (LCP), Lead Based Paint (LBP), Arsenic and PCB containing lighting and mercury containing lighting. Hazardous materials are present within Hangar 110 and may be present in the Hangar 110 out buildings and the surrounding area. The contractor shall address known and potential hazards in their HASP.

At a minimum, the HASP must include the following:

7.2.1 Site Hazards

7.2.2 Required Training

7.2.3 Task Specific Risk Analysis

7.2.4 Safety Measures that will be implemented to prevent injuries and exposures

7.2.5 Personal Protective Equipment (PPE)

7.2.6 Emergency Measures that will be taken in the event of an injury and/or exposure

7.2.7 The CONTRACTOR shall have a HASP that has been approved by the NIH DEP prior to completing any field work as part of this contract.

7.2.8 The CONTRACTOR shall submit the approved HASP to appropriate state and/or local regulatory agency if/when applicable.

7.3. TASK 3: SAMPLING PLAN

The CONTRACTOR shall develop a Sampling Plan for the sampling required for the Phase II ESA. The Sampling Plan shall have separate sections for each media including: soil, groundwater and air. Each section of the plan shall detail the CONTRACTOR’s proposal for characterizing the contamination levels at Hangar 110, Hangar 110 outbuildings and the surrounding area as defined in the Site Description of this SOW. At a minimum, the Sampling Plan must include the following: Analytes, sampling locations, collection procedures and proposed laboratory. At least one key personnel from the CONTRACTOR must be physically present onsite any time during an onsite task is being performed. The key personnel shall be available for any inquiries and ready to provide updates.

7.3.1 Analytes: The CONTRACTOR shall develop a list of analytes to be sampled and include this list in the Sampling Plan. The final list of analytes shall be developed as part of this contract. Analytes that shall be included at a minimum are listed in Table 1 below.

TABLE 1 REQUIRED ANALYTES

1 Total Petroleum Hydrocarbons (TPH), Gasoline Range Organics (GRO), Diesel

Range Organics (DRO) 2 Asbestos 3 Oil Range Organics (ORO) 4 Benzene, Toluene, Ethylbenzene, Xylenes (BTEX) 5 Methyl tert-butyl ether (MTBE) 6 Trichloroethylene (TCE) 7 Tetrachloroethylene (PCE) 8 Polychlorinated Biphenyls (PCBs) 9 Mercury

10 Lead 11 Energetic Materials, Explosives (PETN, HPLC, LC/MS, etc.)

7.3.2 Sampling Locations: The CONTRACTOR shall prepare a map with the location of all proposed samples and a description with the number proposed of samples at each locations and depths that the samples will be collected at.

7.3.3 Collection Procedures: All sampling shall be conducted in accordance with applicable EPA, NIOSH and ASTM protocols. The CONTRACTOR shall include their proposed sampling and analysis procedures in their Sampling Plan.

7.3.4 Laboratory: The CONTRACTOR shall provide the name of the laboratory that will be used to analyze the samples collected as part of this contract in the Sampling Plan. The CONTRACTOR may include the laboratory’s credentials and certifications. The laboratory must be a (state) certified for the contaminant being analyzed. The selected laboratory must use one of the acceptable (Standard Methods / EPA’s) analytical methods.

7.3.5 Sampling Plan Approval: The CONTRACTOR shall submit the Sampling Plan to the NIH DEP for approval. The NIH DEP may require the CONTRACTOR to revise the Sampling Plan. The CONTRACTOR shall have a Sampling Plan that has been approved by the NIH DEP prior to conducting sampling.

7.4: TASK 4: PERMITTING

The CONTRACTOR shall be responsible for obtaining all necessary permits that are required to carry out the work in this contract. The CONTRACTOR must contact Hawaii’s Utility Notification Center prior to conducting any earth disturbances as part of this contract. Further, it is the CONTRACTOR’s responsibility to coordinate and obtain authorization to access the area and perform the work (ground disturbance, sampling, restoration, etc.). The main agency is the Kalaeloa Air Port (JRF). However, there may other agencies (U.S. Coast Guard, U.S. Navy, State of Hawaii, etc.) that the CONTRACTOR may need to coordinate and obtain approval to perform the work. The CONTRACTOR shall ensure that this coordination is completed in a timely manner that overall schedule will not be affected.

7.5: TASK 5: SAMPLING

The CONTRACTOR shall provide all equipment, vehicles and labor to complete all sampling required as part of this contract, including: sample collection, transportation and analysis. The CONTRACTOR shall complete all sampling in accordance with the NIH DEP approved HASP and Sampling Plan. At least one key personnel from the CONTRACTOR must be physically present onsite any time during an onsite task is being performed.

The key personnel shall be available for any inquiries and ready to provide updates.

7.5.1 The CONTRACTOR shall minimize the risk of cross contamination by using disposable sampling equipment that is certified as clean for each sample collected or the contractor shall specify cleaning methods used on non-disposable equipment.

