RFO FAR Presolicitation Notice_75N98027Q00046.pdf

Presolicitation Number: 75N98027Q00046

PRESOLICITATION NOTICE

Presolicitation Number: 75N98027Q00046 Acquisition Title: BSI Software Support Contract - Hosting, Consulting Services for NHLBI NAICS Code: 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services NAICS Size Standard: $40.0, Size standards in millions of dollars PSC Code: 7A21 - IT and Telecom — Business Application Software (SaaS) Procedures: 12.201-1, Simplified procedures Anticipated award date: 12/11/2026

This Presolicitation notice is NOT a Request for Quotation (RFQ)/Solicitation, however all responsible sources may submit a capability statement, quotation, bid, or proposal, as appropriate, which will be considered by the agency.

Responses shall be submitted electronically to Jacob Balenson via email to jacob.balenson@nih.gov, and Sandra Daniels sandra.daniels@nih.gov no later than November 25, 2026 at 10:00 AM (Eastern Time). Emails must reference Presolicitation Number 75N98027Q00046 in the subject line.

The solicitation:

[ ] Will be posted to the Government Point of Entry (GPE): https://sam.gov/ [ X ] Will NOT be posted to the Government Point of Entry (GPE)

POINT OF CONTACT

Contracting Officer Name: Jacob Balenson Agency: National Institutes of Health Address: Office of Logistics and Acquisition Operations (OLAO)

Specialized Scientific Information Technology Division BLDG Rockledge II / RM 530-K, 6701 Rockledge Drive Bethesda, MD 20892

Email: jacob.balenson@nih.gov Phone: 301.827.8302

SET-ASIDE STATUS

[X ] Not Set-Aside [ ] Total Set-Aside [ ] Partial Set-Aside [ ] Local Area Set-Aside

Additional Notes: ________________________________________ mailto:jacob.balenson@nih.gov mailto:sandra.daniels@nih.gov https://sam.gov/

DESCRIPTION OF REQUIREMENT

The National Heart, Lung, and Blood Institute (NHLBI), Division of Intramural Research (DIR), requires continued access to and support for its Biospecimen Inventory (BSI) System. The BSI System enables DIR staff to track, manage, and report on biospecimen inventory in accordance with NIH policies and applicable federal requirements. The objective of this procurement is to obtain continued access to the BSI System and associated services under a Firm-Fixed-Price (FFP) contract type for a five-year period of performance, consisting of a 12-month base period from January 9, 2027, through January 8, 2028, and four consecutive 12-month option periods extending through January 8, 2032.

See attached Statement of Work (SOW) - BSI Software Support Contract

PERFORMANCE / DELIVERY

Place(s) of Delivery/Performance/Acceptance:

Clinical Center/Building 10 10 Center Drive, Room 6C201B Bethesda, MD 20892

Estimated Delivery Date(s)/Period of Performance: 01/09/2027 - 01/08/2028

TRADE AGREEMENTS

Items subject to WTO GPA or a Free Trade Agreement:

[ ] Yes:

[ ] FAR 52.225-3, Buy American–Free Trade Agreements–Israeli Trade Act: “One or more of the items under this acquisition is subject to Free Trade Agreements.”

[ ] FAR 52.225-5, Trade Agreements: “One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.”

[ ] FAR 52.225-11, Buy American-Construction Materials under Trade Agreements: “One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.”

[ ] FAR 52.225-23, Required Use of American Iron, Steel, and Manufactured Goods-Buy American Statute-Construction Materials under Trade Agreements: “One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.”

[X ] No

[ ] N/A – Unknown

TECHNICAL DATA

Technical data required to respond will be included in solicitation:

[ ] Yes

[ ] No:

Can be obtained: ______________________________________________________

[ X] N/A – Not Required

SMALL BUSINESS CONSTRUCTION

[ ] Yes:

Include definitization/change order information:

[X ] No

NONCOMPETITIVE CONTRACT ACTION

[X ] Yes:

Authority: RFO FAR 12.102(a) - Restricting competition

Intended Source: Information Management Services

3901 CALVERTON BLVD STE 200

CALVERTON, MD 20705

Justification: IMS possesses unique qualifications to provide the specialized services required to operate, maintain, and support the Biospecimen Inventory (BSI) software system used by all NHLBI Division of Intramural Research clinical laboratories. IMS has specialized knowledge of DIR’s customized system requirements, data structures, workflows, and biorepository operations, enabling reliable management and tracking of biospecimen inventories. The BSI system is deeply integrated with existing DIR data systems and laboratory processes. Therefore, replacing IMS software and services would require substantial reconfiguration, data and workflow migration, user retraining, and transition support, creating risks of downtime, inefficiency, and disruption to ongoing operations. Continued performance by IMS is necessary to maintain operational consistency and efficient biorepository management.

[ ] No

QUALIFICATION REQUIREMENTS

Offeror or product/service must meet a qualification requirement:

[ ] Yes

Qualification Requirement: _____________________________________________________

Qualification may be obtained from: ___________________________________________

[ X ] No