Sol_75N98027Q00023.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

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IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

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12. DISCOUNT FOR PROMPT PAYMENT

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5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98027Q00023

NICHOLAS CAPOBIANCO

+10

000-000000

10/21/2026

11/05/2026 1100 ES

Multiple

The purpose of this NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION is to provide NHLBI with Maintenance and

Service Agreement for ThermoFisher

Scientific Talos L120C Transmission

Electron Microscope (TEM).

Period of Performance: 11/09/2026 to

11/08/2027

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award

Management Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government

Entity Code Maintenance (Aug 2020);

Continued...

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CONTINUATION SHEET

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OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98027Q00023

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase order. It must also state that payment is to be made using a three-way match.

NON-COMPETITIVE COMBINED SYNOPSIS / SOLICITATION

Title: Maintenance and Service Agreement for ThermoFisher Scientific Talos L120C Transmission Electron Microscope (TEM)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98027Q00023. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (including brand-name, if applicable).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a firm-fixed-price purchase order on a non-competitive basis to ThermoFisher Scientific (FEI Company) for a one-year maintenance and service agreement covering one (1) ThermoFisher Scientific Talos L120C Transmission Electron Microscope. ThermoFisher Scientific is the original equipment manufacturer of the instrument and is the only source able to provide factory-trained, authorized service engineers, proprietary diagnostic and control software, firmware, and OEM-specification parts required to maintain the instrument within manufacturer specifications.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026.

(iv) The associated NAICS code is 811210, Electronic and Precision Equipment Repair and Maintenance, and the small business size standard is $34 million. This requirement is not set aside for small business.

(v) Description of Requirement:

The NHLBI EM Core requires a maintenance and service agreement for one (1) Transmission Electron Microscope (ThermoFisher Scientific Talos L120C, Serial No.

9960373). The agreement shall provide scheduled preventive maintenance, corrective repair services, parts, labor, PM consumables, remote diagnostic and telephone support, and installation of manufacturer-released software updates necessary to keep the instrument operating within manufacturer specifications. The agreement shall cover the Talos L120C base microscope system (including electron optics, vacuum system, specimen handling system, control electronics, safety and interlock system, instrument control workstation, and microscope operating and data acquisition software) and the imaging and detection system (Ceta 16M Camera, 200 kV).

Coverage shall include one (1) scheduled on-site preventive maintenance visit per contract year, performed during normal business hours; unscheduled on-site corrective repair services, including all associated parts and labor at no additional charge beyond the contract price; remote diagnostic and telephone support during normal business hours;

and all replacement parts required to restore covered subsystems to manufacturer specifications. All service technicians shall be factory-trained and authorized to service the ThermoFisher Scientific Talos L120C.

The period of performance is one (1) base year: 11/09/2026 – 11/08/2027.

This service coverage is required to minimize instrument downtime and ensure the EM Core can fulfill its research and service obligations to the Division of Intramural Research (DIR) without interruption.

(vi) Delivery Location:

National Institutes of Health Building 10, Clinical Research Center Room B2-3701 10 Center Drive Bethesda, MD 20892-0001

(vii) [Reserved]

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the respondent's capability to provide the required product or service. Price quotations shall include, at a minimum:

unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide: (a) Product, catalog, model, and/or part number(s); (b) Product description; (c) Documentation demonstrating that the offered item meets all required salient characteristics; (d) Quantity; (e) Estimated price or cost; (f) Shipping, handling, and/or installation charges; and (g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by November 5, 2026, 11:00 AM EDT and must reference solicitation number 75N98027Q00023. Responses may be submitted electronically to nicholas.capobianco@nih.gov.

(xv) Point of Contact: Nicholas Capobianco Contracting Specialist National Institutes of Health Email: nicholas.capobianco@nih.gov

Statement of Work (SOW)

1. Project Title

Maintenance contract for ThermoFisher Scientific Talos L120C Transmission Electron Microscope (TEM).

2. Introduction and Background

The NHLBI EM Core offers comprehensive electron microscopy services to NIH researchers, supporting both clinical and basic science research aligned with each Institute’s mission.

The EM Core operates ThermoFisher Scientific Talos L120C Transmission Electron Microscope (TEM), a highly advanced TEM scope that offers several unique features and advantages. One of the main advantages of the Talos is its high-resolution imaging capabilities, with a maximum resolution of 0.12 nm, making it ideal for studying the ultrastructure of materials and biological specimens. Additionally, the Talos has a highly automated user interface with a range of software tools for automated data acquisition, Tomography, 3D reconstruction and data analysis, making it easier and more efficient for researchers to use. Maintaining the instrument in reliable operating condition is critical to the continuity of the EM Core and the broader mission of NHLBI. The instrument requires yearly preventative maintenance, replacement of consumables, and occasional unforeseen repairs and hardware/software upgrades. This requires specialized highly trained engineers who know how to work with the instrument’s sensitive machinery, and who possess the proprietary knowledge.

3. Statement of Need and Objectives

The NHLBI EM Core requires a maintenance and service agreement for one (1) Transmission Electron Microscope (ThermoFisher Scientific Talos L120C, located at Building 10/CRC, room B2-3701, NIH, Bethesda, MD). The agreement shall provide scheduled preventive maintenance, corrective repair services, parts, labor, and software updates necessary to keep the instrument operating within manufacturer specifications. This service coverage is required to minimize instrument downtime and ensure the EM Core can fulfill its research and service obligations to the DIR without interruption.

