75H71526R00002.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Nashville TN 37214 711 Stewarts Ferry Pike Nashville Area Office

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X

X

238210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR139

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/03/2026 1700 ET

01/14/2026

ANDREW RHOADES

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H71526R00002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 17 IHS1521556OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

CHARLES CITY VA 23030-2302

2401 ROXBURY ROAD

MID-ATLANTIC TRIBAL HEALTH CENTER

15. DELIVER TO

Nashville TN 37214 711 Stewarts Ferry Pike

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Nashville Area Office

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

WiFi Network for Mid-Atlantic Tribal Health Center.

Delivery: 03/31/2026

1 Purchase and Installation of Wi-Fi Network CIT

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(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

ANDREW A. RHOADES

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

2 Purchase and Installation of Wi-Fi Network CIT

3 Purchase and Installation of Wi-Fi Network PIT

4 Purchase and Installation of Wi-Fi Network RIT

5 Purchase and Installation of Wi-Fi Network NIN

6 Purchase and Installation of Wi-Fi Network UMIT

7 Purchase and Installation of Wi-Fi Network CITED

Attachment 1 - IHS IEE Form

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

17 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H71526R00002

Attachment 2 - MATHC 1st Floor Plan

Attachment 3 - MATHC 2nd Floor Plan

Attachment 4 - WD 2015-4313

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

A. The Indian Health Service’s mission is to raise the physical, mental, and spiritual health of the Native American population that lives in the geographic area. The mission is implemented by developing Direct Care Services and administering the Purchased/Referred Care (PRC) program. This acquisition will assist the Mid-Atlantic Tribal Health Center (MATHC), who is moving to direct care services by establishing a comprehensive health care clinics for seven newly federally recognized tribes. This contracting action is for the purchase and installation of a WiFi Network for the Mid-Atlantic Tribal Health Center.

B. Statement of Objectives:

1) The purpose of this contract is that a vendor that shall provide the new facility with the installation of a turnkey WiFi network, which includes a switch, firewall and access points that must be compliant with Indian Health Service (IHS) and the Department of Health and Human Services (DHHS) requirements. Installation will require Cisco switch (equivalent must be approved by NAS DIRM). The WiFi network will be for internal use only, no guest services will be permitted. The network will not carry formally classified material, but will process Personally Identifiable Information/Personal Health Information (PII/PHI) and must ensure protection against unauthorized access. WiFi network must meet IHS, DHHS, and NIST guidance that is listed in the scope of work.

C. Scope of Work:

The Mid-Atlantic Tribal Health Center requires the purchase and installation of a turnkey WiFi network, which includes a switch, firewall and access points that must be compliant with Indian Health Service (IHS) and the Department of Health and Human Services (DHHS) requirements

Requirements are:

Reference Documents:

1) IHS DIS SOP-09-36 - Wireless Network Security Standards

2) IHS CIO Memo, dtd 8/24/2004, Subject: Wireless Local Area Network Technical Specifications

Federal Information Processing Standards Publication (FIPS PUB 1401, 140-2, 140-3 Security Requirements for Cryptographic Modules

3) WLAN products must comply with current IEEE 802.11 standards.

4) Periodic WLAN scanning must be conducted on at least a quarterly basis by designated personnel, such as the local ISSO, to identify and remove any unauthorized wireless access points. Scanning will be conducted over the WLAN's entire coverage area. Scanning does not need to occur in WLAN coverage areas employing a wireless intrusion detection system.

5) Several free scanning tools are available for WLAN scanning. Appendix B contains information about some of the many available wireless scanning tools.

6) Data in transit from authorized users on a WLAN to authorized users on a wired LAN must be filtered through an appropriate filtering device (e.g, a firewall).

7) WLAN traffic destined for the wired LAN must implement the principle of least privilege requirements (e.g., specific IP addresses, protocols, ports, and hosts) to reduce the risk of unauthorized access.

8) Areas who use WLANs must maintain an inventory of all access points (APs) and assign static IP addresses to the APs. APs should be contained within enclosures or in physically secure locations to reduce the risk of unauthorized physical access or tampering.

9) Include AP for parking lot in the event we need to provide triage outdoors.

10) If Simple Network Management Protocol (SNMP) v3 is turned on for management purposes, change SNMP community strings from their manufacturer default to unique and difficult-to-guess strings.

