75N98026Q01224 COMBINED-SYNOPSIS SOLICITATION.pdf

COMBINED SYNOPSIS / SOLICITATION

Title: Liquid Nitrogen Biosample Freezer System

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

The solicitation number is 75N98026Q01224. This solicitation is issued as a competitive combined synopsis/solicitation for commercial products or commercial services. The Government intends to award a contract or purchase order resulting from this solicitation using full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold of $350,000.00.

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a Firm-Fixed-Price to the responsible offeror whose proposal represents the best value to the Government.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 March 13, 2026.

The associated NAICS code is 334516, and the small business size standard is 1,000 employees.

This requirement is NOT SET-ASIDE for SMALL BUSINESSES.

Description of Requirement:

A freezer system capable of storing biosamples in the gas phase of liquid nitrogen at temperatures below negative 160 degrees Fahrenheit. The freezer system will replace an existing system that recently lost temperature control functionality. Without a replacement system, sufficient freezer storage space will not be available for biosamples collected from patients participating in clinical studies.

PRODUCT FEATURES/SALIENT CHARACTERISTICS

The following product features/characteristics are required for this requirement:

• The contractor shall provide one MVE HEco 1536P-190AF-BB-TS freezer system with touch screen controller, full auto fill capability, gas bypass system, and battery backup.

Product Features:

-LN2 efficiency

-Fully enclosed wiring and plumbing -Vacuum jacketed transfer hose -Dry sample storage -190°C top box temperature -Lowest liftover height -Two tier folding step -Optional battery backup -Two Year Parts Warranty • Five Year Vacuum Warranty

Specifications:

-Max. Storage Capacity:

-1.2 & 2ml Vials: 36,400 -# of Racks for 100 Cell Boxes: 24 -# of Racks for 25 Cell Boxes: 16 -# of Stages per Rack: 13 -Performance:

-LN2 Capacity: 730 liters -LN2 Capacity under Tray: 115 liters -Static Hold Time (Vapor days): 17 -Static Hold Time (Liquid Full days): 100 -Unit Dimensions:

-Neck Opening: 17.4" / 442mm -Usable Internal Height: 28.8" / 732mm -Inner Diameter: 38.5" / 978mm -Overall Height: 54.7" / 1,389mm -Liftover Height: 37.3" / 947 -Door Width Requirement: 42.0" / 1,067 -Weight Empty: 700 lbs / 318kg -Weight Liquid Full: 2000 lbs / 907kg -Blood Bag Capacities:

-Bag 791 OS/U (25ml): 2,905 -Bag 4R9951 (50ml): 1,488 -Bag 4R9953 (250ml): 812 -Bag 4R9955 (500ml): 608 -Bag DF200 (200ml): 496 -Bag DF700 (700ml): 256

Stainless Steel product warranty:

-Vacuum: 5 years -Defect/Workmanship: 2 years -Controller & Displays: 2 years -All other electrical parts and components: 90 days for vendor-supplied parts with 90-day pass-through warranty.

Delivery Information:

• The contractor shall provide, liftgate delivery, over-threshold delivery, inside delivery, uncrating, set-in place, and debris removal, may incur additional charges unless specifically included in the order.

The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

EVALUATION CRITERIA:

Award will be made to the contractor providing the most advantageous quote to the government, technical factors and cost/price considered.

Technical factors outweigh cost.

A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, with their offer.

FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition.

Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery timeframe after award

• Delivery terms

• F.O.B. point (destination)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by September 25, 2026, at 9:00am EST and must reference solicitation number 75N98026Q01224. Responses may be submitted electronically to danielt@mail.nih.gov.

http://www.sam.gov/