Sol_75N98027Q00062.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

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d. CITY e. STATE f. ZIP CODE

9. DESTINATION

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7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98027Q00062

CASSIE RUNNER

+13

014-808827

11/08/2026

11/23/2026 1400 ES

Multiple

The purpose of this COMPETITIVE COMBINED

SYNOPSIS/SOLICITATION is to acquire

Premium Care Preventative Maintenance and Service Agreement for the Leica SP8

Confocal/Multiphoton Microscope

Period of Performance: 12/12/2026 to

12/11/2031

The period of performance is one

12-month base year with four 12-month option years.

Base Year- December 12, 2026 to December

11, 2027

Option Year One- December 12, 2027 to

December 11, 2028

Continued...

1 10

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98027Q00062

Option Year Two- December 12, 2028 to December

11, 2029

Option Year Three- December 12, 2029 to

December 11, 2030

Option Year Four- December 12, 2030 to December

11, 2031

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award Management

Maintenance (Oct 2018)

FAR 52.204-18 Commercial and Government Entity

Code Maintenance (Aug 2020)

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015)

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

COMBINED SYNOPSIS / SOLICITATION (COMPETITIVE)

Title: Premium Care Preventative Maintenance and Service Agreement for the Leica SP8 Confocal/Multiphoton Microscope

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98027Q00062. This solicitation is issued as a Request for Quotation (RFQ). This acquisition is being conducted on a "brand name or equal" basis in accordance with FAR 11.104 and the provision at FAR 52.211-6, Brand Name or Equal.

Offerors proposing an "equal" product must clearly identify the item by brand name (if any), make, and model number, and must provide sufficient descriptive literature and technical documentation to demonstrate that the proposed product meets all salient physical, functional, and performance characteristics listed in Section (v) of this solicitation. Offers of "equal" products that fail to clearly identify the product or that fail to demonstrate compliance with the salient characteristics may be rejected as non-responsive.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold.

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a firm fixed-price to the responsible offeror whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular March 2026.

(iv) NAICS Code: 811210: Electronic and Precision Equipment Repair and Maintenance the small business size standard is “$34.0 million”.

This requirement is NOT set aside for Small Business.

This requirement is unrestricted.

(v) Description of Requirement:

Leica SP8 Confocal/Multiphoton microscope:

0010 Equipment #: 12257618

Serial #: 8110001929 Description: SP8 MP DIVE 405 TAN HyD (Falcon up 2018)

Service includes all repair parts, labor, and travel and one PM visit per agreement year.

The Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work. The vendor needs to be FDA and Health Canada compliant to service and repair Leica equipment and exclusively utilize OEM certified parts.

Contractor to provide all labor, material, and equipment to provide preventive maintenance for the government owned Leica SP8 Confocal/Multiphoton microscope.

PREVENTIVE MAINTENANCE:

• Contractor shall perform not less than one (1) preventive maintenance inspection during the contract base period and four (4) option years.

• Priority on-site service support and technical phone, email, and Web support

• Service shall be performed by a manufacturer trained Field Service representative.

• 100% service labor and travel

• Service shall consist of, but not limited to, inspection, examination of all functioning parts, thorough cleaning, proper lubrication, replacement, or repair of worn or unserviceable parts, adjustment and calibration made with the expressed intent of maintaining the instrument to the manufacturer’s original specifications. When necessary, this includes complete dismantling, parts replacement, reassembly, and thorough testing and adjusting.

EMERGENCY SERVICE:

Emergency repair service shall be provided on an unlimited basis during the term of this contract at no additional cost to the Government. Emergency services shall be provided between 8 am and 5 pm Monday through Friday excluding weekends and Federal holidays. Upon receipt of notice that any part of the equipment is not functionally properly, the Contractor shall furnish a factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition.

REPLACEMENT PARTS: The contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumable parts. Parts shall be new or remanufactured to original equipment specifications. Contractor shall have access to proprietary parts and test instrumentation for effective repair in case of malfunction. Technical performance requirements include system coverage on the subject equipment by a certified manufacturer trained service professional and providers of any required parts.

Service Includes:

• Technical Support - Phone, Email, and Web

• 100% Service labor and travel included

• 100% Certified OEM Replacement repair parts included

• Priority service scheduling

• Planned maintenance inspections

• Software Updates

(vi) Delivery Location:

(vii) [Reserved, if needed]

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

(b) Evaluation Factors:

• Price: Fair and reasonable, and evaluated as the total proposed price.

• Technical capability: The quote will be evaluated to determine whether the offeror’s proposed service plan meets the requirements of the Statement of Work (SOW)

• Past performance: Offeror's demonstrated record of successfully performing preventive maintenance and repair services on microscopy system within the past three (3) years

(c) A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government

Service shall be performed at:

National Institute of Health/ NIMH 49 Convent Drive Building 49, Room 3A07 Bethesda, MD 20852.

The period of performance is one 12-month base year with four 12-month option years.

