Sol_75N98026R00117_Amd_0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: is not is required copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7.ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

PAGESOF

Contractor

The hour and date specified for receipt of Offers to sign this document and return

MICHELE D. JOHNSON

See continuation page

National Institutes of Health Div. Simplified Acq. Policy & Services, OALM 6701 Rockledge Drive, RK II, 4th floor Bethesda, MD 20817

OD/OALM

75N98026R00117

07/06/2026

07/06/2026

1 87

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98026R00117/0001

The purpose of Amendment 0001 is to update

Evaluation for Award sections M.1, M.2, M.4 &

M.7 of the RFP.

Period of Performance: 09/01/2026 to

08/31/2027

I

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS SOLICITATION.

ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A -

SOLICITATION/CONTRACT FORM, ACCOUNTING, APPROPRIATION, AND GENERAL INFORMATION

APPLICABLE TO THE CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS

CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT

REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS

SOLICITATION. THE CONTRACT COST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e. those relating to the organizational structure [e.g. Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED

IN THE NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE

ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY

INFORMATION TO UNDERSTAND THE TERMS AND CONDITIONS OF THE RESULTANT CONTRACT.

Executive Summary/Notice to Offerors This solicitation is being reissued as a Total Small Business Administration (SBA) 8(a) competitive set-aside under NAICS 561720. The previous solicitation for this requirement was canceled to allow the Government to revise and clarify the Performance Work Statement (PWS) and solicitation requirements based on industry feedback received during the previous solicitation.

Major revisions include:

Revised Performance Work Statement (PWS) Updated Quality Assurance Surveillance Plan (QASP) Clarified technical proposal instructions Updated evaluation criteria Revised task descriptions and performance requirements

Offerors are encouraged to review the solicitation in its entirety. Responses to questions submitted under the canceled solicitation do not apply to this solicitation unless incorporated by amendment.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

Janitorial Services at National Institute of Environmental Health Sciences (NIEHS) at Research Triangle Park (RTP), NC

ARTICLE B.2. PRICES/COSTS

CLIN 0001 (Base Period) – 1 September 2026 – 31 August 2027

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis during the operating hours of the Institute, Monday- Friday

12 mo. $ $

Task 2 - Services shall be performed daily on a 24-hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of Task 1 and 2) in accordance with the

PWS

Task 9 - The contractor shall perform the services on an on-call basis in accordance with the PWS (Estimated)

Task 9 (A) - Cleaning Interstitial (Modules C-F)

315,945 sq ft.

Task 9 (B) - Services for Special Events

240 hrs. $ $

Task 10 - The contractor shall perform NIEHS Clinical Research Unit (CRU) Janitorial Services in accordance with PWS Attachment 2

Base Period GRAND TOTAL: $ $

CLIN 0002 (Option Year 1) – 1 September 2027 – 31 August 2028

Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis during the daily on a 24-hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment

NIEHS Clinical Research Unit (CRU)

Option Year 1 GRAND TOTAL: $ $

CLIN 0003 (Option Year 2) – 1 September 2028 – 31 August 2029

Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis during the daily on a 24-hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment

NIEHS Clinical Research Unit (CRU)

Option Year 2 GRAND TOTAL: $ $

CLIN 0004 (Option Year 3) – 1 September 2029 – 31 August 2030

Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis during the daily on a 24-hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment

NIEHS Clinical Research Unit (CRU)

Option Year 3 GRAND TOTAL: $ $

CLIN 0005 (Option Year 4) – 1 September 2030 – 31 August 2031

Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis during the daily on a 24-hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment

NIEHS Clinical Research Unit (CRU)

Option Year 4 GRAND TOTAL: $ $

NOTE: The quantities identified for Task 9 for all periods are estimates for evaluation purposes only and do not constitute a guarantee of future ordering. *

CLIN 0006 (Option Year 5) – 1 September 2031 – 28 February 2032

Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis during the

6 mo. $ $ daily for a 24-hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

6 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

6 mo. $ $

Task 4 - Services shall be performed one- time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one- time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment

NIEHS Clinical Research Unit (CRU)

Option Year 5 GRAND TOTAL: $ $

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE-C.1. [DESCRIPTION-SPECIFICATION-WORKSTATEMENT-PERFORMANCE WORK

STATEMENT

Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Performance Work Statement attached hereto and made a part of this Solicitation.

DEFINITIONS

ORF Office of Research Facilities COS Certificate of Authority CO Contracting Officer COR Contracting Officer Representative DI Deionized Water POU Point of Use QC Quality Control RO Reverse Osmosis TOC Total Organic Carbon

As Needed

Services are performed only when requested by the COR due to operational requirements or unforeseen circumstances.

Frequency is not guaranteed.

