Notice of Intent - Oral Surgeon Services.pdf

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT)

SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT

PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute of Health (NIH), Office of Acquisitions and Logistics Management (OALM), Office of the Director (OD) on behalf of the National Institutes of Dental and Craniofacial Research (NIDCR) intends to negotiate and award a purchase order without providing for full and open competition to MedStar Washington Hospital Center (WHC), 110 Irving St., NW, Washington, DC for a part-time Oral Surgeon/Residency Trainer services.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 622110, General Medical & Surgical Hospitals, Small Business Size, $47 Million.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2026-01 effective date 03-13-2026.

This acquisition is conducted under the procedures as prescribed in FAR subpart 13— Simplified Acquisition Procedures at an amount not exceeding the SAT.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold.

Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6—Competition Requirements.

DESCRIPTION OF REQUIREMENT

Background The National Institutes of Health (NIH) is the nation’s medical research agency—making important discoveries that improve health and save lives. The National Institute of Dental and Craniofacial Research (NIDCR) improves dental, oral, and craniofacial health through research, research training, and the dissemination of health information.

The Dental Clinical Resource Core (DCRC) conducts clinical research, provides training in clinical research through the Clinical Research Fellowship and provides an oral medicine and dental consultation service for the unique Clinical Center patient population. It is the goal of the DCRC to benefit both oral and systemic health. The DCRC has a continuing requirement for a part-time Oral Surgeon/Residency Trainer.

Purpose and Objectives The purpose of this acquisition is to procure a part-time Oral Surgeon and Residency Trainer to facilitate delivery of treatment and consultative services in the Dental Clinic as well as providing training to the Dental Clinic's Oral Surgery Residents. With these services, it is expected that study subjects will be provided with surgical care, there will be appropriate management of subjects during their involvement in the research protocols, and residents will receive surgical training and management of medically complex patients in a research setting.

Period of Performance Base Period: 12 Months

Project Description Scope of Work

Contractor Requirements:

• The Contractor shall ensure that the Oral Surgeon possesses a valid active US dental license, Acute Life Support Certificate, and medical malpractice to cover the Oral Surgeon. The contractor should have malpractice coverage rates of $1,000,000 per occurrence and $3,000,000 aggregate.

• The Contractor shall ensure that the Oral Surgeon will be credentialed at the NIH Clinical Center.

• The Contractor shall give prompt notification when an Oral Surgeon can no longer perform at the Dental Clinic. Prompt notification means as soon as the Contractor learns of the Oral Surgeon’s inability.

• The Contractor shall grant the Oral Surgeon time to work in the NIDCR Dental Clinic for at least one and one-half days per week in consultation with the Clinical Director and the Chief of Consults.

• The Contractor shall provide a replacement Oral Surgeon if the assigned Oral Surgeon is unable to fulfill their clinical duties.

• If the contractor cannot provide an Oral Surgeon to come to the

Dental Clinic and provide services, the contractor will treat patients at their own clinic or hospital at no additional costs to the NIDCR.

• The Oral Surgeon shall possess knowledge of systemic biology, complex oral lesions, and oral manifestations of systemic conditions.

The Oral Surgeon should have experience with unique populations, such as, primary immunodeficiencies, blood dyscrasias, syndromic and genetic conditions, infectious diseases, and cancer therapy.

Contractor Tasks: The Contractor shall perform the below tasks for 624 hours over the course of the year.

• Clinical Tasks o The Contractor shall perform both routine and complicated oral surgery procedures, including but not limited to oral biopsies, exodontias (tooth extractions), surgical extractions, dental hip biopsies, implants, and oral consultations. The Oral Surgeon should be competent in provision of accompanying IV sedation.

o Provide on-call back up for oral surgery related consults and procedures for patients of the NIH.

• Residency Training Tasks o Train 3 or more rotating Oral Surgery Residents in Outpatient and Inpatient oral surgery care, including but not limited to routine and complicated oral surgery procedures, oral biopsies, exodontias (tooth extractions), surgical extractions, dental hip biopsies, implants, and oral consultations.

o Participate in the weekly NIDCR Clinical Case Conferences for training purposes.

Contractor professional and certification requirements:

• The Oral Surgeon must possess a Doctor of Dental Surgery (DDS) or

Doctor of Medicine (MD) from a Commission of Dental Accreditation (CODA) or equivalent entity. Foreign trained surgeons must possess an equivalent degree.

• The Oral Surgeon must demonstrate completion of oral & maxillofacial surgery training from an accredited surgical program.

• The Oral Surgeon must demonstrate good standing in all current facilities.

Board certification in oral & maxillofacial surgery is desired.

• The Oral Surgeon must maintain Continuing Medical Education/Continuing Education (CME/CE) requirements.

• The Oral Surgeon must possess knowledge of systemic biology, complex oral lesions, and oral manifestations of systemic conditions. The Oral Surgeon should have experience with unique patient populations, such as, primary immunodeficiencies, blood dyscrasias, syndromic and genetic conditions, infectious diseases, and cancer therapy.

• The Oral Surgeon must demonstrate experience in rare and undiagnosed diseases with oral manifestations. The Oral Surgeon must demonstrate current experience in hospital-based oral surgery.

• Academic, scholarly, and educational activities are required, including but not limited to academic faculty positions and publications.

• The Oral Surgeon must demonstrate excellence in mentoring and resident training.

Government Requirements:

The Dental Clinic and the Office of the Clinical Director shall provide administrative and clinical support to the Oral Surgeon.

• Administrative Support o The Office of the Clinical Director (OCD) will prepare the credentialing package for the Oral Surgeon to work at the NIH Clinical Center (CC). The Oral Surgeon must possess all required professional qualifications and credentials. Credentialing through the NIH Clinical Center Credentialing Office is mandatory for all individuals providing clinical services at the NIH Clinical Center and applies regardless of the contractor's existing credentials, privileges, or qualifications.

The OCD will provide the Oral Surgeon with access to the NIH Campus, a workstation, a telephone, and access to necessary NIH systems to perform duties at the NIH.

• Clinical Support o The Dental Clinic Staff will provide the Oral Surgeon with technical support staff to perform procedures and necessary space and supplies in the dental clinic.

Evaluation of the Contractor The NIDCR Clinical Director will evaluate the performance of the Contractor. The NIDCR Clinical Director may request reports and performance evaluations from the Contractor to assess the overall clinical performance of the Oral Surgeon for credentialing and quality assurance purposes.

Location of Services National Institutes of Health, NIDCR 10 Center Drive, Building 10 Bethesda, MD 20892

Other Important Considerations None

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION

(INCLUDING BRAND-NAME) DETERMINATION

Washington Hospital Center is uniquely positioned to provide uninterrupted oral surgery and residency training services due to its ability to furnish an Oral Surgeon with established experience treating NIH Clinical Center patients, supporting clinical research protocols, and training Oral Surgery Residents in a research-based environment. Transitioning to another contractor would require substantial time for recruitment, onboarding, credentialing, and familiarization with NIH Clinical Center procedures and research protocols, creating an unacceptable risk of disruption to patient care, clinical research support, and resident training activities.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Unique Entity Identifier (UEI), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

http://www.sam.gov/

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses must be received by 06/30/2026 at 10:00am EDT. Responses must be submitted via email to James Hawkins james.hawkins3@nih.gov and Tara Knox tara.knox@nih.gov.

All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.