12-NON Competitive CSS 75N98027Q00042.docx

NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Liquid Nitrogen Gas (LN2) service for Clinical Biorepository Freezers

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98027Q00042. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (including brand-name, if applicable).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a Purchase Order on a non-competitive basis to ROBERTS OXYGEN COMPANY, INC., 17011 Railroad Street, Gaithersburg, MD 20877, USA for the purchase of Liquid Nitrogen Gas (LN2) service for Clinical Biorepository Freezers.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (insert current circular number and date).

(iv) The associated NAICS code is 325120 Industrial Gas Manufacturing. This requirement is not set aside for small business.

(v) Description of Requirement:

The National Institutes of Health (NIH) / National Cancer Institute (NCI) / NCI Surgery Branch Cell Production Facility requires Liquid Nitrogen Gas (LN2) services for Clinical Biorepository Freezers for the NCI Surgery Branch cGMP T30 Cell Production Facility.

Requirements:

The Contractor shall provide all labor, material and equipment necessary for the current rate of usage consisting of 70 deliveries of three (3) LN2 gas tanks per delivery, for a total of 210 tanks per year. The service for each delivery will include tank delivery to the gas cylinder room, set up, and installation of the required number of LN2 tanks at the manifold. The estimated Period of Performance will be December 2, 2026 - December 1, 2027.

Additional tanks per delivery or an additional delivery within the same week may be requested if the rate of usage by the cryofreezers indicates a need or if there is an anticipated delay until the next delivery that is expected to impact available levels of LN2 to the cryofreezers (i.e. inclement weather, federal holidays).

The lowest filled tanks (30% and less) will be replaced with the delivered tanks. All tanks will be properly installed in the pre-existing sequence to ensure the manifold can pull from all tanks as they deplete. In addition to delivery and install, certificates of batch analysis shall be provided for each tank.

All maintenance services shall be performed on-site in accordance with the manufacturer’s standard commercial maintenance practices. The Contractor shall notify the Point of Contact directly when ~21 tanks are remaining. Notification shall occur via email with a summary of to date total usage and remaining tanks/service.

(vi) Delivery Location:

NIH, NCI Surgery Branch Cell Production Facility (CPF/TIL Lab) Building T30 T30 Convent Drive. Room 101 Bethesda, MD 20892

(vii) [Reserved, if needed]

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any additional instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party.

The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award. Add additional evaluation criteria as required.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the respondent’s capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s);

(b) Product description;

(c) Documentation demonstrating that the offered item meets all required salient characteristics;

(d) Quantity;

(e) Estimated price or cost;

(f) Shipping, handling, and/or installation charges; and

(g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by November 16, 2026 and must reference solicitation number 75N98027Q00042. Responses may be submitted electronically to wagstaff@nih.gov.

(xv) Point of Contact:

Francisca Wagstaff at wagstaff@nih.gov