Attachment 1_SOW for Lodging_Revised.pdf

STATEMENT OF WORK (SOW)

1.0 TITLE

Transplant Post-Discharge Lodging for Research Participants

2.0 BACKGROUND

The mission of The NCI Center for Cancer Research is to improve the lives of cancer patients by solving important, challenging and neglected problems in cancer research and patient care. The CCR is home to an extraordinary group of scientists and clinicians exploring the cutting-edge of cancer and HIV/AIDS research. Our scientists work on a wide spectrum of biological and biomedical problems ranging from visualizing and understanding the structure of individual genes and proteins, developing novel methods for drug discovery, to inventing biomedical devices and technology and creating innovative ways to treat patients in the NIH Clinical Center. The NIH Clinical Center (CC) is America’s Clinical Research Hospital and the world’s largest hospital dedicated totally to clinical research. Through clinical research, promising discoveries in the laboratory are translated into better health and health care for all. The NIH CC is a unique facility in that all patients are on a research protocol, and many patients travel here from across the country and world requiring a unique set of needs to support their participation on a research protocol.

Specifically, CCR conducts many clinical trials that require bone marrow transplant. In order to participate in these research studies, participants are required to travel with a guardian or caregiver to provide support during the critical follow up period post-transplant and after being discharged from the CC. Part of the consent process is an agreement that these patients must stay in the local area for up to 100 days on average, post-transplant. Many patients with chronic or acute illnesses have depleted their financial resources and the cost of travel and lodging causes them additional stress. Through the partnership with the Friends of Patients at the NIH, long-term lodging solutions are made available to patients with the most acute financial need in order to meet these requirements. Providing patients with a positive experience through lodging accommodations is an important contributor to a patient’s overall well-being and healing. Because these patients play a critical role in the NIH mission, lodging costs may be subsidized by the NCI.

2.1 OBJECTIVE

The primary objective of this project is to provide lodging for NCI patients and/or caregivers/guardians when reservations are made by authorized CCR/NCI personnel via the Friends of Patients at the NIH. This non-profit organization works closely with the NIH to lease several apartments near the NIH Clinical Center offering a fixed room rate that is at or below the Government per diem rate for lodging at zip code 20892. These locations are located within a one mile radius of the NIH CC’s location of 10 Center Drive, Bethesda, MD 20892, which is imperative for patients ability to come back and forth multiple times a day/week for follow up care and urgent needs.

3.0 SCOPE

The scope of this project is to acquire apartment/lodging accommodations for NCI/CCR patients and their caregivers/guardians at a fixed room rate, at or below the Government per diem lodging rate for zip code 20892 at www.gsa.gov.

Only medically stable patients who would normally be discharged to their home will be considered for these lodging accommodations. NCI/CCR authorized representatives from the Office of the Clinical Director are the review and approval body for patient applications via the CC Social Work Department to utilize these accommodations based on financial need and discharge requirements per the clinical trial they are participating in. The location must be within a mile of the NIH Medical center and fall within the NIH shuttle route so that patients have access to transportation to and from the medical center at 30-minute intervals.

4.0 CONTRACT REQUIREMENTS

4.1 Lodging Requirements

4.1.1 The daily rate shall be at or below the Government General services agreement (www.gsa.gov) per diem lodging rate per night for zip code 20892.

The NIH CC is a Federal Institution, and, therefore, is exempt from paying federal, state and sales taxes. Occupancy, local, or city fees may apply but no other fees or surcharges shall be authorized, such as credit card, phone, cable, room service, movies, and internet services.

4.1.2 Vendor provides guaranteed rates throughout the year; e.g. rates shall not fluctuate seasonally or when special events are being held.

4.1.3 The fully furnished room shall include contractor provided utilities including heat, air conditioning, electricity, water and sewer, local telephone service (no deposit required) and basic television cable service.

4.2 Room reservations

4.2.1 The reservation process must ensure that only authorized Government official can make reservations as delineated in the contract. NCI will not be held responsible to charges incurred by any individuals not indicated as authorized representatives of the NIH/NCI.

4.2.2 The full name of the NIH CC or NCI representative who authorized the reservation must be documented and included on the invoice submitted to NCI for payment.

4.3 Fire Safety

4.3.1 Buildings in which space is offered shall be compliant in accordance with latest editions of the NFPA 101, Life Safety Code and American with Disabilities Act (ADA).

4.3.2 As required by code, smoke detectors/alarms shall be installed in each room, office, storage area, kitchen, hallways, and other common areas.

5.0 TYPE OF ORDER

This is a firm fixed price purchase order.

6.0 PERIOD OF PERFORMANCE

The period of performance shall be from 4/1/2026- 3/31/2027.

7.0 PLACE OF PERFORMANCE

Apartment locations as confirmed by the vendor, within close proximity of the NIH Clinical Center.

8.0 REPORT(S)/DELIVERABLES

8.1 Vendor shall provide a MONTHLY report by the 15th day of each month entailing the previous months activities to include:

Date Day of Week # Nights Protocol Amount Billed

a) Date and day of week;

b) Number of nights;

c) Protocol

d) Total Billed amount; and

e) Year-to-date totals for the contract year

8.2 The report shall be created in Microsoft office Excel and Shall be sent via E-mail to the NCI

POC and POC Alternate assigned to this project.

DELIVERABLE DELIVERABLE DESCRIPTION / FORMAT

REQUIREMENTS DUE DATE

#1 (Task 8.1)

Monthly Report entailing the previous months activities.

15th day of each Month