11) WLANs that are not configured for open/public access must implement IEEE 802.IX access control to prevent access from unauthorized WLAN devices. This includes providing authentication, using at a minimum, a Federal Information Processing Standards (FIPS) 140-validated and "Wi-Fi Protected Access 2" (WPA2)-certified extensible authentication protocol to verify authorized WLAN devices and/or users.

12) Encryption for data that traverses a WLAN must use Advanced Encryption Standard (AES) algorithms that are validated under the National Institute of Standards and Technology (NIST) Cryptographic Module Validation Progral112 as meeting requirements of FIPS 140-2, at a minimum Overall Level 1.

13) At a minimum, WLAN products must be Wi-Fi Alliance, WPA2-certified.

14) WLAN traffic must be logically segmented from wired network traffic, either physically or by use of a Virtual Local Area Network (VLAN).

15) MAC-based authentication must be used, allowing only registered MAC addresses to have access to the AP. It is possible to spoof MAC addresses, but MAC-based authentication provides another layer to the security of an otherwise insecure data transfer medium.

16) Extended Service Set Identification/Service Set Identification (ESSID/SSID) broadcasting must be disabled

17) Default ESSID/SSIDs vendor settings must be changed to unique names. The ESSID/SSID can be accessed from within wireless products' web-based or Windows-based configuration utilities.

Common examples of predefined ESSID/SSIDs are simple names like "wireless," "netgear," "link.sys," or "default." An ESSID/SSID can be changed at any time, as long as the change is also made on all wireless clients.

The following are best practices:

i. Do not use information such as name, address, organization, or other types of personal information as part of the ESSID/SSID.

ii. Do not use any of your Windows or Internet website passwords.

iii. Do not tempt would-be intruders by using tantalizing network names like

"HEALTHCARE-BOX" or "TOP-SECRET."

iv. Do pick an ESSID/SSID that contains both letters and numbers.

v. Do choose a name as long or nearly as long as the maximum length allowed. Do consider changing your ESSID/SSID every few months.

vi. Do follow IHS password requirements.

18) The switch listed below is the IHS recommended appliance.

19) Pre-Work: Site survey to determine best location and network appliances to provide adequate coverage for WiFi implementation. Survey should also determine if additional electrical wiring needs to be installed near each WiFi Access Point, or if devices can be service by Power over Ethernet Switches. If electrical wiring is required, contractor will provide list of locations requiring power to COR who will coordinate for electrical power installation.

20) Equipment: All Access Points are to be compliant with FIPS 140-1, 140-2 and 140-3 manufactured by Cisco or equivalent. Equivalent would need to be reviewed and approved by IHS Nashville Area Office DIRM.

21) Installation: IHS requires WiFi devices to be on a separate Virtual Local Area Network (VLAN) from day to-day traffic. Each site will have a VLAN designated for WiFi prior to start of project, and that information will be provided to contractor during kickoff briefing.

22) The Government shall not be required to pay or withhold any tax in respect of or out of the income of Contractor. Contractor and Indian Health Service, Nashville Area Office, Mid-Atlantic Tribal Health Center, agree and acknowledge that the IHS, NAO are not providing and shall have no obligation to provide health, life, worker’s compensation, or disability insurance, pension benefits, vacation, or sick leave pay, training or any other personal benefit of any kind as request is for a contracted service.

23) Contractor understands that the government does not pay any IRS requirements (taxes), insurance or any other benefits for the contractor under this contract. This is in accordance with (FAR 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (Apr 2003) and FAR 52.229-4

FEDERAL, STATE, AND LOCAL TAXES (NON-COMPETITIVE CONTRACT [APR 2003]).

Clauses may be assessed electronically at https://www.acquisition.gov/far/index.html

D. Standards/Delivery Terms:

http://www.acquisition.gov/far/index.html

1) The installation period proposed in this contracting action will be 45 days from the date of award and until installation is completed.

E. Acceptance Criteria:

1) The contractor must meet or exceed all requirements included in the statement of work.