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES (Version 2.5.4) National Institute of Environmental Health Sciences (NIEHS) ORF Facilities Management Branch May 2022

Table of Contents

Scope

1.1 NIEHS Campus

1.2 Building 110 Warehouse & Security Facilities

1.3 Approximate Square Footage

1.4 Interstitial Space (Modules C–F)

Definitions and Explanations

2.1 Chalkboards / Marker Boards

2.2 Metal and Ceramic Fixtures

2.3 Drinking Fountains

2.4 Floor Maintenance

2.4.1 General

2.4.2 Carpets and Rugs

2.4.3 Uncarpeted Floors

2.5 Clean (Definition)

2.6 Contracting Officer (CO)

2.6.1 Contracting Officer Representative (COR)

2.7 Contractor

2.8 Contractor Deficiency Report (CDR)

2.9 Disinfect (Definition)

2.10 Facility (Definition)

2.11 Quality Control (QC)

2.12 Quality Assurance (QA)

2.13 Regular (Normal) Working Hours

2.14 Waste Receptacles

2.15 Dusting / Cleaning

2.15.1 High Dusting / Cleaning

2.15.2 Low Dusting / Cleaning

2.16 Cleaning Walk-off Mats

2.17 Computer Rooms

2.18 Restricted Rooms or Areas

2.18.1 Environmental Rooms

2.18.2 Renovated and Vacated Space

2.19 Waterless Urinals

Government-Provided Materials, Supplies, and Space

3.1 Utilities

3.2 Space

3.3 Facilities

Contractor-Provided Materials and Equipment

4.1 Supplies

4.1.1 Paper Towels

4.1.2 Toilet Tissue

4.1.3 Sanitary Napkins and Tampons

4.1.4 Waste Container Liners

4.1.5 Floor Wax

4.2 Equipment

Specific Tasks and Quality Requirements

5.1 Task 1 – Daily Requirements (During Normal Hours)

5.2 Task 2 – Daily Requirements (After Hours, M–F)

5.3 Task 3 – Twice-Weekly Requirements

5.3.A Weekly Requirements 5.3.B Weekend Requirements

5.4 Task 4 – Monthly Requirements

5.5 Task 5 – Quarterly Requirements

5.6 Task 6 – Semi-Annual Requirements

5.7 Task 7 – Annual Requirements

5.8 Task 8 – Periodic / Seasonal / As-Needed Requirements

5.9 Task 9 – On-Call Requirements

5.10 Task 10 – Clinical Research Unit (CRU)

Contractor’s Quality Control Program (QC)

6.1 General

6.2 QC Plan Contents

6.2.1 Inspection System

6.2.2 Contractor’s Quality Control Representative

6.3 QC Plan Submittal

6.4 QC Plan Changes

6.4.1 Submittal of Changes

6.4.2 Implementation of Changes

6.5 Quality Control Inspection File

Quality Assurance and Surveillance (Government)

7.1 Quality Assurance

7.2 Quality Assurance Meetings

7.3 Government Surveillance Methods

Defective Performance

8.1 Unintentional Defective Performance

8.2 Intentional or Negligent Defective Performance

Remedies for Defective Performance

9.1 Unintentional Defective Performance

9.2 Re-accomplishment of Work

9.3 Deductions

9.4 Statutory and Actual Damages

9.4.1 Statutory Damages

9.4.2 Actual Damages

9.4.3 Assessment of Costs

Administrative / General Requirements

10.1 Annual and Quarterly Schedule

10.2 Personnel Requirements

10.2.1 Personnel and Supervision

10.2.2 Project Manager

10.2.3 Assistant (Alternate) Project Manager

10.2.4 Quality Control Representative

10.2.5 Key Personnel

10.3 Employee Health Requirements

10.4 Unforeseen Facilities Closures

10.5 Controlled Entry

10.5.1 Key Control

10.5.2 Identification Card / Key

10.5.3 Access

10.5.4 Locked / Secured Areas

10.5.5 Sign In and Sign Out

10.5.6 Uniforms and Contractor-Provided Identification

10.6 Damages Caused by the Contractor

10.7 Conservation of Utilities

10.8 Emergency Work

10.9 Precautions

Exhibit A – Quality Assurance Surveillance Plan (QASP) Exhibit B – Required Contractor Deliverables. The deadline for deliverables is 30 days from the contract start date and as needed.

1. Scope The Contractor shall furnish all necessary labor, supervision, transportation, equipment, and supplies to provide janitorial services for the National Institute of Environmental Health Sciences (NIEHS).

The Contractor shall maintain all NIEHS facilities in a manner that is free from filth and pathogens and that enhances the appearance and cleanliness of the site.

The Contractor shall perform all janitorial services in a quiet, disciplined, orderly manner so as not to disturb employees, visitors, or the normal operation of activities being cleaned. Work shall be coordinated at all times to avoid interference with Government business or work performed by Government staff and other contractors.

Janitorial services apply to all designated spaces including, but not limited to: halls, restrooms, office spaces, laboratories, work areas, entryways, lobbies, storage areas, warehouses, stairways, elevators, patios, docks, loading areas, cafeterias, break areas, fitness center, mechanical rooms, conference rooms, clinical center, computer rooms, Modules A–F penthouses, and interior and exterior areas of facilities listed in this PWS at the sites below.

