75H71526R00002 - Amendment 0002.pdf

(x)

75H71526R00002 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Nashville TN 37214 711 Stewarts Ferry Pike Nashville Area Office

01/14/20260002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/14/2026

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

WiFi Network for Mid-Atlantic Tribal Health Center.

***Amendment 1 - Site Visit reschedule due to inclement weather event. New date and time will be Monday, February 2, 2026 from 10:00 AM - 12:00 PM ET. Last day for questions will be February 3, 2026. Responses due February 9, 2026 at 1700 ET.***

***Amendment 2 - Questions submitted and a four day extension on proposal due date***

LIST OF CHANGES:

Bids due date : 09-FEB-26 changed to 13-FEB-26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ANDREW A. RHOADES

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

75H71526R00002 - Q&A for MATHC Wifi

Does the 3–5 page requirement apply to the entire proposal submission, or only to the technical portion of the response?

Applicable to the proposal narrative as product specifications/brochures would be attachments.

May we include diagrams to help the Government understand and visualize our network and cable management approach, and if so, do these diagrams count toward the overall page limit?

If you intend to add diagrams and do not want them to go toward the narrative page count of the proposal list them as attachments or appendices.

Are we required to address each Section 508 item listed in the SF1449 and explicitly state our ability to comply within the proposal?

To address 508 compliance you show the products that you intend to use are compliant.

Under warranty and support requirements; are you asking for a 5 yr. license with

24hr. support?

5-year license and 8 hour days by 5 days a week are needed.

Are you looking to keep spare hardware to be able to replace an AP or switch, and the typical RMA process with Cisco happens afterwards?

No.

Are you asking that we provide you with a retainer fee to keep us on-call should this type of situation arise?

Yes.

Do the APs need to support Wi-Fi7?

No.

Would you prefer a Cloud Licensed WLC or physical WLC?

Physical.

If a Cisco 9800-CL option is selected, would they want it on-prem or in the cloud?

On premises.

If on-prem, is there a server resources available that can be reserved for its deployment (4v CPU, 8GB RAM, 16GB Storage) available that can be reserved for its deployment?

No.

Is there an existing wired network infrastructure currently operational in the building?

Yes.

Who currently manages the network (IHS, tenant, or third party provider)?

Indian Health Service Does IHS intend for the contractor to reuse any existing switching and firewall infrastructure, or is the expectation that the contractor provides a net new switch and firewall as part of the turnkey solution?

Can connect to switch if ports are available and will need to provide at least one switch. The wired network can use the subnet and no firewall needed.

If reuse of existing infrastructure is expected, will the contractor be granted administrative access to existing switches, firewalls, and network management systems?

No.

Are any current network diagrams, IP schemas, VLAN documentation, or security architecture documents available for review?

No.

Is the contractor responsible for designing and installing all Category 6 cabling to each Wi Fi access point location?

Yes.

Can any existing structured cabling be reused, or should the contractor assume net new cabling runs for all access points?

All new runs and cabling.

Are MDF/IDF closets already available and fully built out with:

Adequate rack space?

Yes.

Power and UPS?

Yes.

Cooling and environmental controls?

Yes.

Is the contractor responsible only for identifying locations requiring power, with IHS coordinating electrical installation?

Yes.

Should the contractor include electrical work in scope and pricing?

If required for your solution.

Are there any existing cable trays that may be utilized?

Some areas have them, but not all. New cable trays should not be required to run lines to node points

Is a formal RF site survey required as part of the project (predictive and/or active), or will a predictive design based on floor plans be acceptable?

Floor plans will be acceptable and RF survey after completed.

What wireless performance standard is expected?

Vendor will work with information resource management personnel to establish.

What is the anticipated number and type of concurrent wireless devices, including:

Laptops 5-20

Tablets

Medical or lo T devices

Regarding parking lot coverage:

What specific outdoor area requires coverage?

Upstairs patio.

Is an outdoor rated access point expected?

Yes.

What authentication method is required for the wireless network?

Certificate based authentication.

What identity provider is currently in use?

- Active Directory.

Is Cisco Meraki considered an acceptable Cisco equivalent solution for access points, switching, and firewalling under this solicitation?

NO, 1 9800-l control, 1 48 port Cisco 9200 catalyst / compatible access point

Are hardware and management licenses expected to be:

Fully included in the base year pricing or Split between base year and option year?

Split.

For the option years, what level of support is expected?

Hardware replacement only?

No.