F. Specific Requirements/Tasks:

1) Install a turnkey WiFi network, compliant with Indian Health Service (IHS) and Department of Health and Human Services (DHHS) requirements. This WiFi network will be for internal use only, no guest services will be permitted. The network will not carry formally classified material, but will process Personally Identifiable Information / Personal Health Information (PH/PHI) and must ensure protection against unauthorized access. WiFi network must meet IHS, DHHS, and NIST guidance.

2) In order to keep with IHS mission by raising the raising the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level, Mid-Atlantic Tribal Health Center employees would need to be able to keep productive away from our desk, by utilizing WiFi for the building. The Mid-Atlantic Tribal Health Center clinic is approximately 25,000 square feet.

3) MATHC has iPads and Surfaces that need to be updated using a WiFi network, as well as laptops that need to be used around the building and connected without a wire.

4) The contractor will comply with the following listed regulations:

i. Privacy Act, 5 U.S.C. 552a - Office of Privacy and Civil Liberties | Privacy Act of 1974

ii. Health Insurance Portability and Accountability Act (HIPAA) - eCFR :: 45 CFR Part 164

-- Security and Privacy

iii. CFR 42 Part 2 - eCFR :: 42 CFR Part 2 -- Confidentiality of Substance Use Disorder

Patient Records

5) Indemnification and Governing Law

i. Indemnification, Liability, Statute of Limitations: Any provisions in the Terms of Service (TOS) related to indemnification and filing deadlines are hereby waived, and shall not apply except to the extent expressly authorized by law. Liability for any breach of the TOS as modified by this amendment, or any claim arising from the TOS as modified by this amendment, shall be determined under the Federal Tort Claims Act, or other governing federal authority. Federal statute of limitations provisions shall apply to any breach or claim.

ii. Governing law: Any arbitration, mediation or similar dispute resolution provision in the TOS is hereby deleted. The TOS and this amendment shall be governed by and interpreted and enforced in accordance with the laws of the United States of America without reference to conflict of laws. To the extent permitted by federal law, the laws of the State of Virginia will apply in the absence of applicable federal law.

6) Section 508 and Accessibility

i. This product must conform to the Revised Section 508 ( https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines ) and WCAG 2.0 Level AA standards as outlined below.

ii. Solicitations for supplies and services shall require the submission of a Section 508 Product Assessment Template. The template can be found at https://www.itic.org/policy/accessibility/vpat

iii. All Information and Communication Technology (ICT) deliverables under this contract (e.g., websites, applications, electronic documents, and multimedia) must comply with the Revised Section 508 Standards (36 CFR Part 1194) and the Web Content https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.itic.org/policy/accessibility/vpat

Accessibility Guidelines (WCAG) 2.1 Level AA standards. The Contractor shall ensure accessibility of all ICT deliverables and provide conformance documentation in the form of a Voluntary Product Accessibility Template (VPAT®) / Accessibility Conformance Report (ACR), or by completing the HHS Section 508 Accessibility Checklists. Although the Revised Section 508 standards reference WCAG 2.0 Level AA, HHS requires vendors to meet the updated WCAG 2.1 Level AA criteria. The current VPAT 2.5 template includes fields for reporting conformance to WCAG 2.1 and shall be used to document accessibility. The Contractor shall remediate any identified accessibility issues at no additional cost. The Contracting Officer will include the applicable Health and Human Services Acquisition Regulation (HHSAR) clauses 352.239-73 and 352.239-74 in the solicitation and resulting contract.

G. Warranty and Support Requirements:

1) Contractor shall warranty that all provided material/equipment are non-refurbished, free from defects, workmanship will remain operational for a period of five years from date of final acceptance of the facility. If a system failure occurs to this scope and cannot be corrected within 4-hours the contractor shall be responsible to provide new components to ensure the system is operational within 20-hours after 4-hours trouble shooting time.

i. Notice to contractors:

1. All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract.

Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

H. Meetings:

1) For all meetings, the contractor shall be responsible for providing meeting materials, and administrative and facilitation support. Meetings will be conducted at either the Mid-Atlantic Tribal Health Center location at 2401 Roxbury Rd. Charles City, VA 23030 or through an alternative method of communication (such as a teleconferencing), as approved by the Contracting Officer.

i. Initial Contact

ii. The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of delivery and/or maintenance. The POC will be empowered to make daily decisions to ensure the contract implementation and day to day maintenance meet the terms and conditions of this contract.

iii. Intermittent Project Status Reviews

iv. At the sole discretion of the Government, intermittent project status reviews may be conducted on an informal basis (by telephone or teleconference) or in person at 2401 Roxbury Rd. Charles City, VA 23030 upon 3 days advance notice as approved by the Contracting Officer or COR.