1.1 NIEHS Campus

Rall Building – Building 101 Administration Module A (4 floors): 37,222 sq ft Administration Module B (3 floors): 23,183 sq ft Laboratory Modules C, D, E & F (4 floors), MRI Wing (1 floor): 166,732 sq ft Mechanical Rooms (Module B, F Basement; F051; F002; MRI-01; ABF Mechanical; Modules A–F Penthouses): 85,246 sq ft Fitness Center – 2,178 sq ft

Clinical Center – 10,541 sq ft Facilities Engineering – Building 102 – 21,069 sq ft (Offices, Restrooms, Conference Rooms, Breakrooms, Mechanical Room) Warehouse Office Areas – Building 104 – 4,289 sq ft (Restrooms, Breakrooms, Computer Room, Mechanical Room) Central Utility Plant – Building 105 – 2,606 sq ft (Offices, Restrooms, Break Room & Conference Room, Security Control Office) Incinerator – Building 106 – 466 sq ft (Offices & Restrooms) Waste Holding Facility – Building 108 – 4,510 sq ft (Office, Restrooms, Lab, Mechanical Room)

Subtotal – NIEHS Campus: 358,042 sq ft

1.2 Building 110 Warehouse & Security Facilities

Building 110 Warehouse – 2,590 sq ft (Warehouse Offices, Restrooms & Shower, Conference Room, Break Room, Computer/Life Cycle Room, Mail Room, Mechanical Room) Security Building Front Entrance 111 – 526 sq ft (Offices and Restrooms) Security Building 110 Warehouse Entrances – 100 sq ft

1.3 Approximate Square Footage

Carpet approximate area: 84,064 sq ft Uncarpeted Floors to be stripped and waxed, approximate area: 277,194 sq ft Total – All Service Area: 361,258 sq ft

1.4 Interstitial Space (Modules C–F)

Not included in the total above: 315,945 sq ft

2. Definitions and Explanations

2.1 Chalkboards / Marker Boards

Unless marked “DO NOT ERASE” or “SAVE,” boards shall be cleaned to remove all writing, dust, streaks, marks, and smudges from the surface, trays, and frame. Erasers shall be cleaned. Boards containing written data shall not be erased unless a “WASH–SAVE” sign indicates “WASH.”

2.2 Metal and Ceramic Fixtures

All metal and ceramic fixtures shall be cleaned (e.g., sinks, fountains, wall cabinets, water distribution enclosures, tables, stools, surgical lamps, wall-hung fire extinguishers, faucets).

2.3 Drinking Fountains

Disinfect all porcelain and polished metal surfaces, including orifices and drains. Cleaning shall include the cabinet/enclosure. After cleaning, the fountain shall be free from streaks, stains, spots, smudges, scale, and other soil.

2.4 Floor Maintenance

2.4.1 General

All services to floor coverings and tiles shall follow manufacturer recommendations unless otherwise approved in advance by the COR. Cleaning includes all open and covered areas (e.g., under furnishings, mats, runners). Use hand operations to clean corners and locations inaccessible to equipment. Restore furniture and furnishings to proper locations after cleaning. Unsatisfactory work shall be corrected the same day at no additional cost to the Government.

2.4.2 Carpets and Rugs

A properly cared-for carpet/rug is free of dirt, streaks, stains, and spots, with bright uniform color.

After vacuuming/cleaning, carpeted floors shall be free of visible litter and soil. Remove spots when noticed. Follow manufacturer recommendations. Report tears, burns, and raveling to the COR.

2.4.3 Uncarpeted Floors

Maintain sanitary conditions and protect floors from damage. Provide floor maintenance to all areas, including those inaccessible to machines. Tilt or move chairs, receptacles, and easily movable items to maintain floors underneath. After maintenance, floors shall have a uniform, glossy appearance free of scuffs, heel marks, stains, and discoloration.

Perform cleaning per schedule (daily/nightly/weekly/monthly/quarterly/seasonal): thorough machine scrubbing or stripping (depending on floor type) with detergent, removing all old wax/soil before applying new wax. Maintain per manufacturer’s recommendations. Use UL-approved slip-resistant wax where waxing is required. Maintain uniform appearance in traffic areas. After wax dries, machine-buff to a polished/high-gloss finish the same night it is applied. Remove splatters from baseboards, furniture, and receptacles. Do not place chairs, wastebaskets, or other items on tables/desks.

Strip and wax uncarpeted floors approximately every six months at times agreed to by the COR.

Some coverings require no waxing—only stripping and buffing/burnishing. A “gloss restore” is accomplished by damp mopping with mild solution, then buffing; repeated buffing enhances gloss.

Computer Rooms: Raised floors (with underfloor cable/conduit) shall be cleaned by removing/replacing panels to access and clean underneath. Clean as necessary to remove dust/dirt/spills/spots without removing cabling/conduits, primarily via vacuuming, dusting, and damp wiping. Clean raised floor surfaces in place.

Ceramic Tile: Clean with a tile/grout machine. Do not use excessive chemicals that deteriorate tile/grout. Follow manufacturer recommendations.

2.5 Clean (Definition)

“Clean” means free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and any residue.

2.6 Contracting Officer (CO)

The person with authority to enter, administer, and/or terminate contracts and make related determinations and findings. Includes authorized representatives acting within delegated authority.

2.6.1 Contracting Officer Representative (COR)

The individual is designated as responsible for Government monitoring and technical direction of this contract.

2.7 Contractor

Refers to both the prime contractor and any subcontractors. The prime contractor shall ensure subcontractor compliance with this contract.

