REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N95C26Q00005

JADDUA JOHNSTON

+10

000-000000

05/21/2026

06/05/2026 1630 ED

Multiple

The purpose of this Competitive Combined

Synopsis / Solicitation is to acquire

OEM-authorized preventive maintenance, corrective repair services, software support, replacement parts, and technical support services for the Sony

SH800SFP Cell Sorter located at the

National Center for Advancing

Translational Science (NCATS)

Period of Performance: 06/15/2026 to

06/14/2027

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the

Continued...

1 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

HTTPS://ACQUISITION.GOV/FAR

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award Management

Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government Entity

Code Maintenance (Aug 2020);

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.212-5 Contract Terms and Conditions

Required to Implement Statutes or Executive

Orders/Commercial Products and Commercial

Services (Jan 2025)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

Award enclosure:

Quote

Statement of Work

IPP Invoicing and Payment Provisions

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

order. It must also state that payment is to be made using a three-way match.

You are reminded that only the contracting officer of record can make any changes to this award any changes made at the direction of the program without an executed modification and null and void and are done at the contractor's own risk.

COMBINED SYNOPSIS / SOLICITATION (COMPETITIVE)

Title: Service and Maintenance of Sony SH800SFP Cell Sorter

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N95C26Q00005. This solicitation is issued as a competitive combined synopsis/solicitation for commercial products or commercial services. The Government intends to award a contract or purchase order resulting from this solicitation using full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold.

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a firm-fixed-price purchase order to the responsible offeror whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective March 13, 2026.

(iv) The associated NAICS code is 811210– Electronic and Precision Equipment Repair and Maintenance, and the small business size standard is $34 million.

This requirement is set aside for small business concerns.

(v) Description of Requirement:

The National Center for Advancing Translational Sciences (NCATS), Early Translation Branch (ETB), owns one (1) Sony SH800SFP Cell Sorter (S/N 0314053) To ensure reliable operation, maintain factory specifications, and protect system integrity, the instrument requires scheduled preventive maintenance and corrective service by an OEM-authorized service provider. Due to the proprietary nature of the hardware, software, firmware, and microfluidic sorting chips, service must be performed by Sony Biotechnology or an authorized service partner. NCATS seeks a 12-month maintenance and service agreement, with option years.

Minimum Requirements:

The Contractor shall provide OEM-authorized service and maintenance for the Sony SH800SFP Cell Sorter, including:

1. Preventive Maintenance (PM):

o One (1) on-site preventive maintenance visit per 12-month period o PM shall include inspection, calibration, alignment, lubrication, and replacement of parts as necessary o All PM shall be performed in accordance with OEM specifications and service manuals

2. Repairs and Parts Replacement:

o Provide all replacement parts (new or good-as-new exchange) required to maintain the instrument within OEM specifications o Use only OEM-certified parts and components

3. Technical Support and Response Time:

o Unlimited telephone, email, and remote diagnostic support at no additional cost o If remote support is insufficient, provide OEM-certified on-site service within 72 hours of dispatch

4. OEM Certification:

o All services shall be performed by OEM-certified, factory-trained service engineers

5. Shipping and Logistics:

o Contractor shall cover all shipping and handling costs for replacement parts and components

6. Software Support:

o Provide software revisions released during the contract period, provided no hardware upgrades are required o Provide unlimited support for Sony proprietary software

Demonstrated experience supporting longitudinal clinical research studies using consistent sequencing platforms is preferred. The results of these analyses are critical to supporting patient diagnosis, treatment decisions, and ongoing clinical research protocols.

(vi) Delivery Location:

Services shall be performed at the contractor’s facility.

NIH/NCATS

9800 Medical Center Drive Rockville, MD 20850

(vii) [Reserved, if needed]

(viii) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition.

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) The Government intends to award a firm-fixed-price purchase order resulting from this combined synopsis/solicitation to the responsible vendor whose quotation:

• Technical Capability (Most Important)

- Ability to provide OEM-authorized service and maintenance for the Sony SH800SFP Cell Sorter -Access to Sony proprietary firmware, software updates, diagnostics, and replacement parts o Qualifications of OEM-certified, factory-trained service engineers -Ability to meet required response times for preventive maintenance and corrective repairs -Ability to provide preventive maintenance, calibration, alignment, and performance verification in accordance with OEM specifications

- Capability to support Sony proprietary microfluidic sorting chip systems and optical/laser components

• Past Performance -Relevant experience servicing Sony SH800 or SH800SFP instruments -Demonstrated experience supporting similar biomedical or research laboratory environments -Quality of prior service performance, including responsiveness and reliability

• Price -Total evaluated price for base and option periods -Completeness and reasonableness of pricing, including labor, travel, parts, and software support

Technical capability and past performance, when combined, are significantly more important than price.