I. Line items:

1) Base Year – Delivery and installation of system within 45 days from notice to proceed

2) Option Year One – Maintenance and Support

3) Option Year Two – Maintenance and Support

4) Option Year Three – Maintenance and Support

5) Option Year Four – Maintenance and Support

J. Period of Performance:

1) Date of Award forward one calendar year with four optional years of maintenance and support

K. Place of Performance:

1) Mid-Atlantic Tribal Health Center 2401 Roxbury Road Charles City, VA 23030-2302

L. How to respond to this solicitation event:

1) Provide your written statement of work to include how you will address and comply with the parameters given above. Response should be limited to between three and five pages.

2) Identify your company point of contact with contact information

3) Provide pricing for the equipment and installation line item and the four maintenance/support option years of service.

i. Equipment listing must be complete for verification of compliance on parts proposed.

M. Contracting – General:

1) NAICS:

i. 238210 – Electrical Contractors and Other Wiring Installation Contractors

2) PSC:

i. DG01 – Network Support Services

3) Type of Contract:

i. The government is awarding a firm fixed-price contract for installation and annual maintenance services

4) Wage Determination (WD):

i. WD 2015-4313

5) Delivery (Installation) Hours:

i. 8:00 am – 4:30 pm ET / M-F (Closed on weekends and Federal Holidays)

6) List of Attachments:

i. IHS IEE Representation Form

ii. Floor Plans

1. First Floor Plan

2. Second Floor Plan

iii. Wage Determination (place of performance)

7) Type of Contract:

i. A Firm Fixed-Price blanket purchase agreement

8) Evaluation Basis:

i. Trade Off

9) Evaluation Factors:

i.

10) Site Visit:

i. Wednesday January 28, 2026 from 10:00 AM – 12:00 PM ET.

11) Insurance:

i. Minimum of $500,000.00 per person, per occurrence, and property damage respectively

CLAUSES INCORPORATED BY FULL TEXT:

Federal Acquisition Regulation (FAR):

52.212-2 Evaluation—Commercial Products and Commercial Services (JUN 2025).

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Price

2. Past Performance

3. Technical Conformance

4. Design

5. Proposal Factors

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.252-2 Clauses Incorporated by Reference (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

Health and Human Services Acquisition Regulation (HHSAR):

352.239-73 Electronic Information and Technology Accessibility Notice (DEC 2015)

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards.

(c) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-74, Electronic and Information Technology Accessibility.

https://urldefense.us/v3/__http:/www.hhs.gov/web/508__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKsUatGjY$ https://urldefense.us/v3/__http:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKgEMg0EV$ https://urldefense.us/v3/__http:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKgEMg0EV$

In order to facilitate the Government’s determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and document—in detail—whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS website http://www.hhs.gov/web/508.

In order to facilitate the Government’s determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

Standards

The included standards that must be met for this contract are taken from the following two resources. Compliance with these standards is mandatory for Federal agencies subject to Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).

• Section 508 Standards and Guidelines: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines

• Web Content Accessibility Guidelines (WCAG) 2.0: https://www.w3.org/TR/WCAG20/

Support Documentation Accessibility

• E602.1 General - Documentation that supports the use of ICT shall conform to 602.

• E602.2 Accessibility and Compatibility Features - Documentation shall list and explain how to use the accessibility and compatibility features required by Chapters 4 and 5. Documentation shall include accessibility features that are built-in and accessibility features that provide compatibility with assistive technology.

• E602.3 Electronic Support Documentation - Documentation in electronic format, including Web-based self-service support, shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1).

• E602.4 Alternate Formats for Non-Electronic Support Documentation - Where support documentation is only provided in non-electronic formats, alternate formats usable by individuals with disabilities shall be provided upon request.

• E602.3 Electronic Support Documentation - Documentation in electronic format, including Web-based self-service support, shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1).