2.8 Contractor Deficiency Report (CDR)

A report identifying defective performance and requiring the Contractor to provide cause, corrective actions, and measures to prevent recurrence.

2.9 Disinfect (Definition)

Cleaning to destroy harmful microorganisms by application of an approved chemical agent.

2.10 Facility (Definition)

An establishment, structure, or assembly of units of equipment designated for a specific function.

2.11 Quality Control (QC)

A method used by the Contractor to evaluate and control the quality of goods and services produced.

2.12 Quality Assurance (QA)

A method used by the Government to evaluate and provide control over the quality of purchased goods and services received.

2.13 Regular (Normal) Working Hours

8:00 a.m. to 5:00 p.m., Monday–Friday, excluding Federal Holidays and other days designated by the

CO.

Working hours are at the discretion of the contractor. Normal operating hours at NIEHS are 8:00 a.m.

to 5:00 p.m. However, contractors often utilize a second shift to perform more disruptive tasks, such as those identified under Task 2, including restroom deep cleaning, floor stripping, and floor finishing, to minimize impacts on building occupants and facility operations.

Federal Holidays:

New Year’s Day Martin Luther King Jr. Day Presidents' Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

2.14 Waste Receptacles

Trash receptacles, wastebaskets, trash cans, wastepaper baskets, or any container holding trash, paper, or refuse.

2.15 Dusting / Cleaning

2.15.1 High Dusting / Cleaning

Surfaces above 7'-0" from floor level (including overhead piping/ceilings). Remove dust, lint, litter, and soil. Walls shall be free of dirt, smudges, and markings. Ceilings free of cobwebs/loose dirt.

2.15.2 Low Dusting / Cleaning

Dust furniture, partitions, radiators, equipment, stair handrails, grills, ledges, and sills. Wipe walls/doors/partitions (including glass) up to 7'-0". Clean chalkboards/marker boards, trays, and erasers where present. Clean corridor/lobby/entrance walls and doors. Wipe hardware and bright metal. Clean and disinfect drinking fountains, all surfaces free of stains, smudges, and scale.

2.16 Cleaning Walk-off Mats

Each time floors are swept/dust-mopped/vacuumed, clean walk-off mats. Remove soil and moisture underneath; clean floor beneath and return mats to original locations. Report in writing to the COR any worn-out mats.

2.17 Computer Rooms

Damp mop computer rooms in Building 104 weekly, or less frequently if directed by computer room manager. Collect trash daily during normal working hours (Mon–Fri). No dusting or water permitted unless directed by computer personnel. Janitorial personnel shall not enter without accompaniment/authorization by computer personnel.

2.18 Restricted Rooms or Areas

Areas with restricted access due to toxic/carcinogenic/teratogenic chemicals, radioisotopes, or biological agents requiring special procedures. These areas do not require special cleaning materials or procedures; however, access and safety reviews may be required.

2.18.1 Environmental Rooms

Clean only upon request from the responsible laboratory personnel via the COR.

2.18.2 Renovated and Vacated Space

Provide complete cleaning beyond routine schedules: clean walls, countertops, cabinets, furniture, fixtures; strip/clean/refinish floors after spaces are vacated/renovated.

2.19 Waterless Urinals

Daily: Spray the surface with KOHLER Waterless Urinal Cleaner and wipe clean.

Bimonthly: Perform flush-out per manufacturer instructions. The units are manufactured by Kohler.

Under the current contract, they are cleaned twice monthly using Diversey Crew Bathroom Cleaner.

3. Government-Provided Materials, Supplies, and Space

3.1 Utilities

The government furnishes electricity, water, sewer service, and refuse collection at existing outlets/points. Contractor provides and maintains service lines (e.g., electrical drop cords, hoses) from Government sources to work sites; devices shall meet applicable codes and be UL-certified. Use utilities only as needed for contract performance. The government furnishes telephone service for Government business only.

3.2 Space

Government-owned facilities shall be used only for contract work. Adequate storage space for supplies and equipment will be provided; Contractor shall safeguard Government property and secure storage areas. Locations as directed by COR.

NIEHS Campus: 560 sq ft of janitorial closets distributed across buildings (most in Rall Building;

closets on each floor of Modules except Module C). Most closets have water service with sink, mop/broom hangers, and limited shelving. The Government provides a small room for the contractor’s installation and use of a washer and dryer.

Building 102: 446 sq ft garage area for bulk storage.

3.3 Facilities

The government will furnish closets and an office (~125 sq ft) on the NIEHS Campus. Contractor is responsible for preventing fire hazards, odors, and vermin. No private vehicles/equipment may be repaired or serviced in Government facilities. Written CO approval is required for modifications/alterations; costs are borne by the Contractor. Upon completion, facilities shall be returned in the same condition as received, less reasonable wear and tear. The contractor is responsible for repairs due to negligence/abuse.

4. Contractor-Provided Materials and Equipment Contractor shall provide all supplies, materials, equipment, and tools necessary to fulfil the contract.

