NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT.pdf

NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT

NOTICE NUMBER: 75N98026R00094

AGENCY:

National Institutes of Health (NIH) Office of Acquisition and Logistics Management (OALM)

ACTION:

Notice of Intent to Sole Source

POSTING DATE:

June 5, 2026

RESPONSE DUE DATE:

June 11, 2026, at 12:00 PM Eastern Time

1. DESCRIPTION

The National Institutes of Health (NIH), Office of Acquisition and Logistics Management (OALM), intends to negotiate and award a sole-source Firm-Fixed-Price contract to Mobile Communications America (MCA), Lawrenceville, Georgia, for maintenance, repair, programming, software support, technical support, inspections, emergency response services, and related services for the NIH Research Triangle Park (RTP) UHF Communications System.

The anticipated contract shall consist of a one-year base period and four one-year option periods.

The estimated total value of the contract, including all option periods, is approximately $350,000.

2. REQUIREMENT

This requirement supports the National Institute of Environmental Health Sciences (NIEHS) campus located in Research Triangle Park, North Carolina. The contractor shall provide all labor, supervision, materials, equipment, tools, transportation, and technical expertise necessary to maintain and support the Government-owned UHF communications infrastructure.

The requirement includes support for, but is not limited to, the following systems and equipment:

• Motorola ASTRO 25 UHF Trunked Radio System

• Motorola APX Subscriber Radios

• Motorola Emergency Communications Equipment

• Motorola UHF Emergency Call Boxes

• Whelen UHF Mass Notification System

• Associated radio infrastructure, antennas, software, firmware, and related communications components

Required services include:

• Preventive maintenance and inspections

• Emergency repair services

• Technical support and troubleshooting

• Software and firmware maintenance

• Radio programming and configuration management

• Subscriber radio repair services

• Replacement parts and components

• Support for mission-critical communications infrastructure used by facilities operations, security operations, emergency response personnel, and emergency notification systems

3. BASIS FOR THE INTENDED SOLE SOURCE AWARD

Based on market research conducted to date, NIH has identified Mobile Communications America (MCA) as a qualified Motorola Solutions authorized service provider with demonstrated experience supporting Motorola ASTRO 25 communications systems and associated subscriber equipment.

The Government requires a contractor with access to Motorola proprietary software, firmware updates, programming tools, technical support resources, replacement parts, engineering support, and certified technical personnel capable of maintaining the installed communications infrastructure in accordance with manufacturer requirements.

NIH believes MCA possesses the capabilities, technical qualifications, manufacturer authorization, and support resources necessary to satisfy the agency's requirements and maintain continuity of operations for this mission-critical communications system.

4. THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS

This notice is not a solicitation for proposals, quotations, or bids.

However, any responsible source that believes it possesses the capability to satisfy the Government's requirement may submit a capability statement for consideration.

Capability statements shall include, at a minimum:

1. Evidence of current Motorola Solutions authorization to maintain and repair Motorola ASTRO 25 systems and associated subscriber equipment;

2. Evidence of access to Motorola proprietary software, firmware updates, programming tools, replacement parts, and technical support resources necessary to support the installed system;

3. Availability of qualified and certified personnel capable of performing preventive maintenance, emergency repairs, programming services, and software support;

4. Experience supporting Motorola ASTRO 25 systems and APX subscriber equipment of similar size and complexity; and

5. Ability to meet the response times and performance requirements identified in the Government's Performance Work Statement.

Responses received will be reviewed solely for the purpose of determining whether another responsible source exists that can satisfy the Government's requirements.

A determination by the Government not to compete the proposed action based upon responses received is solely within the discretion of the Government.

This notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ). The Government will not reimburse respondents for any costs associated with the preparation or submission of capability statements.

5. NAICS CODE

NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance

Size Standard: $34.0 Million

6. PLACE OF PERFORMANCE

National Institute of Environmental Health Sciences (NIEHS) 111 T.W. Alexander Drive Research Triangle Park, NC 27709

7. INTENDED AWARDEE

Mobile Communications America (MCA) Lawrenceville, Georgia

8. CONTRACTING OFFICE

National Institutes of Health Office of Acquisition and Logistics Management

9. SUBMISSION OF CAPABILITY STATEMENTS

Interested parties shall submit capability statements electronically no later than June 11, 2026, at 12:00 PM Eastern Time.

Capability statements shall be submitted to:

Andrew Gathogo Contracting Officer National Institutes of Health Office of Acquisition and Logistics Management Email: Andrew.Gathogo@nih.gov

Capability statements must clearly demonstrate the offeror's ability to satisfy all technical and performance requirements identified in this notice. Responses received after the stated due date and time may not be considered.

mailto:Andrew.Gathogo@nih.gov