• E602.4 Alternate Formats for Non-Electronic Support Documentation - Where support documentation is only provided in non-electronic formats, alternate formats usable by individuals with disabilities shall be provided upon request.

https://urldefense.us/v3/__http:/www.hhs.gov/web/508__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKsUatGjY$ https://urldefense.us/v3/__https:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKlZQJrpi$ https://urldefense.us/v3/__https:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKlZQJrpi$ https://urldefense.us/v3/__https:/www.w3.org/TR/WCAG20/__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKsgsX4Xp$

• E603.1 General - ICT support services including, but not limited to, help desks, call centers, training services, and automated self-service technical support, shall conform to 603.

• E603.2 Information on Accessibility and Compatibility Features - ICT support services shall include information on the accessibility and compatibility features required by 602.2.

• E603.3 Accommodation of Communication Needs - Support services shall be provided directly to the user or through a referral to a point of contact. Such ICT support services shall accommodate the communication needs of individuals with disabilities.

• WCAG – All WCAG 2.0 A & AA Success Criteria

EXCEPTION:

o Non-Web documents shall not be required to conform to the following four WCAG 2.0 Success Criteria: 2.4.1 Bypass Blocks, 2.4.5 Multiple Ways, 3.2.3 Consistent Navigation, and 3.2.4 Consistent Identification.

o E205.4.1 Word Substitution when Applying WCAG to Non-Web Documents. For non-Web documents, wherever the term "Web page" or "page" appears in WCAG 2.0 Level A and AA Success Criteria and Conformance Requirements, the term "document" shall be substituted for the terms "Web page" and "page". In addition, in Success Criterion in 1.4.2, the phrase "in a document" shall be substituted for the phrase "on a Web page".

• Appendix A – Section 508 of the Rehabilitation Act: Application and Scoping Requirements o E208 Support Documentation and Services

• Appendix C – Functional Performance Criteria and Technical Requirements o 302 - Functional Performance Criteria o 602 – Support Documentation o 603 – Support Services

Functional Performance Criteria

• 301.1 Scope - The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

• 302.1 Without Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

• 302.2 With Limited Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

• 302.3 Without Perception of Color - Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

• 302.4 Without Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

• 302.5 With Limited Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

• 302.6 Without Speech - Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

• 302.7 With Limited Manipulation - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

• 302.8 With Limited Reach and Strength - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

• 302.9 With Limited Language, Cognitive, and Learning Abilities - ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

352.239-74 Electronic and Information Technology Accessibility (DEC 2015)

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards.

(c) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-74, Electronic and Information Technology Accessibility.

In order to facilitate the Government’s determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and document—in detail—whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS website http://www.hhs.gov/web/508.

In order to facilitate the Government’s determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

Standards

The included standards that must be met for this contract are taken from the following two resources. Compliance with these standards is mandatory for Federal agencies subject to Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).

https://urldefense.us/v3/__http:/www.hhs.gov/web/508__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKsUatGjY$ https://urldefense.us/v3/__http:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKgEMg0EV$ https://urldefense.us/v3/__http:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKgEMg0EV$ https://urldefense.us/v3/__http:/www.hhs.gov/web/508__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKsUatGjY$

• Section 508 Standards and Guidelines: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines

• Web Content Accessibility Guidelines (WCAG) 2.0: https://www.w3.org/TR/WCAG20/

Support Documentation Accessibility

• E602.1 General - Documentation that supports the use of ICT shall conform to 602.

• E602.2 Accessibility and Compatibility Features - Documentation shall list and explain how to use the accessibility and compatibility features required by Chapters 4 and 5. Documentation shall include accessibility features that are built-in and accessibility features that provide compatibility with assistive technology.

• E602.3 Electronic Support Documentation - Documentation in electronic format, including Web-based self-service support, shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1).

• E602.4 Alternate Formats for Non-Electronic Support Documentation - Where support documentation is only provided in non-electronic formats, alternate formats usable by individuals with disabilities shall be provided upon request.

• E602.3 Electronic Support Documentation - Documentation in electronic format, including Web-based self-service support, shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1).

• E602.4 Alternate Formats for Non-Electronic Support Documentation - Where support documentation is only provided in non-electronic formats, alternate formats usable by individuals with disabilities shall be provided upon request.

• E603.1 General - ICT support services including, but not limited to, help desks, call centers, training services, and automated self-service technical support, shall conform to 603.