Materials and equipment shall be of industrial/commercial quality and meet this PWS. Provide the COR, immediately following the award, with a list and samples of proposed supplies for review/approval. Mark samples correspond to the list and ensure adequate size/quantity to evaluate color, texture, scent, or other characteristics. The list shall include product contents, warnings/cautions, manufacturer name, brand, and a statement certifying materials meet or exceed contract requirements. Use recycled/recyclable products where possible.

Submit Safety Data Sheets (SDS) to the COR for all proposed products. All supplies must be approved by the COR before use. The purpose is to: (a) avoid conflicting chemical compounds within research facilities (as determined by the NIEHS Health and Safety Branch); and (b) ensure surfaces (e.g., walls in the Rall Building lobby) are maintained with non-damaging chemicals per manufacturer guidance. Government review/approval does not relieve Contractor responsibility for all materials used. The Institute requires review of all chemicals/compounds to protect the research environment.

Contractors may maintain up to two working vehicles onsite for performance of the contract. All contractor vehicles shall be clearly identifiable and always display the contractor’s business name on both sides of the vehicle while on Government property.

Any additional vehicles required for contract performance must be approved by the COR. The contractor shall provide the Government with identifying information for all vehicles operating onsite at NIEHS, including vehicle make, model, color, license plate number, and any other information requested by the COR.

4.1 Supplies

Provide all supplies, including paper towels, toilet paper, toilet seat covers, sanitary napkins, liquid antibacterial skin cleanser (e.g., Kimberly-Clark, Spectra Care or equal), hand sanitizer, and bar soaps.

4.1.1 Paper Towels

Towels shall fit existing dispensers. Provide adapters if required at no cost to the Government. Towels shall be white, equal to Kimberly-Clark “Kleenex Scottfold” or a highly absorbent wet-strength type.

Factory rejections are prohibited. Deliver in unopened cartons.

4.1.2 Toilet Tissue

Tissue shall fit existing dispensers and be a white, medium-soft, two-ply roll, size 4.5" x 4.4", equal to Kimberly-Clark/Kleenex/Cottonelle/Scott or equal. Factory rejections are prohibited. Deliver in unopened cartons. Toilet seat covers shall fit existing dispensers (equal to Kimberly-Clark and Scott).

4.1.3 Sanitary Napkins and Tampons

Products shall fit existing dispensers. Dispense price is at Government’s discretion. Proceeds from dispensers are Contractor’s income. Contractor is responsible for dispenser repair and maintenance.

4.1.4 Waste Container Liners

Liners shall be properly sized to fit containers.

4.1.5 Floor Wax

Slip-resistant; conform to manufacturer recommendations for the floor covering type.

4.2 Equipment

All power-driven equipment (vacuuming, scrubbing, waxing, polishing, etc.) shall be industrial, mechanically sound, safe, and shall not harm finishes/floor coverings. Storage/use shall be acceptable to the Fire Marshal. Electrical equipment shall operate on existing Government outlets/voltages.

Submit any proposed compressed/liquid gas-operated equipment to the COR for approval before bringing it on-site.

Contractor is responsible for the replacement, repair, and maintenance of all dispensers (toilet paper, paper towels, sanitary napkins, soap, hand sanitizer). Restore equipment to the manufacturer's design/appearance.

5. Specific Tasks and Quality Requirements

5.1 Task 1 – Daily Requirements (7:00 AM – 5:00 PM)

Perform the following continuously throughout the day during normal operating hours.

5.1.1 Restrooms

Service throughout the day to ensure cleanliness and supply availability (soap, towels, seat covers, tissue). NIEHS has approximately 81 restrooms. Each woman’s restroom, unless otherwise directed by the COR, shall be supplied with adequately filled sanitary napkin dispensers. Floors shall be kept clean.

Quality: Supplies are consistently stocked; floors are clean/dry; spills/spots removed;

sinks/toilets/urinals/mirrors are clean, free of stains, encrustation, and odors.

5.1.2 Policing & Cleaning Grounds, Patios, and Adjacent Areas Clean cafeteria patio (Rall Building, Module A) as often as necessary. Clear/clean picnic tables;

immediately return trays/utensils to the cafeteria.

Quality: No trash/debris on tables/seats/areas; trays/utensils returned.

5.1.3 Emergency Clean-up

Provide as-needed emergency services (spills and similar) and immediately restore areas to normal conditions.

Quality: Prompt, courteous response; areas left clean and orderly; minimal complaints. Response time to emergency calls shall not exceed 15 minutes on more than one occasion per calendar month.

5.1.4 Cafeteria and Main Entrances

Building Entrances, as needed, are vacuumed, dusted, and spot-cleaned to maintain a continuously clean appearance. Cafeteria, vacuum the carpet, dust, and wipe the tables every night.

Quality: Always maintain a clean appearance for the main building and entrances; carpets/spots should be clean. The cafeteria carpets/spots should be clean, no visible dust, and tables will be clean, streak-free, and sanitized.

5.1.5 Glass Surfaces

Clean all glass entrance/exit doors subject to contact.

Quality: Glass clean, free of dirt, streaks, and spots; no damage from cleaning.

5.1.6 Housekeeping Assistance

Provide courtesy services (e.g., remove discarded materials from offices/labs due to moves/relocations). Provide gurneys/extra trash containers upon request; remove/discard trash as necessary.