(c) A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

(x) Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, with their offer.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition.

(xiii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xv) Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery timeframe after award

• Delivery terms

• F.O.B. point (destination or origin)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by 6/5/2026 @ 12:00 PM EDT and must reference solicitation number 75N95C26Q00005. Responses may be submitted electronically to jaddua.johnston@nih.gov.

mailto:jaddua.johnston@nih.gov

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SOW) for SERVICES

GENERAL INFORMATION

Title of Project:

Service and Maintenance of Sony SH800SFP Cell Sorter

Statement of Need and Purpose:

The National Center for Advancing Translational Sciences (NCATS), Early Translation Branch (ETB), owns one (1) Sony SH800SFP Cell Sorter (S/N 0314053) To ensure reliable operation, maintain factory specifications, and protect system integrity, the instrument requires scheduled preventive maintenance and corrective service by an OEM-authorized service provider. Due to the proprietary nature of the hardware, software, firmware, and microfluidic sorting chips, service must be performed by Sony Biotechnology or an authorized service partner. NCATS seeks a 12-month maintenance and service agreement, with option years.

Background Information and Objective:

The Sony SH800SFP is a microfluidics-based fluorescence-activated cell sorter (FACS) used to analyze and sort cell populations based on fluorescence characteristics. It is the only instrument at NCATS capable of depositing sorted cells directly into multi-well plates (6- to 384-well) and is therefore a mission-critical shared resource supporting multiple programs within the Division of Preclinical Innovation (DPI).

Given the instrument’s complexity, including high-powered lasers and microfluidic systems, annual preventive maintenance and rapid access to OEM-certified repair services are essential to ensure uptime, performance, and user safety.

Period of Performance:

• Base Year: Begins upon award (12 months)

• Option Year 1: One (1) additional 12-month period

• Option Year 2: One (1) additional 12-month period

SCOPE OF WORK

General Requirements:

The Contractor shall provide all labor, personnel, materials, parts, tools, equipment, travel, and facilities necessary to perform the services described herein, independent of Government supervision.

Specific Requirements:

The Contractor shall provide OEM-authorized service and maintenance for the Sony SH800SFP Cell Sorter, including:

1. Preventive Maintenance (PM):

o One (1) on-site preventive maintenance visit per 12-month period o PM shall include inspection, calibration, alignment, lubrication, and replacement of parts as necessary o All PM shall be performed in accordance with OEM specifications and service manuals

2. Repairs and Parts Replacement:

o Provide all replacement parts (new or good-as-new exchange) required to maintain the instrument within OEM specifications o Use only OEM-certified parts and components

3. Technical Support and Response Time:

o Unlimited telephone, email, and remote diagnostic support at no additional cost o If remote support is insufficient, provide OEM-certified on-site service within 72 hours of dispatch

4. OEM Certification:

o All services shall be performed by OEM-certified, factory-trained service engineers

5. Shipping and Logistics:

o Contractor shall cover all shipping and handling costs for replacement parts and components

6. Software Support:

o Provide software revisions released during the contract period, provided no hardware upgrades are required o Provide unlimited support for Sony proprietary software

LEVEL OF EFFORT:

The Contractor shall use best efforts to provide all services covered under the maintenance and service agreement.

GOVERNMENT RESPONSIBILITIES

The Government shall provide reasonable access to the instrument for preventive maintenance, repairs, and support services.

DELIVERY OR DELIVERABLES

• Preventive maintenance and repair services as required

• Service Report following each visit, documenting work performed and certifying the instrument is in fully functioning condition

REPORTING REQUIREMENTS

Reports shall be emailed to Marc Ferrer at marc.ferrer@nih.gov

OTHER CONSIDERATIONS

Travel:

Included at no additional cost to the Government Key Personnel:

Not Applicable

Information System Security Plan:

Not Applicable

Data Rights:

Not Applicable

Section 508—Electronic and Information Technology Standards:

N/A

Publications and Publicity:

Not Applicable

Confidentiality of Information:

All the data will be confidential

Title