75N98025R00011 Statement of Work - NIH IIJA Gloves.pdf

STATEMENT OF WORK

Personal Protective Equipment

Infrastructure Investment and Jobs Act Compliant Gloves Delivery Contract

1.0 BACKGROUND

On November 15, 2021, the President signed The Infrastructure Investment and Jobs Act (IIJA) (Pub. L. 117-58). In addition to authorizing funds for federal-aid highways, highway safety programs, and transit programs, under Section, Subtitle C of the IIJA, the “Make PPE in America”, the Department of Homeland Security (DHS), Health and Human Services (HHS) and the US Department of Veteran Affairs (VA) are required to purchase all personal protective Equipment (PPE) from American suppliers (manufacturers and distributors) with 100 percent American-made components.

HHS, DHS, and VA are required, under IIJA, to invest in a long-term strategy to meet the needs of its workforce, through the domestic production of PPE–items critical to the US national response to a public health crisis, and sustainment of a strong and robust PPE supply chain. As part of this long-term strategy, IIJA, Section 70953 (a)(3)(b) “Requirement of Long-Term Contracts for Domestically Manufactured Personal Protective Equipment” requires that all PPE Contracts be issued for a duration of at least two years, plus all option periods necessary, to encourage investment in the production of PPE, such that 100% of the PPE, including the materials and components thereof, are grown, reprocessed, reused, or produced in the United States.

The National Institutes of Health (NIH), as a component organization/sub-agency of HHS (or “The Department”) has an ongoing operational need for an array of medical grade and surgical gloves to sustain mission critical activities for health and longevity mission critical research.

The Department does not currently have an existing agency-wide IDIQ for PPE and requires one to meet multiple policy mandates as well as its own operational mission requirements. The HHS workforce is one of the largest Government consumers of gloves in its mission work for scientific research, patient care, and operational continuity.

2.0 SCOPE

The purpose of the contract is to ensure a 100% domestically sourced, American manufactured product (gloves), including 100% of all components of IIJA Compliant medical grade and surgical grade gloves to NIH and all HHS agency customers. See Attachment 1 for comprehensive specifications.

2.1 Contract Type

The NIH is seeking Firm Fixed Pricing for Products under a multiple award IDIQ scenario through open market solicitation that shall include capable small businesses that meet the threshold requirements of IIJA. The Government will seek volume discounts and agency prioritization for PPE, in a cost-effective approach that supports PPE inventory management, budget development and forecasting for NIH (and Departmental) PPE consumption.

2.3 Other Direct Costs

None are included under this firm fixed price commercial product delivery contract. All labor, travel and delivery costs are the responsibility of the contractor.

3.0 General Requirements

To ensure and sustain an NIH mission-ready supply chain, the requirements below must be met.

1. Only 100% domestically sourced, American manufactured product (gloves), including 100% of all components of IIJA Compliant medical grade and surgical grade gloves will be accepted

2. Products must comply with technical specifications defined in Attachment 1 (IIJA Compliant Gloves Specifications, Certification Levels, and Attributes)

3. The Contractor shall ensure continuity and ready availability (no lapse in delivery and order fulfillment support to NIH) to sustain delivery to the Government within two weeks of Task Order placement.

4. When a Contractor’s product has changed, as a result of new technology, or if the product is no longer available, (e.g., discontinued production), the Contractor shall propose a replacement product of equal or greater capabilities/value. The proposed alternative must be approved by the Government COR and Contracting Officer (CO) prior to production and/or delivery and incorporated into the contract as a contract modification.

5. The Contractor shall be allowed to replace the product(s) on the Contract twice per year.

The new technology shall be approved by the Government COR and CO. Under no circumstances shall NIH incur additional costs for product upgrades, unless the cost variance is approved by the Government COR and Government CO and incorporated via formal contract modification. Upon approval of a product upgrade, the Contractor shall retain resources necessary to address all Task Order requirements for the legacy product(s). If resources are not available to address all requirements for the legacy product(s), the legacy product(s) shall be replaced with the Contractor’s new product to meet the requirements of the existing Order, at no additional cost to the Government.

The Contractor shall have:

• Capability for nationwide delivery (validated through previous commercial or Government contracts)

• Ability to deliver to the NIH Supply Center up to twice weekly on designated days and to designated docks.

• Surge capability to meet the disaster relief or increased customer demands, (i.e., force majeure events, evolving customer needs, etc.)

4.0 SHIPPING, PACKAGING, MARKING, AND INSPECTION ACCEPTANCE

GUIDANCE

Please see Attachment 2 of this SOW for guidance on packing, shipping, marking, inspection acceptance, and delivery guidance. Delivery times and locations are also provided in the attachment. .

5.0 PERIOD OF PERFORMANCE

The contract shall be established for Base Period (24-months) plus two 12-month Option Periods , as follows:

Base Period : 01 August 2025 – 31 July 2027 Option Period 1: 01 August 2027 – 31 July 2028 Option Period 2: 01 August 2028 – 31 July 2029

6.0 POST AWARD INFORMATION

6.1 Quality Control

The contractor shall develop and maintain an effective quality control program to ensure finished products are in accordance with this SOW and are 100% sourced and manufactured in the USA (compliant with IIJA). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective products. The contractor’s quality control program ensures the work complies with the requirement of the contract.

