nhlbi_d&i_industry_day_notice.pdf

National Heart, Lung, and Blood Institute Industry Day for

Diversity and Inclusion Services

NHLBI Diversity and Inclusion Services Industry Day – February 25, 2019

TITLE OF EVENT: National Heart, Lung, and Blood Institute (NHLBI) Industry Day for Diversity and Inclusion (D&I) Services

AUDIENCE: Industry Representatives / Prospective Vendors that have a proven track record in developing creative and innovative solutions to transform organizational cultures/mindsets and in assessing/measuring success of D&I specific programs executed within biomedical/scientific research organizations, hospitals or medical research-based communities/institutions.

WHEN: Monday, February 25, 2019

WHERE: Neuroscience Center Building, 6001 Executive Blvd., Rockville, Maryland 20892;

Conference Rooms C & D, located on the first floor of the building.

TIME: Informational Presentation to include time for questions from the audience:

9:00 A.M. – 10:00 A.M.

Meet and Greet (one-on-one) Sessions with interested vendors: 10:15 A.M. – 1:30 P.M.

*Please see specific details provided in subsequent section below.

Purpose of Event This is a Special Notice issued to announce that the National Heart, Lung, and Blood Institute (NHLBI) of the National Institutes of Health (NIH) will be hosting an Industry Day event for their Diversity and Inclusion (D&I) Program, in accordance with the specifications set forth above.

The Industry Day event is intended to provide background and general information on the current environment/landscape of NHLBI’s D&I Program and to promote a dialogue between the NHLBI program staff and organizations within the industry on D&I tactics and strategies, as well as to promote innovation and best practices in the upcoming acquisition of NHLBI’s D&I Services program. The information obtained from this event will be used for market research purposes to give NHLBI the opportunity to engage with industry representatives / vendors to determine overall interest.

THIS IS NOT A SOLICITATION. NO OFFERS WILL BE ACCEPTED AS PART OF

THIS INDUSTRY DAY EVENT.

Attendance is limited to a maximum of two (2) representatives from each organization.

No reimbursement will be made for any costs associated with the attendance of this Industry Day event.

Note: Pre-registration is not required to attend this Industry Day event.

Format of Industry Day Event The Industry Day event will begin with a formal informational presentation by NHLBI leadership from 9:00 a.m. – 10:00 a.m. The informational presentation will be followed by pre-scheduled one-on-one “Meet and Greet” sessions with organizations which express interest, in writing, to participate in a 15-minute question and answer session with NHLBI program staff.

Please refer to specific details provided in the section below.

One-on-One “Meet and Greet” Sessions At the conclusion of the informational presentation, prospective industry representatives/organizations will have an opportunity to participate in an informal one-on-one “Meet and Greet” session with NHLBI program and acquisition staff. These sessions will be strictly limited to 15 minutes each. The “Meet and Greet” sessions are offered by request only and will be limited to a maximum of eight (8) sessions on February 25, 2019. The first scheduled “Meet and Greet” session will begin promptly at 10:15 a.m. and conclude at 10:30 a.m., with the eighth and final session of the day to begin at 1:15 p.m. and conclude at 1:30 p.m.

Requests for a one-on-one “Meet and Greet” session will be on a first come, first served basis and is restricted to a maximum of two (2) representatives from each organization. Interested organizations must submit their request for a one-on-one “Meet and Greet” session to the attention of Ms. Melanie Peel at the following e-mail address: melanie.peel@nih.gov. Your request should include your intent to participate, name and address, number of attendees (maximum of 2), names of attendees, point of contact name, phone, and e-mail address. In addition, please include “NHLBI D&I Industry Day – Request for Meet and Greet” in the e-mail subject line of your request.

The first eight (8) representatives/organizations that submit a request for a one-on-one “Meet and Greet” will receive an e-mail confirmation, to include the scheduled 15-minute time slot and a list of not more than five (5) questions to address at the session. This e-mail notification will be provided not later than Friday, February 15, 2019. Please note that representatives/organizations are not required to prepare, and time will not permit, formal presentations of any kind. This is an opportunity to learn from organizations in the D&I industry about their approach and strategies and how they can invoke creativity, innovation, and uniqueness to enhance NHLBI’s D&I program.

For those organizations that do not make the cut-off for the eight (8) time slots on February 25, 2019, additional time slots will be made available on subsequently scheduled dates to be determined. An amendment to this notice will be issued with the designated dates and time slots to choose from.

Additional Information There is ample parking at the Neuroscience Center Building. You may park in any space that is not designated as “Reserved” in front of the building, on either side, and in the rear of the building. It is paid parking, and the cost is $8 per day (prorated on an hourly basis).

Please note that the Neuroscience Center Building is a secure building and upon entering, each attendee must report to the Security Officer’s desk in the lobby and present a photo ID. Each attendee will receive a laminated badge and will be directed to the designated conference room.

In addition, please note that we are asking all attendees to be seated by 8:55 a.m., so that the meeting can start promptly at 9:00 a.m. EST.

For those unable to attend the Industry Day event in person, a Webex has been set up, and the details are provided below.

JOIN WEBEX MEETING

https://nih.webex.com/nih/j.php?MTID=m119a811871cd79798efb8f41867a1cd6 Meeting number (access code): 626 644 402 Meeting password: February25

JOIN FROM A VIDEO SYSTEM OR APPLICATION

Dial sip:626644402@nih.webex.com You can also dial 173.243.2.68 and enter your meeting number.

JOIN BY PHONE

1-650-479-3208 Call-in toll number (US/Canada) Tap here to call (mobile phones only, hosts not supported): tel:%2B1-650-479-3208,,*01*626644402%23%23*01*

Global call-in numbers:

https://nih.webex.com/nih/globalcallin.php?serviceType=MC&ED=758375237&tollFree=0

Can't join the meeting?

https://collaborationhelp.cisco.com/article/WBX000029055

IMPORTANT NOTICE: Please note that this Webex service allows audio and other information sent during the session to be recorded, which may be discoverable in a legal matter.

By joining this session, you automatically consent to such recordings. If you do not consent to being recorded, discuss your concerns with the host or do not join the session.

Disclaimer This announcement is not a contract, Request for Proposal, a promise to contract, or a commitment of any kind on the part of the Government. The NHLBI will not assume liability for any costs incurred by attendee(s) or for travel expenses or marketing efforts; therefore, attendee(s) costs in response to this Industry Day Notice are not considered an allowable direct charge to the Government.

Points of Contact:

Contracting Office Point of Contact:

Melissa K. Ramos, Contracting Officer melissa.ramos@nih.gov

One-on-One “Meet and Greet” Session Request Point of Contact:

Ms. Melanie Peel, Executive Assistant melanie.peel@nih.gov

[END OF SPECIAL NOTICE]