Quality: Prompt, courteous; effective placement/removal; minimal complaints. Response time shall not exceed 30 minutes on more than one occasion per calendar month.

5.1.7 Hand Hygiene Stations

Clean contact surfaces and replenish supplies as needed to maintain availability.

Quality: Surfaces clean; free of dirt, streaks, and spots; no damage from cleaning.

5.2 Task 2 – Daily Requirements (After Hours, Mon–Fri)

Perform at least once every 24 hours outside normal operating hours (excluding Federal holidays).

5.2.1 Uncarpeted Floors

Sweep/dust-mop all uncarpeted floors; give special attention under desks/tables. Tilt/move items to sweep completely. After sweeping, damp mop to remove tracking/spillage; buff/burnish as necessary.

Quality: Floors free of loose dirt/dust/debris, spills/spots/streaks/swirl marks/detergent residue/standing water. No splash marks/mop streaks on adjacent surfaces; no mop strands; no evidence of mops used on carpet.

5.2.2 Carpeted Floors

Vacuum all carpets/rugs; lift pile in heavy-traffic areas; move/replace furniture for vacuuming.

Quality: Carpet/rugs free of soil/spots/debris; pile lifted; clean appearance.

5.2.3 Surfaces

Low dust on all surfaces (furniture, workstations, partitions, files, tables, storefronts, raceways, phones, etc.).

Quality: No dust/debris on ledges and surfaces.

5.2.4 Waste Baskets & Trash Receptacles

Remove trash; clean and replace liners. Replace any soiled/leaking liners. Wash containers as necessary with disinfectant; wipe dry; install new liners. Remove items marked “TRASH” adjacent to containers including cardboard. Dispose of collected waste at the nearest outside collection point.

Pick up any dropped waste.

Quality: Public spaces (conference rooms, break rooms, cafeteria, lobby, labs): daily emptying/liner replacement. Non-public spaces (offices): Mon/Wed/Fri emptying/liner replacement.

5.2.5 Metal Fixtures

Clean metal fixtures (door plates, kick plates, tables, stools, elevator thresholds, etc.).

Quality: Restored to original luster.

5.2.6 Sinks and Washbasins

Clean sinks/basins and fixtures with cleaner disinfectant; clean surrounding walls/surfaces; resupply soap/paper products. (Excludes sinks/basins in active research laboratories.)

Quality: Surfaces/fixtures clean, free of residue/stains/rust/mold/encrustation; wiped dry/polished as applicable; supplies replenished.

5.2.7 Restrooms

Descale, clean, and sanitize bowls, urinals, basins, and showers. Resupply. Clean/disinfect floors and drains. Clean partitions/walls/doors; mirrors; metal fixtures; empty/disinfect receptacles and replace liners. Showers/locker rooms are included where present.

Quality: Fixtures and surfaces clean/bright; no dust, spots, stains, rust, mold, encrustation, excess moisture, or odors.

5.2.8 Fountains (Drinking/Dispensing)

Clean all potable and distilled water fountains per manufacturer recommendations.

Quality: Surfaces restored to original luster, no stains or streaks, undamaged, and sanitized.

5.2.9 Glass Surfaces

Clean glass in doors, partitions, mirrors, and other contact surfaces.

Quality: Clean, streak-free; undamaged.

5.2.10 Chalk & Marker Boards

Clean per signage (“SAVE,” “DO NOT ERASE,” or “WASH”). In the absence of a sign, wash the board. Remove dust/residue inside/outside frames and adjacent areas. Clean erasers. Use appropriate chemicals for dry-erase boards.

Quality: Surfaces clean, free of smudges/dirt/dust/streaks; frames and erasers clean.

5.2.11 Accumulated Trash

Empty receptacles and corridor containers replacing liners replaced. Remove properly sealed broken glass containers; if not properly sealed, notify the Health and Safety Branch. Contractor is not responsible for radiological/biological waste; notify Health and Safety Branch and the COR immediately (next morning) of deteriorated/damaged containers observed.

Quality: All trash emptied and deposited in NIEHS dumpsters.

5.2.12 Grounds, Patios, and Areas Adjacent to Buildings (30 ft) Keep within 30 feet of building exteriors free of litter/trash/paper/bottles/cans/leaves/miscellaneous materials. Clear/clean picnic tables; return trays/utensils to the cafeteria.

Quality: Areas clean; picnic tables free of debris.

5.2.13 Recycling Requirements

Participate in all NIEHS recycling programs. Segregate/collapse/remove cardboard/hardboard paper and deposit in proper collection containers.

Quality: No cardboard is left in corridors or collection points; all materials are broken down and flattened, then placed in the recycling station.

5.3 Task 3 – Twice-Weekly Requirements

5.3.1 Docks, Loading & Utility Access Areas, and Exterior Trash Receptacles Clean all docks/loading/utility access areas, including within 30 feet of buildings and around dumpsters. Empty/clean all exterior receptacles campus-wide, including picnic sites and along walks/entrances.

Quality: All receptacles emptied; liners replaced; adjacent items removed; surfaces wiped clean.

Clean and free of dirt, trash, leaves, stains, and debris.