7.5.2 The CONTRACTOR shall label all samples. Labels shall include the information displayed in Table 2 below.

TABLE 2 SAMPLE LABEL REQUIREMENTS

1 Sampling Location and map showing each sampling location with corresponding sample label/ID

2 Sampling Depth 3 Time and Date that the sample was collected 4 Type of Analysis required 5 Name of any preservatives added 6 Name of the person who collected the sample 7 Chain of Custody & Sample Security Information

7.5.3 The CONTRACTOR shall place sample containers in a cooler for transportation to the laboratory for analysis.

7.5.4 The CONTRACTOR shall ensure that a chain of custody document is filled out for each sample collected and provide a copy to NIH as a part of the final report.

7.5.5 The CONTRACTOR shall provide daily progress / site activity log via email to NIH while the Contractor is on site. The log should contain the work that was performed and any internal/external concerns (. The logs shall be submitted to NIH via email by the end of the following work day.

7.6: TASK 6: SAMPLING REPORT

The CONTRACTOR shall provide the NIH DEP with a comprehensive sampling report that includes the following:

7.6.1 Summary of the sampling results

7.6.2 Entire original analytical report from the laboratory

7.6.3 The laboratory report must be signed by an authorized official of the laboratory

7.6.4 The laboratory report must include quality assurance /quality controls

7.6.5 Chain of Custody for the samples

7.6.6 Sample location map

7.7: TASK 7: PHASE II ENVIRONMENTAL SITE ASSESSMENT REPORT

The CONTRACTOR shall prepare the Phase II Environmental Site Assessment Report. At a minimum, the report shall include all requirements in accordance with ASTM E1903. The report must include the following as a minimum requirement:

7.7.1 Scope of the Investigation

7.7.2 Summary of Sampling Procedure: including the map of each sampling location (Sec. 7.6.6 above)

7.7.3 Summary of Sampling Results

7.7.4 Potential Exposure Pathways and Receptors

7.7.5 Findings and Conclusions

7.7.6 Recommendation (residential, business, commercial, etc.) for allowable usage of the Hangar

110 as-is and with proper decommission /remediation

7.8: TASK 8: SITE RESTORATION

Sampling may require disturbance of soil, asphalt, concrete, and building surface. Upon notification from the NIH DEP that no further sampling is required, the CONTRACTOR shall restore all sampling locations to the same condition as it existed prior to the CONTRACTOR disturbing the site. While the sampling point exposed, the CONTRACTOR shall be required to provide the necessary protection (coverage) and safety measures to prevent release of contaminants and tripping/falling hazards. The CONTRACTOR shall provide the NIH DEP with a Site Restoration Report detailing the restoration activities that were completed as part of this contract. The report must include pre and post condition photograph for each sample collection location. In addition, a daily activity log (Sec. 7.5.5) shall include status for any disturbance and restoration for each sampling location (soil, pavement, structure, site disturbed, sample taken, site restored, etc.). At least one key personnel from the CONTRACTOR must be physically present onsite any time during an onsite task is being performed. The key personnel shall be available for any inquiries and ready to provide updates.

8. DELIVERABLES

The CONTRACTOR shall submit the following deliverables in accordance with Section 7 of this SOW. The deliverables and schedules are outlined in Table 3.

9. REPORTING REQUIREMENTS

The CONTRACTOR shall provide reports outlined in section 8 of this SOW both in electronic (modifiable and non-modifiable) and printed format. Printed in letter- quality font, on standard paper. Five (5) copies of the printed final report will be provided to NIH. Each report shall be accompanied by pictures as applicable.

Electronic format to be on a portable drive in both Adobe Acrobat and Microsoft Word file format.

All inquiries from an outside entity, including the Air Port, ASPR, and Federal/State/Local Regulatory Agencies, shall be deferred to NIH for final decision. The CONTRACTOR shall NOT make any decision on behalf of NIH.

All written material provided to NIH must be 508 compliant

ANY MATERIAL PREAPRAED UNDER THIS WORK IS SOLE PROPERTY OF NIH. THE CONTRACTOR IS

PROHIBITED FROM SHARING ANY INFORMATION RELATING TO THIS WORK WITHOUT CONSENT

FROM NIH. The contractor may, however, forward any information inquiries to NIH for consideration.

10. PROPOSAL REQUIREMENTS

To bid on this contract, bidders shall submit one hard copy and one electronic copy of their proposal to the Contracting Officer, Jessica Hadley. Proposals shall be separated into two sections, a Business Proposal and a Technical Proposal.

10. 1. Binder 1: Business Proposal:

10.1.1 Tab 1: In addition to completing Schedule B of Solicitation, the contractors shall provide a breakdown of estimated cost for each task identified in the SOW including:

TABLE 3 DELIVERABLES SCHEDULE

No. DELIVERABLE TASK DELIVERY 1 HASP 7.2 HASP shall be submitted in accordance with Task 7.2 within 15 Calendar days after the contract is awarded.