Base Year- December 12, 2026 – December 11, 2027 Option Year One- December 12, 2027 – December 11, 2028 Option Year Two- December 12, 2028 – December 11, 2029 Option Year Three- December 12, 2029 – December 11, 2030 Option Year Four- December 12, 2030 - December 11, 2031

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

• Unit and total price

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by November 23rd, 2026 at 02:00PM, EST and must reference solicitation number 75N98027Q00062. Responses may be submitted electronically to cassie.runner@nih.gov

(xv) Point of Contact:

Cassie Runner, Contract Specialist, cassie.runner@nih.gov, 301-480-8827 reserves the right to accept any offer before the expiration date.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable.

mailto:cassie.runner@nih.gov mailto:cassie.runner@nih.gov

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

Premium Care Preventative Maintenance and Service Agreement for the Leica SP8 Confocal/Multiphoton Microscope

Statement of Need and Purpose:

The Leica SP8 Confocal/Multiphoton microscope requires a preventative maintenance and service coverage. The current agreement expires on December 11, 2026. The contract is needed to continue to maintain the microscope in operable condition.

Background Information and Objective:

The NIMH Intramural Program has established a Systems Neuroscience Imaging Resource for the purpose of facilitating collection and analysis of systems level imaging data using advanced light microscopy techniques. This system makes use of long wavelengths of fully integrated infrared excitation lasers, the high efficiency of HyD detectors, and an infrared-optimized transmission. These lasers allow you to deeply penetrate into the tissue with super-sensitivity and to uncover the finest details of cellular and subcellular processes. The program currently owns a Leica SP8 microscope that is used for this purpose. To continue to ensure the availability of this instrument, the program would like to continue a service agreement in which preventative maintenance is performed, and any parts that fail are replaced without additional cost as part of the agreement.

0010 Equipment #: 12257618 Serial #: 8110001929 Description: SP8 MP DIVE 405 TAN HyD (Falcon up 2018) Premium Care Service Plan

Period of Performance:

The period of performance is one 12-month base year with four 12-month option years.

Base Year- December 12, 2026 – December 11, 2027 Option Year One- December 12, 2027 – December 11, 2028 Option Year Two- December 12, 2028 – December 11, 2029 Option Year Three- December 12, 2029 – December 11, 2030 Option Year Four- December 12, 2030 - December 11, 2031

SCOPE OF WORK

Premium Care Service Plan– for Leica SP8 Confocal/Multiphoton microscope includes all repair parts, labor, and travel and one PM visit per agreement year

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

The NIMH Intramural Program has been using Leica Biosystems to service our government-owned Leica Manufactured instruments of the type specified in the contract. The goal is to ensure that the instrumentation remains operational and performs in accordance with its original equipment manufacturers operational specifications. Contractor to provide all labor, material, and equipment to provide preventive maintenance for the government owned Leica SP8 Confocal/Multiphoton microscope.

PREVENTIVE MAINTENANCE:

• Contractor shall perform not less than one (1) preventive maintenance inspection during the contract base period and sour (4) option years.

• Priority on-site service support and technical phone, email, and Web support

• Service shall be performed by a manufacturer trained Field Service representative.

• 100% service labor and travel

• Service shall consist of, but not limited to, inspection, examination of all functioning parts, thorough cleaning, proper lubrication, replacement, or repair of worn or unserviceable parts, adjustment and calibration made with the expressed intent of maintaining the instrument to the manufacturer’s original specifications. When necessary, this includes complete dismantling, parts replacement, reassembly, and thorough testing and adjusting.

EMERGENCY SERVICE:

Emergency repair service shall be provided on an unlimited basis during the term of this contract at no additional cost to the Government. Emergency service shall be provided between 8 am and 5 pm Monday through Friday excluding weekends and Federal holidays. Upon receipt of notice that any part of the equipment is not functionally properly, the Contractor shall furnish a factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition.

REPLACEMENT PARTS: The contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumable parts. Parts shall be new or remanufactured to original equipment specifications.

Specific Requirements:

Premium Care Service Includes:

• Technical Support - Phone, Email, and Web

• 100% Service labor and travel included

• 100% Certified OEM Replacement repair parts included

• Priority service scheduling

• Planned maintenance inspections

• Software Updates

LEVEL OF EFFORT:

Contractor shall have access to proprietary parts and test instrumentation for effective repair in case of malfunction. Technical performance requirements include system coverage on the subject equipment by a certified, manufacturer trained service professional and providers of any required parts.

GOVERNMENT RESPONSIBILITIES

The government owns the subject scientific instrumentations. The field service technician will be required to notify the Point of Contact (POC) from the NIMH/IRP facility for access to the lab.

The subject equipment is contained in the following federally operated facility:

BUILDING/ROOM LOCATION – 49/3A07

DELIVERY OR DELIVERABLES

Documentation shall be provided by the vendor to show they completed the preventive or repair service on the equipment. The service technician is to present a service ticket that briefly details the work performed during the service visit to the POC for signature and a copy of the ticket is to be left with the POC.

REPORTING REQUIREMENTS

A detailed written report of any service and\or preventative maintenance is to be submitted to the POC after each service being performed.

OTHER CONSIDERATIONS

The vendor needs to be FDA and Health Canada compliant to service and repair Leica equipment and exclusively utilize OEM certified parts.

Travel:

Service shall be performed at:

National Institute of Health/ NIMH 49 Convent Drive

Building 49, Room 3A07 Bethesda, MD 20852.

Key Personnel:

Personnel shall be factory trained and have experience in servicing Leica instrumentation. All primary service personnel shall have at least one backup Field Service representative with at least the same level of expertise on the equipment covered by this contract.

Information System Security Plan:

N/A

Data Rights:

N/A

Section 508—Electronic and Information Technology Standards:

N/A

Publications and Publicity:

N/A

Confidentiality of Information:

N/A

ATTACHMENTS

1. Independent Government’s Cost Estimate

Title