12R-Combined_Synopsis_Solicitation_-_Non-Competitive_75N98026Q00385.docx

Combined Synopsis / Solicitation - Non-Competitive– Notice of Intent to Sole Source

1. SOLICITATION NUMBER: 75N98026Q00385

2. TITLE: Full Service and Maintenance of Zeiss LSM 7 Series confocal microscopes

3. RESPONSE DATE: May 28, 2026, at 4:00 pm EST.

4. PRIMARY POINT OF CONTACT:

Francisca Wagstaff Program Specialist wagstaff@nih.gov

Brian Lind Contract Specialist Brian.lind@nih.gov

I. INTRODUCTION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00301 and the solicitation is issued as a Notice of Intent (NOI) of a non-competitive (notice of intent) combined synopsis solicitation to award a contract or purchase order without providing for full or open competition (including brand-name).

This acquisition is conducted under the authority of the FAR Part 12.603— Streamlined solicitation for commercial products or commercial services and is not expected to exceed the simplified acquisition threshold, and the authority of 41 U.S.C. 1901 and the statutory authority of FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH) , Office of the Director (OD), Office of Acquisitions (OA), intends to negotiate and award a firm fixed price purchase order without providing for full and open competition (Including brand-name) to Precision Optics, LLC,PO Box 2098,Chapel Hill, NC 27515-2098 for a 12-month Full Service and Maintenance of Zeiss LSM 7 Series confocal microscopes.

This requirement is a follow-on effort to previously completed work performed by the same vendor. Continuation with the same source is necessary to maintain methodological consistency across longitudinal datasets, ensure reproducibility of prior analyses, and avoid duplication of cost and schedule delays associated with revalidation of analytical pipelines.

II. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE and SET ASIDE STATUS NAICS code 811210 - Electronic and Precision Equipment Repair and Maintenance with a business size standard classification of $34 M. This acquisition is NOT set aside for small businesses.

III. REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2024-07 dated 08-29-2024.

IV. STATUTORY AUTHORITY

V. DESCRIPTION OF REQUIREMENT:

A. PURPOSE AND OBJECTIVES:

The purpose of this acquisition is to provide a service agreement for qualified parts and service personnel who are factory trained to perform comprehensive repair service and maintenance as required by the Fluorescence Microscopy and Imaging Center at the NIEHS, Research Triangle Park, North Carolina. Complete mechanical, electrical, and software repair service, shall be provided by the contractor for Government-owned Zeiss LSM780 confocal microscopes for one year. The serial number for the Zeiss LSM780 is 2504000555.

B. PERIOD OF PERFORMANCE:

OA anticipates a firm fixed price purchase order. This requirement shall consist of a 12-month base period. Period of performance will be June 1, 2026, through May 31, 2027.

C. PROJECT REQUIREMENTS:

The Contractor shall be responsible for preventative maintenance and on-demand repair services for parts and software. The service may only be completed by an authorized Original Equipment Manufacturer (OEM) service provider. Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

SPECIFIC REQUIREMENTS:

The contractor shall furnish all necessary services, parts, labor, software upgrades, travel, and qualified technical personnel who are factory trained to work on Zeiss fluorescence microscopes. Complete mechanical, electrical, and software preventative maintenance response, including necessary repair service, shall be provided by the contractor at the manufacturer's highest priority level of service for Government-owned confocal microscopes. A factory certified service engineer should reside within 30 minutes of NIEHS and shall attempt repairs within 1 business day of being notified. The contractor shall also provide a minimum of one (1) preventive maintenance visit per year, repair service (as needed), and software updates at no costs for all listed Government-owned confocal microscopes consistent with standards of workmanship materials prevailing in the trade. The contractor shall furnish all necessary tools and test equipment to pursue the fulfillment of work performed under the Statement of Work. Preventive Maintenance (PM): Scheduled checks and services (including, but not limited to, adjustments, cleaning, calibration, inspection and equipment servicing) of installed equipment at intervals recommended by the manufacturer or standards within the industry to ensure proper and efficient operation with minimum breakdowns, deterioration, or other deficiencies.

VI. CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted. Specifically, Precision Optics Inc. is the only vendor in the marketplace that can provide the services required by NIHHLS. The equipment is proprietary to its manufacturer, Precision Optics, LLC. and this company is the sole provider of maintenance for this equipment.

In accordance with FAR part 10, extensive market research was conducted to reach this determination. Additionally, contacts with knowledgeable individuals both in industry and Government, as well as reviews of available product literature, revealed no other sources. Finally, a review of the GSA Advantage, Dynamic Small Business Search, and previous government acquisitions returned no results that meet all of the requirements. Therefore, only Precision Optics, LLC can meet the needs of this requirement.

The intended source is:

Precision Optics, LLC PO Box 2098 Chapel Hill, NC 27515-2098

VII. CLOSING STATEMENT

THIS SYNOPSIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. However, interested parties may identify their interest and capability to respond to this notice.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response.

Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Unique Entity ID (UEI) number, the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All responses must be received by the closing date and time of this announcement and must reference the solicitation number, 75N98026Q00385. Responses must be submitted electronically to Francisca Wagstaff, Program Specialist at wagstaff@nih.gov, or Brian Lind, Contract Specialist at brian.lind@nih.gov by May 28, 2026 at 4:00 p.m. Eastern Standard Time (EST).