2 Sampling

Plan

7.3 The Sampling Plan shall be submitted in accordance with Task 7.3 within 15

Calendar days after the contract is awarded.

3 Sampling

Start

7.5 The onsite sampling (first sample) shall begin within 10 Calendar days after the Sampling Plan is approved by NIH. A daily progress /site activity log (Sec. 7.5.5) shall be submitted each day that the CONTRACTOR in onsite.

This shall continue until the site is fully restored.

4 Sampling Report

7.6 The complete Sampling Report shall be submitted in accordance with Task

7.5 within 40 calendar days after the first day of sampling.

5 Phase II ESA (Report)

7.7 The Phase II Environmental Site Assessment (Report) shall be submitted to NIH for review in accordance with Task 7.6 within 15 working days after the Sampling Report is submitted to NIH DEP. Revised report shall be resubmitted within 5 working days after comments are issued.

6 Site Restoration

7.8 Site Restorations shall be completed in accordance with 7.8 within 5 working days of sample collection. The CONTRACTOR shall submit the Site Restoration Report within 10 working days upon completion of restorations for all sample collection sites. The Site Restoration must include pre and post site condition (photographs) for each sample collection location.

• Estimated Number of Samples for each media and pollutants of interest: air, groundwater and soil, and Lead, VOC, TPH, etc… This information can be provided in a table format similar to Table 1 (Sec. 7.3.1) above with additional columns.

• Labor Costs

• Materials

• Equipment

10.1.2 Additive/Deductive Item: Provide pricing information for the following items:

• A line item should be included with pricing for additional sample for each media:

air, groundwater and soil as well as pricing for each analyte.

10.2. Binder 2: Technical Proposal

In order to be considered complete, each PROPOSAL must address each item in the list below:

10.2.1 Corporate Experience - Prior relevant experience clearly demonstrating that the offeror has worked with this type of requirement similar in both the size and scope.

• Relevant experience in performing similar/relevant projects: Experience in conducting ESA’s in accordance with ASTM E1903 and related ASTM standards.

OFFERORS MUST HAVE EXTENSIVE ENVIRONMENTAL SAMPLING EXPERIENCE

INVOLVING GROUNDWATER AND SOIL. OFFORERS should also include Previous project Name, Location, and original period of performance and actual period performance, and number of change orders/modifications.

• Key Personnel and their background to the relevant training/experience: Indicate key Personnel and their roles/assignments: key personnel involved in similar projects. Their individual assignment, qualification/expertise, and experience shall be provided. Especially, indicate if the same personnel will be involved in this project.

• How the project was managed onsite: indicate if any ESA was performed in a location where the CONTRACTOR and its personnel were required to travel: indicate any coordination needed with the regulatory agencies/property owner and how conflicts were addressed

• Identify any corporate experience working on current or former military installations

10.2.2 Past performance information to include (Complete and return attached questionnaire):

• Name of Point of Contact (POC)

• Telephone of POC

• Email of POC

• Project Name, Location, and Duration

• Initial & Final Award Amount

10.2.3 Site Management Plan: The CONTRACTOR shall indicate how the site activity will be managed and who will be overseeing the daily tasks. Preference may be given to a company that is located in the state of Hawaii. This plan should also include the following:

• General Site Management Plan: General site management plan: indicate which key personnel will be present onsite during before, during, and after the sampling and restoration phases of the project. Also indicate how concerns and issues from outside will be handled.

• Detailed proposed schedule and completion dates for each task in this SOW (the final schedule will be adjusted based on the actual award date).

• Estimated Number of Samples for each media and pollutants of interest: air, groundwater and soil, and Lead, VOC, TPH, etc.… This information can be provided in a table format similar to Table 1 above with additional columns. Due to the former and future usage of the facility, most comprehensive sampling is encouraged.

• Key Personnel: indicate if any of the key personnel from Section 10.2.1 will be involved in this project. Indicate their roles.

10.2.4 Sustainability Plan: ‘Sustainability Plan’ (Attachment B) is attached for Offerors’ review and completion. This plan must be completed and included in the proposal.

11. PERIOD OF PERFORMACE

The base period of performance of this contract is 100 calendar days from the day of contract award. All tasks shall be performed and completed no later than 100 calendar days from the date of contract award.

The Deliverables Schedule (Table 3 above) will be strictly followed. Any draft document that does not meet the requirement substantially will be rejected and the CONTRACTOR will not be given additional time.

Further, exercising an option should not affect the overall period of performance.

12. PENALTIES

The CONTRACTOR shall reimburse the Government for any penalties assessed against: all liabilities incurred by; costs incurred by; and damages suffered by the Government that are caused by the Contractor's breach of any term of the contract or any negligent or willful act of omission by the contract, including the failure to follow the most recent federal or state manuals, regulation, policy, guidance, or procedures.