• E603.2 Information on Accessibility and Compatibility Features - ICT support services shall include information on the accessibility and compatibility features required by 602.2.

• E603.3 Accommodation of Communication Needs - Support services shall be provided directly to the user or through a referral to a point of contact. Such ICT support services shall accommodate the communication needs of individuals with disabilities.

• WCAG – All WCAG 2.0 A & AA Success Criteria

EXCEPTION:

o Non-Web documents shall not be required to conform to the following four WCAG 2.0 Success Criteria: 2.4.1 Bypass Blocks, 2.4.5 Multiple Ways, 3.2.3 Consistent Navigation, and 3.2.4 Consistent Identification.

o E205.4.1 Word Substitution when Applying WCAG to Non-Web Documents. For non-Web documents, wherever the term "Web page" or "page" appears in WCAG 2.0 Level A and AA Success Criteria and Conformance Requirements, the term "document" shall be substituted for the terms "Web page" and "page". In addition, in Success Criterion in 1.4.2, the phrase "in a document" shall be substituted for the phrase "on a Web page".

• Appendix A – Section 508 of the Rehabilitation Act: Application and Scoping Requirements o E208 Support Documentation and Services

• Appendix C – Functional Performance Criteria and Technical Requirements o 302 - Functional Performance Criteria https://urldefense.us/v3/__https:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKlZQJrpi$ https://urldefense.us/v3/__https:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKlZQJrpi$ https://urldefense.us/v3/__https:/www.w3.org/TR/WCAG20/__;!!Og_tST9LxTiQE1I!vxMRn6rSkmc3HfrLxcpu4TzPu-GyqTUxX8SaURenyUl9A3TLjSk50IuMbbBIG0laUzwpUvD8AAOdM84W41ZVCGVxKsgsX4Xp$ o 602 – Support Documentation o 603 – Support Services

Functional Performance Criteria

• 301.1 Scope - The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

• 302.1 Without Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

• 302.2 With Limited Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

• 302.3 Without Perception of Color - Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

• 302.4 Without Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

• 302.5 With Limited Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

• 302.6 Without Speech - Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

• 302.7 With Limited Manipulation - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

• 302.8 With Limited Reach and Strength - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

• 302.9 With Limited Language, Cognitive, and Learning Abilities - ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

INVOICE SUBMISSION:

The Contractor shall submit invoices once per month, quarterly, semi-annually, or annually.

HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

Electronic Submission of Payment Requests

(a) Definitions. As used in this clause - Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause) http://www.ipp.gov/

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) - All Invoice submissions for goods and or services delivered to facilitate payments must be made electronically through the U.S.

Department of Treasury's Invoice Processing Platform System (IPP).

- Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts.

The IPP website address is: https://www.ipp.gov.

- The Department of Treasury will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts. - Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

- The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

- If your company is already registered to use IPP, you will not be required to re-register. - If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

Additional IHS Invoice Requirements:

i. The contractor shall submit invoices under this contract once per month or as specified in the payment schedule. For indefinite delivery vehicles, separate invoices must be submitted for each order.

ii. Invoices must break-out price/cost by contract line-item number (CLIN) as specified in the pricing section of the contract.

iii. Invoices must include the Unique Entity Identifier Number (UEI) of the Contractor.

iv. Invoices that include time and materials or labor hours CLINS must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

v. Invoices that include cost-reimbursement CLINs must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred. - Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

- Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects) - show rate, base and total amount; - Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant; - Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed; - Subcontractors (if applicable) -include, for each subcontractor, the same data as required for the prime Contractor; - Other Direct Costs -include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage;

and - Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

PAYMENT BY ELECTRONIC FUNDS TRANSFER

Pursuant to FAR 52.232-33, Payment by Electronic Funds Transfer –Central Contractor Registration, payments under this contract shall be made by electronic funds transfer. The Contractor shall register in the System for Award Management (www.SAM.gov).

CLAUSES INCORPORATED BY REFERENCE:

52.204-7 System for Award Management NOV 2024 52.204-13 System for Award Management Maintenance OCT 2018 http://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov mailto:IPPCustomerSupport@fiscal.treasury.gov http://www.sam.gov/

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services NOV 2023 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial NOV 2023 Services…