6.2 Facility Access to NIH

Commercial vehicle deliveries must undergo security screening at the Commercial Vehicle Inspection Facility (CVIF), located on Rockville Pike between North Drive and Wilson Drive.

The facility is open 24 hours a day, 7 days a week (inbound traffic only).

Contractors with frequent official business at NIH can be issued special temporary IDs. You must provide an original letter on company letter head or a memo from your NIH Project Officer justifying your need for a temporary ID. The letter/memo must contain your full name and date of birth and must be presented in person with a valid photo ID at the NIH Guard Office Operations Branch, part of the NIH Police, located in building 31/B4BE09. Phone: 301-435- 5095.

6.3 Supply Chain Risk Management

The U.S. Government reserves the right to conduct physical site visits pre- and post-award.

Potential critical partners submitting proposals to NIH will be required to provide a copy of their supply chain security plan within their proposal in response to NIH solicitations. Additionally, the U.S. Government reserves the right to request supplier and sub-tier supplier information pre- and post-award. Offerors are required to submit Supply Chain Risk Management Form.

7.0 REPORTS AND DELIVERABLES

7.1 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the COR will apprise the contractor of the Government’s views of the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

7.2 In addition to 100% order fulfillment to the Government customer, through vendor managed inventory, the contractor shall provide to the Government COR and CO the following:

a. MONTHLY NLT the 5th of each Month, Contractor must provide a Report online items (sizes, colors, specifications) by agency customer, to include the order #, customer name, dollar value, quantity ordered, agency, customer delivery address and phone number for the previous 30 days.

b. QUARTERLY (NLT January 15, April 15, July 15 and October 15th of each year during the PoP) Contractor shall provide a written summary report for all orders by types, sizes, dollar value, specifications, quantities, agency and customer to COR.

c. ANNUALLY (NLT October 29 during each active PoP), Contractor shall provide a written summary report for all orders by types, sizes, dollar value, specifications, quantities, agency, and customer to COR.

d. Supplier Managed Inventory.

e. If applicable, please provide updates on new technology, new sub-tier suppliers, and/or organization changes that may impact the Government.

7.3 Contractor Furnished Items and Responsibilities

The Contractor shall furnish all supplies, materials, equipment, and services required to perform work under this SOW.

Schedule of Deliverables

Deliverable Frequency # of Copies Medium/Format Submit To Quality Control Plan (QCP)

Submit with proposal package on or before Solicitation Close Date

1 Original MS Word or MS Excel Spreadsheet

CONTRA

CTING

OFFICER

Monthly Report (Supplier Managed Inventory and Order fulfillment by Agency, dollar value, quantity, customer, and glove type)

NLT the 5th of each Month

1 Original and 1 Copy

MS Word or MS Excel Spreadsheet

COR with copy to

NIH

Supply Chief

QUARTERLY Report (Supplier Managed Inventory and Order Fulfillment by Agency, dollar value, quantity, customer, and glove type).

If applicable, please provide updates on new technology, new sub-tier suppliers, and/or organization changes that may impact the Government.

NLT January 15, April 15, July 15 and October 15th of each year during the PoP

1 Original and 1 Copy

MS Word or MS Excel Spreadsheet

COR with copy to

NIH

Supply Chief

ANNUAL Report (Supplier Managed Inventory and Order

NLT October 29 during each active PoP

1 Original 2 Copies

MS Word or MS Excel Spreadsheet

COR with copy to CO and

Fulfillment by Agency, dollar value, quantity, customer, and glove type).

If applicable, please provide updates on new technology, new sub-tier suppliers, and/or organization changes that may impact the Government.

NIH

Supply Chief

7.4 Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of delivery required. These thresholds are critical to mission success.

Performance Objective Performance Threshold Method of Surveillance

1. Accurate Timely Delivery of gloves for order fulfillment 100 percent accuracy for 100 percent completion of customer order

100 percent Inspection by COR

2. Deliverable reports 100 percent on time submission

100 percent Inspection by COR

3. Corrective Deliverables 100 percent within 3 business days

100 percent Inspection by COR when completed

4. Response Time for Emergency COR request (i.e. After Normal Working Hours and Weekends)

95 percent Within 24 Hours of Notification by COR

100 percent Inspection by COR

8.0 CONTRACTING OFFICER REPRESENTATIVE (COR)

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. An appointment letter issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

9.0 CONTRACT ADMINISTRATION ITEMS

9.1 Payment and Invoicing – See Attachment 3 Invoicing Instructions

9.1.1 COR Action

The COR, or Government Representative, will provide a written response VIA E-MAIL within two business days of discovery for any non-compliant product or invoice.

9.1.2 Corrective Action (CA)

CA is any action required to restore deliverables, components, or replacement end products to meet acceptance by the Government under the terms and conditions of this Contract. CA shall be completed within 3 business days of notification of non-acceptance by the Government.

9.1.3 Sales Tax Exemption

The Contractor is hereby advised that the United States Government and Agencies are exempt from State and Local Government Tax by virtue of Article 6 of the United States Constitution.

No exemption certificate is required.

STATEMENT OF WORK