Attachment_1_-_SOW.pdf

Attachment 1 – Statement of Work Solicitation No. 75N92018Q0065

NHLBI/Cystic Fibrosis Foundation Workshop: Advancing Gene Editing Technologies for the Treatment of Cystic Fibrosis Lung Disease

March 5-6, 2018

Statement of Work Assumptions:

• This will be a Time and Materials task award.

• 1.5 day workshop to be held on March 5-6, 2018, at Rockledge II, Room 9112-9116 o Day 1, March 5: The meeting will begin at 8:30 AM (eastern) and adjourn at 5:00 PM.

o Day 2, March 6: The meeting will begin at 8:30 AM (eastern) and adjourn at 3:00 PM.

• Up to 15 participants will require reimbursement:

o Up to 12 U.S. Central/East coast participants will be reimbursed for coach class, long distance airfare, ground transportation, up to two (2) nights’ lodging, and per diem.

o Up to 3 U.S. West coast participants will be reimbursed for coach class, long distance airfare, ground transportation, up to two (2) nights’ lodging, and per diem.

• There will be no honorarium.

The Division of Lung Diseases will:

• Secure Rockledge II, 6701 Rockledge Drive, Bethesda, MD, Conference Room 9112-9116.

• Obtain a letter of intent, preferably at the Bethesda Marriott Suites, for up to 32 sleeping rooms.

• Send letters of invitation to the sponsored participants.

• Send logistical information to the additional 17 self-pay participants.

• Develop and maintain roster with sponsored participants’ contact information and provide it to the contractor and COR.

• Prepare and distribute meeting materials (agendas, roster, copies of slide sets, etc.).

• Provide NIH Events Management with details about room set and required AV equipment.

• Coordinate onsite activities, including, but not limited to onsite registration and serving as liaison with Events Management staff.

Contractor shall:

• Draft two sets of logistics and reimbursement information. All drafts of the logistics and reimbursement communications must be sent to the NHLBI Division contact(s) for review.

• Send approved logistics to all travelers and copy Program staff.

• Establish a hotel master account for 15 travelers who will be paid via the BPA.

• Procure a second sleeping room block for up to 17 additional individuals, preferably at Bethesda

Marriott Suites. All reservations will be made by the individuals, who will be responsible for their own expenses.

• Establish a master account with a travel agency so the 15 reimbursable long distance travelers incur no out-of-pocket expense.

o For domestic participants from Central/East Coast who purchase their own coach class tickets, they will be reimbursed up to $650.

o For domestic participants from West Coast who purchase his/her own coach class ticket, they will be reimbursed up to $750.

• Reimburse up to 12 East/Central U.S. participants for long distance coach class airfare (up to $650 if they book their own ticket), ground transportation, per diem and up to (2) nights’ lodging

Attachment 1 – Statement of Work Solicitation No. 75N92018Q0065

• Reimburse up to 3 West Coast participants for long distance coach class airfare (up to $750 if they book their own ticket), ground transportation, per diem and up to two (2) nights’ lodging.

• Arrange 3 one-way shuttles that can accommodate up to 35 passengers.

o On 1st and 2nd day, pick up participants from designated hotel and bring them to meeting location (6701 Rockledge Drive, Bethesda, MD) on morning of Day 1 and morning of Day 2.

o On 1st day pick up participants after the meeting from meeting location (6701 Rockledge Drive) and bring to hotel.

o These shuttles are to be dedicated to the workshop participants only; hotel-provided shuttle not acceptable.

• Prepare name badges (pin-on) and tent cards for 35 participants using roster to be provided by Division of Lung Diseases.

• Provide to NHLBI Division contact person(s) biweekly travel status updates (summary table listing flight date, time, and airport departure/return information for each traveler), and itineraries as travel is booked.

• Include NHLBI Division contact person as cc: on all communications with travelers.