Statement of Work.pdf

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Indian Health Service

Mid-Atlantic Tribal Health Center

Statement of Work for the Mid-Atlantic Health Center Facility Artwork

10/01/2025

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Statement of Work (SOW) for the

Mid-Atlantic Tribal Health Center Facility Artwork

1.0 General

1.1 Background

The Mid-Atlantic Tribal Health Center’s (MATHC) mission is to raise the physical, mental, and spiritual health of the Native American population that lives in the geographic area.

The mission is implemented by developing Direct Care Services and administering the Purchased/Referred Care (PRC) program. This acquisition will assist the MATHC, who is moving to direct care services by establishing a comprehensive health care clinic for newly federally recognized tribes in Virginia.

1.2 Objective

The Mid-Atlantic Tribal Health Center is in need of artwork to provide culturally appropriate and locally sourced artwork that is essential for creating a space that reflects the cultural identity, values, and healing traditions of the community it serves.

1.3 Scope of Work

The Mid-Atlantic Tribal Health Center is in need of culturally appropriate artwork by indigenous tribal artists to display in its facility.

The facility is a two-story unit which offers primary care, pharmacy, dietary, dental, and behavioral health services. The building is just over 25,000 square feet.

The art must be tasteful and relevant to the area. A mix of historical depictions and modern art is desired. The ability to tie in the past with the present with a look forward is desired.

1.4 Period of Performance

From the time of the award, project completion: From Design to Installation- 1 year

1.5 Place of Performance

Indian Health Service Mid-Atlantic Tribal Health Center 2401 Roxbury Rd, Charles City, VA 23030

2.0 Specific Requirements/Tasks

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The Mid-Atlantic Tribal Health Center is seeking an agency/group who can design, procure and install culturally appropriate art for the clinic. It is important that the art represent the woodland tribes of Eastern Virginia. It is important for the unit to feature art from a local artist. Tribal citizen art from the Pamunkey, Chickahominy, Eastern Chickahominy, Rappahannock, Upper Mattaponi, and/or the Nansemond tribes are preferred for feature. Other Eastern Woodland Tribal art will be considered.

The design must be cohesive and flow throughout the clinic. The firm may provide the following, but not be limited to:

- Murals:

o 1 in the medical wing o 1 in the entrance to the dietary/ dental/ behavioral health wing o 1 on the second floor which should be visible from the lower level o Possibly 1 in the training/community room o Possibly 1 flowing mural for dietary

- Framed artwork and pictures for the walls o The framed art must be able to be wiped down without affecting the integrity of the piece(s) o Medical Wing

5 framed pictures. One for each exam room Possible one large for the hall o Dental Wing Two large pieces for the hallway o Behavioral Wing 2 large pieces for the hallway or several pieces that work together o One large piece for each (4) conference room o Assorted wall art for the lobby o Artwork must be cohesive imagery. Baskets, pottery, dancers, elders, local landscapes, etc. would be acceptable.

o Color and black and white are appropriate.

o Imagery of actual people must have the consent of the subject for use in the art displayed in the clinic.

- Pottery, gourds, woven baskets, birch bark bags and other culturally appropriate three-dimensional art for display in glass cases.

- Encased quilt work by local tribal artisans.

- Tribal flags representing the six federally recognized Eastern Virginia tribal nations in the lobby

• The Mid-Atlantic Tribal Health Center shall establish a committee consisting of representation from the tribal populations and the clinic to review, select and approve all artwork.

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• Occupied: The building will be occupied during the entire contract period. Cooperate with administration during this period to minimize conflicts. Perform the Work so as not to interfere with the clinic’s operations. Access shall be cleared by the Facility Manager and/or Service Unit Administration on a daily basis.

• It is recommended the contractor perform a site visit for dimensions and design inspiration.

• The contractor will be responsible for the installation of all pieces. The contractor will ensure all equipment is provided for safe installation of all art.

• The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress.

The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work in a timely manner

• Artist travel is included in the overall cost for this project. Any travel and per diem must not exceed the GSA standard rates as published for the Richmond, VA area.

• Any damage to Government facilities and/or environmental features, as well as to private property by the Contractor and/or his/her employees will be reported to the COR within 24 hours. All damaged property will be returned to the original condition, as directed by the COR or delegate. Any damage caused by the Contractor will be the liability of the Contractor. The damage expense and cost of repair will be the responsibility of the Contractor.

3.0 Delivery or Deliverables

Work to be completed at the Mid-Atlantic Tribal Health Center located at 2401 Roxbury Rd. Charles City, VA 23030

4.0 Hours of Operation

The service unit is open Monday-Friday from 8:00am to 4:30pm. The office is closed all federal holidays.

New Year’s Day Martin Luther King’s Birthday President’s Day

Memorial Day Juneteenth Independence Day

Labor Day Indigenous People’s Day Veteran’s Day

Thanksgiving Day Christmas Day

5.0 Payment

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Payment will be made via the Invoice Processing Platform. The payments will be made as invoiced after each installation. It is preferred to have monthly invoicing after art is installed.

Notice to contractors:

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.]

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