Configuration Changes?

No.

Security patching and monitoring?

Yes.

Are maintenance and support services expected to be remote only, or is on site response required?

Remote.

Is the scheduled site visit mandatory for bidding purposes?

No.

Are there any installation constraints related to:

Active clinical operations

Yes.

Tenant occupancy

Yes.

Restricted work hours or infection control requirements?

Need to see a scope of work from the contractor to effectively complete a pre-construction risk assessment. The scope provided needs to include a dust mitigation plan if there will be any dust created as a part of the scope of work.

Can IHS clarify the delineations within the CLIN structure? A single lump-sum CLIN would be preferable. If breakouts per area/division are necessary, we would request they be identified on the floor plan.

IHS will work with the vendor to accommodate as needed.

Are these different parts of the facility? I.e. "CIT", "PIT", "RIT", "NIN", "UMIT" "CITED".

The break outs noted above are for funding only. Not separate parts of the facility.

Can IHS extend the proposal submission date 7-14 days? It is anticipated additional

RFI may be necessary after the JAN 28 site visit.

This has been extended to 02/09. There are more questions being asked to postpone site visits another week for weather related issues.

Fiber Infrastructure: Could you please identify the type of fiber (e.g., Single-mode or

Multi-mode/OM3/OM4) currently installed between the Independent Distribution Frames (IDFs) and the Main Distribution Frames (MDFs)?

Multi-mode

Wiring Closet Locations: Could you please identify and mark the specific locations of the wiring closets on the provided site maps?

The working closets are listed as IT closets.

Can the Government provide the current FCC licenses or frequency transmit/receive pairs (VHF, UHF, 700/800 MHz) currently in use at both facilities?

The clinic is new and there is nothing currently in use.

Are "As-Built" drawings, riser diagrams, or existing cable schedules available for the current RF infrastructure at each site?

There is no current RF infrastructure at this Service Unit.

Are there specific local AHJ or public safety signals currently being rebroadcast or integrated into the existing LMR system that must be coordinated with?

None are known in the immediate area.

Does the scope of the technical assessment include legacy on-site paging systems, and is there a requirement to evaluate these for future integration?

No, as there is no legacy paging system.

Are there known high-power RF emitters in the immediate vicinity of either facility that the Government requires to be specifically characterized during the spectrum analysis?

None are known.

For future LMR planning, what are the Government’s target Delivered Audio Quality (DAQ) or minimum Signal-to-Interference-plus-Noise Ratio (SINR) requirements for critical versus general areas?

None are known to be in the immediate area and no LMR is planned to be utilized at this time.

Are structural analysis reports available for existing towers or rooftop mounts to determine remaining weight and wind load capacity for new antennas?

Wifi system is to serve the clinicians in the interior spaces, not over distances of more than 800 ft. from building.

Does the Government require an assessment of existing UPS or generator-backed circuits for NFPA-compliant 12-hour or 24-hour runtime?

No.

Do either of the Youth Wellness Centers contain Class 1 Div 1 or Div 2 hazardous locations requiring intrinsically safe test equipment or specialized survey protocols?

- Yes.

Will the contractor be granted unescorted access to all telecommunications closets and vertical risers, or are there specific high-security zones requiring advanced escort scheduling?

Contractor will be escorted when accessing the comm. closets.

Are there specific Infectious Disease Control (ICRA) or Dust Mitigation protocols required for accessing ceiling plenums during the survey in these occupied wellness environments?

Areas are to be sectioned off to isolate hazards from patients and employees.

Will the Government provide existing RF Exposure/MPE studies for the current sites, or is a baseline MPE assessment required as part of the report?

A baseline may be needed, as yet to be determined.

Does the Government intend for the survey to evaluate compliance with the 2019 or 2022 versions of NFPA 1221/NFPA 1 for future Emergency Radio Communication Enhancement Systems (ERCES)?

No.

Is there a requirement for the delivery of iBwave (.ibw) design files and heat maps, or are 2D PDF technical reports sufficient?

The 2D PDF is acceptable.

For Section 508 compliance, if the proposed solution consists solely of an internal Cisco wireless access point (AP) network that provides secure connectivity for hospital staff (e.g., nurses, physicians, and administrative personnel) and does not include public facing or patient facing applications or custom end user software, is submission of a formal HHS Section 508 Product Assessment Template required, or is a narrative description of Section 508 compliance within the Technical Volume sufficient?

A narrative will suffice for the solicitation event.