5.3.2 Patios and Entrances

Clean patios/entrances; remove dirt, trash, debris, biological growths, and any leached chemicals.

Quality: Surfaces clean; biological/chemical residues removed.

5.3.4 Mechanical Rooms & Penthouses

Twice weekly, clean floors, dust surfaces, and damp-wipe equipment in: Module B Basement;

Module F (F051, F002); MRI mechanical (MRI-01); all Module A–F penthouses; Buildings 102, 104, 110; ABF mechanical areas. (Interstitial areas in Modules C–F are excluded.)

Quality: Floors clean/free of spills; no dust on equipment/surfaces.

5.3.A Weekly Requirements

5.3.A.1 Microwaves Clean approximately 40 microwaves (inside/outside) in break rooms once per week.

Quality: Free of spills and food stains.

5.3.B Weekend Requirements (Sat–Sun) 5.3.B.1 Front Entrance Guard House, building 111 – The building 111 guard house will be cleaned once a day during the weekend, Saturday and Sunday, excluding federal holidays.

Quality:

Restrooms – Same standards as 5.1.1 Hand Hygiene Stations – Same standards as 5.1.7 Uncarpeted Floors – Same standards as 5.2.1 Waste Baskets & Trash Receptacles – Same standards as 5.2.4 Surfaces – Same standards as 5.2.3

5.4 Task 4 – Monthly Requirements (After Hours)

5.4.1 Venetian Blinds

Dust all blades and operating mechanisms.

Quality: No dust/debris on blinds, sills, ledges, or adjacent surfaces.

5.4.2 Cafeteria Carpet

Vacuum, lift pile in heavy-traffic areas, and shampoo/extract as required (with COR concurrence).

Move/replace furniture.

Quality: Carpets clean, pile lifted, edges/corners clean; no swirls/streaks; properly shampooed when required.

5.4.3 Refrigerators

Clean approximately 25 full-size and approximately 30 small (≈36") refrigerators in break rooms monthly (last Friday). Discard all food and expired condiments, sauces, and other expired items left at month-end unless marked.

Quality: Interiors/exteriors clean; leftover food discarded.

5.5 Task 5 – Quarterly Requirements (After Hours)

5.5.1 Upholstered Furniture

Clean/shampoo up to 50 selected pieces per quarter (cluster areas, conference rooms, and pieces identified by COR). Move/return furniture; protect until dry.

Quality: Upholstery clean, free of dirt/debris/spots/stains; dry and ready for use.

5.5.2 Upholstered Walls

Clean systems/acoustical panels per manufacturer methods; protect until dry; provide notices where affected.

Quality: Surfaces clean and dry; ready for use next workday.

5.5.3 ABC Conference Walls (Rall Building, Module B Lobby)

Exterior: Porcelain tile; Interior: Moveable walls with textured vinyl. Clean at least quarterly; follow the manufacturer's products/methods.

Quality: Thoroughly remove dirt/oils/grease/dust; restore original luster.

5.5.4 Metal Cleaning/Polishing

Clean all metal surfaces per the manufacturer's recommendations.

Quality: Restored to original luster; undamaged.

5.5.6 ABF Building Cleaning

At least quarterly, clean ceiling-to-floor (walls, equipment, light fixtures). Remove trash/debris;

sweep and damp mop as needed.

Quality: No dust/debris on vertical/horizontal surfaces or equipment.

5.6 Task 6 – Semi-Annual Requirements (After Hours)

5.6.1 Carpeted Floors

Shampoo/clean carpets, rugs, and mats twice per year (~6 months apart). Vacuum and spot clean as needed. Include privately-owned rugs/carpets in offices. Notify affected areas 5–10 workdays before cleaning, update notices if schedules change.

Quality: Carpets/rugs/mats clean, edges/corners clean; no swirls/streaks; dry and ready for use; wall moldings/doors/thresholds clean; furniture moved/replaced.

5.6.2 Uncarpeted Floors

Strip/clean/refinish per manufacturer recommendations; use UL-approved slip-resistant wax where applicable; buff to high gloss; remove all splatter/residue from adjacent surfaces. No placing items on desks/tables. Some areas may require no waxing (stripping + buff/burnish or gloss restore only).

Provide notice 5–10 workdays before; update as needed.

Quality: Floors uniformly glossy, free of dirt/debris/scuffs/stains; adjacent surfaces clean; even continuous coats; finished surfaces to a high luster after burnishing.

5.6.3 Air Supply and Intake Grilles

Clean all supply/return diffusers and intake grilles per manufacturer recommendations.

Quality: Clean; free of dust/dirt/spots/stains/residue; restored to original luster.

5.7 Task 7 – Annual Requirements

5.7.1 Venetian Blinds (Removal & Cleaning)

Thoroughly clean (including mini blinds); rehang, if removed, within 2 workdays in working order.

Inspect tapes/cords; report issues to COR. (Excludes blinds integral to window units, e.g., Rall Building exterior window blinds.)

Quality: Clean and reinstalled within 2 workdays; issues reported.

5.7.2 Environmental Rooms

Clean upon COR request; includes services appropriate to surfaces/finishes in those rooms.

