75N97023Q00096_-_Questions_and_Answers_0002.docx

75N97023Q00096 Literature Orders for the National Library of Medicine Questions and Answers

Q1. Please confirm if only prices or availability are needed.

A1. Offerors must respond with Publisher list pricing, the offeror’s price including any applicable discounts, any shipping costs, and product availability

Q2. Also let us know where or how we have to present the bid documentation.

A2. All offers must be emailed in the offerors chosen format to LaDonna.Stewart@nih.gov by the closing date and time for receipt of offers. Please also see Question and Answer #5 for additional detail to be contained in each offerors quote.

Q3. Can an extension be granted?

A3. The due date and time for receipt of offers is extended to 11:00 am Tuesday, September 26, 2023. No additional extensions will be granted.

Q4. It appears that attachments labeled 5 looks to be duplicative of the other files. So that going through all the files labeled orders 1-4 would be all the individual titles that you ‘re looking for, right?

A4. That is correct. The Attachments identified as Order 5 duplicate lists contained in Orders 1-4. Offerors should not duplicate lists or books in their response.

Q5. What format should the quote be supplied in? Excel?

A5. Offers may respond in whatever format they choose. All responses should include the ISBN, Book Title, Publisher List Price, Offerors discounted price, Shipping costs, and product availability. Additionally, each offer should include: Offerors Company name and Business Point of Contact information (name, phone, and email), Unique Entity ID (UEI), Tax identification number (TIN) if applicable, Business size (i.e. Small Business, Small Disadvantaged Business, Other than Small Business, etc).

Q6. Under the Specifications of applicable to all Literature Orders, number 8. asks for shipping dates/times. Does NLM want expedited shipping?

A6. The NLM does not expect expedited shipping. Shipping for all orders is expected to be FOB Destination. Exact or Estimated Shipping costs should be included in the offerors quote.

Q7. The three NEU lists seem to be duplicated between Order 2 and Order 5. Was this intended? Should we provide identical quotes for both or just one or the other?

A7. Some lists were inadvertently consolidated and duplicated under Order 5. Offerors should not respond to order 5 in their response.

Q8. U.S. Dollar prices can only be estimates as the actual Dollar price invoiced depends on the currency exchange at time of invoicing.

A8. Offerors should note if pricing is based on an exchange rate and the Government will consider this in its pricing evaluation.

Q9 Are you also looking for totals to be submitted on Sol_75N97023Q00096.pdf? Or will the title-by-title proposed Excel format quote suffice?

A9. Offerors may submit a quote in any chosen format. See also A5 for additional details required for each quote.

Q10. Offerors must include a completed copy of the provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. The document is not included in the sam.gov posting. Is this the correct form here? https://www.acquisition.gov/far/52.212-3 A10. Offerors who have completed their Annual Representations and Certifications online at SAM.gov need only reply to the specific areas noted in FAR 52.212-3 which can be found at 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services. | Acquisition.GOV Q11. What about all the other material collected by us for NLM. Can it be included in our quote or are we restricted to these Order attachments?

A11. This requirement is only for the lists of books contained in the attachments.

Q12. Are the order attachment lists available in Excel format?

A12. The attachments contained in orders 1-4 have been converted to excel format in Amendment 0001 posted to SAM.gov on 9/21/2023.

Q13. Who can submit an offer?

A13. All offerors who are able to submit a quote to be evaluated by the agency are welcome. Offerors submitting price quotes over $10,000 must be registered in SAM.Gov at the time of submission of their offer. Offerors submitting quotes under $10,000 must be able to accept Visa purchase card or be able to submit an invoice for payment processing through 3rd party payment system such as PayPal.