Pre-Solicitation.pdf

Announcement: Pre-Solicitation Notice

The mission of the Indian Health Service (IHS) is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level. Our Vision is for healthy communities and quality health care systems through strong partnerships and culturally responsive practices. This acquisition will enable the unit to secure sensitive areas of the clinic.

The Nashville Area is the most geographically and culturally diverse Area within IHS.

This poses unique challenges to our staff and requires the use of creativity, flexibility, and understanding in accomplishing our mission. The Mid-Atlantic Service (MASU) was founded in 2019 after seven tribes in the Commonwealth of Virginia received federal recognition.

Two recently completed clinic projects require additional work in preparation for opening.

The Mid-Atlantic Service Unit serves the Pamunkey, Chickahominy, Eastern Chickahominy, Monacan, Nansemond, Rappahannock, and Upper Mattaponi tribes. The Monacan Health Center serves the Monacan Indian Nation. Both service units serve all federally recognized Indian Nations. Both completed clinics require a comprehensive access control solution that integrates existing and provided systems into one simple, manageable solution. The requirement to only enable those who require access to either the clinic or the clinic wings is not only safer for the employees, but also provides adequate privacy for those in treatment.

The Mid-Atlantic Service Unit requires the installation and support for a GSA (FIPS 201) Approved HSPD-12 access control system, including card readers, associated keypads and hardware for two recently completed construction projects: Mid-Atlantic Service Unit (MASU) and the Monacan Health Center (MHC).

Additionally, both clinics (MASU and MHC) require a GSA/federally approved pharmacy intrusion alarm system with additional panic devices (buttons and wearables) and cameras, with alarm networking to the Federal Protective Services as the Central Monitoring Service (CMS) provider.

Contractors will integrate the access control system, alarm system with the existing security camera system workstation, resulting in one centrally managed work station for each site.

Intrusion Alarm System:

• Intrusion Detection Panel

• At least 2 Touch Keypads

• Professional PIR/motion Detectors providing sufficient space coverage

• Miniature Aluminum Commercial Door Contacts providing sufficient space coverage

• Indoor Siren

• 2 Double-Button Panic Buttons mounted under the pharmacy reception area

• 25 Wearable Panic Buttons

• Technical Services to Install, program and establish connection to Federal Protective Services CMS.

• Alarm Option one:

o 2 Double-Button Panic Buttons mounted under the lobby reception desk for both clinics o 2 Double-Button Panic Buttons mounted in the Behavioral Health reception area for both clinics

• Alarm Option Two:

o Vendor supplied CMS service for 24/7 system monitoring for both clinics

Physical Access Security System:

Mid-Atlantic Tribal Health Center will require -

• No Less than 54 door access panels

• No less than 1 door controller

Monacan Tribal Health Center will require -

• No Less than 32 door access panels

• No less than 1 door controller

This announcement seeks participation from Indian Small Business Economic Enterprise (ISBEE) and/or Indian Economic Enterprise (IEE) that can fulfill physical access security system and intrusion detection systems installation, setup, and provide ongoing maintenance and support for the installed products. Include attached IEE Representation form with your response. To complete the response to this announcement, please email Andrew.Rhoades@ihs.gov indicating your interest and provide any capability data available along with your Unique Entity Identifier (UEI). Respondents should have an active registration in SAM.gov. Capability data should be for performance of same or similar tasking within the last 3 years. Information on this pending action is listed in the section below:

1) NAICS:

a) 238210 – Electrical Contractors and Other Wiring Installation Contractors

2) PSC:

a) N063 – Installation of Equipment- Alarm, Signal, and Security Detection Systems

3) Place of Performance:

a) Mid-Atlantic Service Unit

2401 Roxbury Road Charles City, VA 23030

b) Monacan Health Center 111 Highview Drive Madison Heights, VA 24572-2721

4) Period of Performance:

a) Est. Date of Award – Forward one Year (Base Year)

b) Option Year One – Maintenance and Support

c) Option Year Two – Maintenance and Support

d) Option Year Three – Maintenance and Support mailto:Andrew.Rhoades@ihs.gov

e) Option Year Four – Maintenance and Support

5) Set Aside:

a) Indian Economic Enterprise / Indian Small Business Economic Enterprise

6) Responses shall be received by 09JUL25 at 1700 ET

Disclaimer and Important Notes: This notice does not obligate the Government to solicit or award a contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a Government GPE.

However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

DEPARTMENT OF HEALTH & HUMAN SERVICES

Indian Health Service

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

DUNS Number