Quality: Floors clean; stripped/refinished as needed; dust-free; damp-mopped surfaces clean/free of spills/spots/streaks.

5.7.3 Windows (Interior & Exterior)

Thoroughly clean all exterior glass surfaces, frames, sills, and sashes removing spider webs and wasp’s nests once per contract period on a schedule agreed by the Government. Clean the horizontal surface beneath the casement and adjacent sloped surfaces (~2 ft each side). Clean all screens and reinstall them in their original positions. Thoroughly clean all interior glass/partitions and associated frames/sills/sashes/storefront frames/casings/jambs/columns on a schedule agreed by the COR.

Quality: Glass clean, streak-free; adjacent surfaces clean/dry; no residues.

5.8 Task 8 – Periodic / Seasonal / As-Needed Requirements

5.8.1 Entrance Floors and Corridors

During inclement weather, wet mop/wet vacuum/shampoo at frequent intervals to keep free of ice/snow/mud/water and prevent tracking.

Quality: Entrances/corridors clean and free of hazards; walk-off mats clean and as dry as reasonably possible.

5.8.2 Building Entrances

Clean as necessary due to weather, special activities, or conditions causing accumulation; wet vacuum as needed.

5.8.3 Windows (Public Areas)

Clean interior/exterior window surfaces in lobby, cafeteria, mall areas, and executive offices of Rall Building (~5,160 sq ft of glass).

Quality: Glass clean, streak-free; frames free of dust/oils/residue.

5.8.4 Exterior Trash Receptacles

Empty/clean all exterior receptacles campus-wide, including picnic sites and along walks/entrances.

Quality: All receptacles emptied; liners replaced; adjacent items removed; surfaces wiped clean.

5.8.5 Containment Labs

Monitored by the Health and Safety Branch; clean when directed by the Safety Officer via COR.

Janitorial employees will be escorted and instructed. Services mirror those for similar surfaces/finishes elsewhere.

Quality: Floors/surfaces clean; strip/refinish if necessary; damp-mopped/wiped surfaces clean; no dust/debris.

5.8.6 Computer Room Floors (Raised Floor & Underfloor)

Clean raised surface and underfloor by removing/replacing panels to access; remove dust/dirt/spills/spots without disturbing cabling/conduits (primarily vacuuming, dusting, damp wiping). Strip/refinish raised floors as specified. Do not enter unless directed by the COR.

Quality: Floors/surfaces clean; strip/refinish per manufacturer; adjacent surfaces clean; even coats;

high-luster finish after burnish.

5.8.7 Renovated and Vacated Space

Provide complete cleaning: dusting, vacuuming, floor care (strip/refinish or extraction), and high/low cleaning of walls/shelving/countertops/cabinets/furniture/fixtures.

Quality: Surfaces dust-free; carpets vacuumed/spot-free and extracted; hard floors clean/glossy;

adjacent surfaces free of splatter/residue; finished floors even and high-luster after burnish.

5.9 Task 9 – On-Call Requirements

5.9.1 Interstitial (Modules C–F) and Penthouses – Rall Building Interstitial cleaning shall be performed during the first and third years of the contract and shall be initiated by the COR. Services shall include cleaning floor surfaces, dusting horizontal and vertical surfaces, and damp-wiping equipment located within interstitial spaces and penthouse mechanical areas (approximately 315,945 square feet).

All work associated with a call-up shall be completed within a single continuous performance period (e.g., within 4 to 6 weeks of commencement). The contractor shall remove trash and debris and shall sweep and damp mop surfaces as necessary. Backpack vacuums or similar equipment may be used;

however, all proposed cleaning methods shall be submitted to the COR for review and approval prior to implementation.

Quality: Damp-wiped surfaces clean; floors clean; no dust/debris on equipment/surfaces; damp-mopped areas free of spills/spots/streaks; vacuuming removes debris from edges/corners/under equipment. This requirement will be conducted in the first and third years of the contract.

5.9.2 Services for Special Events

Provide cleaning outside normal hours for events (e.g., weekend conferences/meetings) as identified by the COR (restrooms, floors, waste, dusting, etc.), typically after events (sometimes before/both).

Priced on a labor-hour basis per expected need.

Quality: Surfaces/floors clean; dust-free; waste emptied/liners replaced; restrooms clean/bright/odor-free.

5.10 Task 10 – Clinical Research Unit (CRU)

Risk Assessment Overview Environmental services are grouped into five levels based on patient populations and CDC Guidelines for Environmental Infection Control in Health Care Facilities.

Low: No greater risk than the general population.

Medium: Presence of microorganisms posing potential illness risk to immuno-compromised individuals.

High: Presence of microorganisms that may cause illness even in healthy individuals without precautions.

Table 1. Risk Assessment – Levels of Environmental Services for NIEHS CRU

Level Patient Risk

Staff Risk Description Examples

I Low Low External entrances Main entrance, employee entrances, loading dock/delivery entrance

II N/A Low Building support areas & their external entrances

Mechanical rooms and entrances; air handling rooms/entrances; electrical closet/entrance;

LAN/communications room; loading dock/delivery

III Low Low Indoor public areas with limited restrictive access

Public areas, lobby/reception, restrooms, offices

IV N/A High…