4. Salient Characteristics / Service Requirements

The maintenance and service agreement shall cover the following instrument subsystems and include, at a minimum, the services described below.

Covered Instrument Subsystems

The agreement shall cover the following subsystems of the Talos L120C TEM (Serial No.

9960373):

• Talos L120C base microscope system, including electron optics, vacuum system, specimen handling system, control electronics, safety and interlock system, Instrument control workstation, microscope operating and data acquisition software

• Imaging and Detection system (Ceta 16M Camera 200 kV)

Preventive Maintenance

• One (1) scheduled on-site preventive maintenance (PM) visit per contract year

• The PM visit shall include all actions necessary to verify that the instrument operates within manufacturer specifications

• The PM visit shall be performed during normal business hours (8:00 AM – 5:00 PM, Monday through Friday, excluding federal holidays).

• PM consumables required to complete the visit shall be provided, including filaments, condenser and objective apertures, electron-gun seals, specimen holder o-rings, turbo pump oil, vacuum pump exhaust filters and water filters

Corrective Maintenance

• Unscheduled on-site corrective repair services, including all associated parts and labor, shall be included at no additional charge beyond the contract price

• Remote diagnostic and telephone support shall be available during normal business hours

• On-site corrective service visits shall be scheduled in coordination with the Point of Contact

Parts

• All replacement parts required to restore covered instrument subsystems to manufacturer specifications shall be included in the contract price

• Parts shall meet original equipment manufacturer specifications and may be new or rebuilt at the Contractor's discretion, provided they meet original performance specifications

Software

• Software installation services associated with manufacturer-released updates shall be included and may be performed remotely or during a scheduled on-site visit

• Software version upgrades themselves are not included in the contract price but shall be made available to the Government at a discounted rate

Technician Qualifications

• All service technicians performing work under this contract shall be factory-trained and authorized to service the ThermoFisher Scientific Talos L120C

5. General Contractor Responsibilities

The Contractor shall:

• Perform all scheduled preventive maintenance visits during normal business hours (Monday through Friday, 8:00 AM – 5:00 PM local time), excluding federal holidays, unless otherwise coordinated in advance with the Point of Contact

• Coordinate the scheduling of all on-site visits with the Point of Contact prior to arrival

• Provide remote diagnostic and telephone support during normal business hours for unscheduled instrument failures

• Schedule on-site corrective service visits in coordination with the Point of Contact at mutually agreeable times

• Ensure that a factory-trained, authorized service technician is assigned to all on-site service visits under this contract

• Submit a written service report to the Point of Contact following each on-site visit, documenting the date of service, work performed, and any parts replaced

• Notify the Point of Contact if the instrument is located in or adjacent to a biohazard environment prior to performing service; the Government shall provide appropriate PPE and site-specific safety information as required

• Obtain a Declaration of Decontamination from the Point of Contact for all vacuum-related parts replaced during service visits, as applicable

• Comply with all applicable NIH campus access, badging, and security requirements prior to performing any on-site work

• Comply with all applicable safety requirements, including those governing high-voltage equipment, vacuum systems, and compressed gases

6. Performance Location

Services shall be performed at:

Building 10, Clinical Research Center Room B2-3701 10 Center Drive National Institutes of Health Bethesda, MD 20892-0001 Phone: 301-827-0703 Email: valentina.baena@nih.gov

7. Period of Performance

Services are required for one (1) base year.

Base Year: 11/09/2026 – 11/08/2027

8. Inspection and Acceptance

The Point of Contact, or designated alternate, shall inspect and accept all services performed under this contract. Services shall be considered acceptable upon confirmation that:

• The one (1) scheduled preventive maintenance visit was performed and all tasks described in Section 4 were completed, including installation of all required PM consumables

• The instrument has been restored to, or verified to be operating within, manufacturer performance specifications following each maintenance or repair event

• A written service report documenting all work performed has been received and reviewed by the Point of Contact

The Government reserves the right to request re-performance of any service that does not meet the requirements specified in this SOW at no additional cost to the Government.

10. Security

The Contractor shall comply with all applicable NIH campus security and access control requirements. Contractor personnel requiring access to NIH facilities shall obtain the appropriate visitor or contractor badge prior to performing any on-site work. If remote access to the instrument control workstation or associated network is required to perform diagnostic or corrective services, the Contractor shall obtain prior written authorization from the Point of Contact and shall comply with all applicable NIH information technology security policies. The instrument, surrounding workspace, and any supplies accessed by Contractor personnel shall be secured at all times in accordance with NIH policy and regulations.

11. Government Furnished Property (GFP) and Government Furnished Information (GFI)

The Government shall provide the Contractor with reasonable access to the ThermoFisher Scientific Talos L120C and the instrument room at Building 10, Clinical Research Center, NIH, including associated utilities (electrical power, compressed dry air, and chilled water) as necessary to perform the services described in this SOW. The Government shall also provide a knowledgeable representative available to confirm satisfactory completion of work performed at the conclusion of each service visit. The Contractor is responsible for providing all tools, test equipment, and replacement parts required to complete the work.

12. Invoices

The Contractor shall submit invoices to the Department of Treasury's Invoice Processing Platform (IPP) at https://www.ipp.gov and NHLBIContractsBranchB@mail.nih.gov.

Invoices shall be submitted on an annual basis in accordance with the billing schedule established at contract award. Invoices shall include only those services rendered during the billing period and shall be billed at the rates and in accordance with the Contract Line Item Number (CLIN) as listed in the Schedule of Items.

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