75H71525Q00035 - .pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Nashville TN 37214 711 Stewarts Ferry Pike Nashville Area Office

IHSNASHVILLE CODE 16. ADMINISTERED BYCODE

X

X

333415

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR139

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

07/17/2025

ANDREW RHOADES

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

08/06/2025 1700 ET

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H71525Q00035

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 9 IHS1515276OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

NASHVILLE TN 37214

711 STEWARTS FERRY PIKE

NASHVILLE AREA OFFICE

15. DELIVER TO

Nashville TN 37214 711 Stewarts Ferry Pike

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,250

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

x SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Nashville Area Office

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

1 3 EA

Pharmacy refrigerators, freezer, and narcotic safe for Mid-Atlantic Service Unit.

Delivery: 09/30/2025

Pharmacy Refrigerator

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

ANDREW A. RHOADES

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

2 Pharmacy Freezer 1 EA

3 Narcotics Safe 1 EA

Attachment 1 - IEE Form

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

9 2 of

Background:

The mission of the Indian Health Service (IHS) is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level. Our Vision is for healthy communities and quality health care systems through strong partnerships and culturally responsive practices.

The Nashville Area is the most geographically and culturally diverse Area within IHS. This poses unique challenges to our staff and requires the use of creativity, flexibility, and understanding in accomplishing our mission. The Mid-Atlantic Service (MASU) was founded in 2019 after seven tribes in the Commonwealth of Virginia received federal recognition.

The Mid-Atlantic Service Unit serves the Pamunkey, Chickahominy, Eastern Chickahominy, Monacan, Nansemond, Rappahannock, and Upper Mattaponi tribes. Currently, there is a brick and mortar clinic built. In order for the clinic to be fully operational, pharmacy equipment are needed. Vaccines and other medications require refrigeration. Narcotics require a secure safe. Other medications require freezer storage. Without these implements, the pharmacy will not function.

OBJECTIVE:

The MATHC is a 25,000 square foot facility that will serve the primary care, behavioral health, dental, and dietary needs of the native populations in central Virginia. In order for the health center to serve the pharmaceutical and laboratory needs of the Virginia Native communities, this purchase is not optional.

PLACE OF PERFORMANCE:

The work will be performed at the Mid-Atlantic Service Unit in Charles City, VA. More specifically, 2401 Roxbury Rd., Charles City, VA 23030.

SCOPE OF WORK

This scope of work is for NEW Equipment ONLY. Vendor shall deliver the equipment and install as needed.

The vendor shall remove all package materials.

There is no loading dock. A truck with a lift gate will be necessary for delivery.

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work (SOW).

PHARMACY AND LABORATORY EQUIPMENT REQUIREMENTS:

Pharmacy Refrigerator Specifications (3):

- Helmer IPR245-GX preferred

- Exterior Dimensions 59”x79.6”x28.1”

- French glass doors

- Adjustable temperature from 35.6-50 degrees F

- Visual and audible alarms should the refrigerator rise or falls outside of set range

- Alarms for open door, power failure, condenser temperature, probe failure, low battery

- Automatic defrost

- Open door alarm

- Interior lighting

- Casters

- Microprocessor digital controls

- Ability to export temperature readings via PDF or CSV

- Security- password protected or key lock

- Rechargeable backup battery- 20 hours

Freezer Specifications (1);

- Corepoint NSPF201WWW preferred

- 20 cubic foot storage capacity

- Solid door with a door gasket for a positive seal

- Recessed handle

- 6 shelves

- Leveling legs

- Probe access port

- EPA compliant high density urethane foam

- Keyed door lock

- Upright

Narcotic Safe Specifications (1):

- Amsec NARCO8336 Preferred

- Four (4) doors made of solid 1/4" steel

- 11 gauge body

- A heavy-duty three-way locking mechanism

- 6 Adjustable shelves per door (24 total)

- Shelves are adjustable up and down

- AMSC ESLAudit Electronic Lock

- Lock status Time Delay indicator box with a 50-foot cable

- A single auxiliary spring-loaded relocking device, activated by a punch attack

- Heavy-duty three-point locking mechanism

- B-Rated burglar-resistive classification

- Digital Lock o Large backlit 4-line LCD display o 40 users, each configurable with unique privileges o 2,000 record audit trail stored inside the safe o Audible and visual feedback o 15-minute penalty lockout after four incorrect entries

PERIOD OF PERFORMANCE:

The period of performance of this contract is within 45 days of contract award.

SPECIFIC REQUIREMENTS/TASKS:

• Deliver equipment

• Set up equipment

• Deliver any required training

• Break down any packing materials and haul off.

• This shall be a fixed price cost that includes delivery and set up.

• The contractor shall provide all equipment stated in the SOW.

• The contractor is responsible for the replacement of any and all goods damaged in the shipping process at no additional cost.

DELIVERY:

The contractor shall provide delivery dates prior to delivery. The delivery will be to the final destination in the clinic.

MEETINGS:

Any meetings shall be conducting virtually prior to delivery.

GENERAL NOTES:

A. The North American Industry Classification System (NAICS) Code for this proposed purchase order is:

333415 and Product Service code is: 4110.

B. Contract Type – Firm Fixed-Price C. Place of Performance/Delivery:

a. Indian Health Service

b. Mid-Atlantic Service Unit

c. 2401 Roxbury Road

d. Charles City, VA 23030

D. Period of Performance: Date of award forward 45 days E. Set Aside: Indian Small Business Economic Enterprise / Indian Economic Enterprise F. Evaluation basis – LPTA G. Evaluation factors

a. Price

b. Past performance

c. Technical conformance

d. Delivery

e. Warranty

f. Product life cycle

H. Government Point of Contact onsite is:

a. Remedios Holmes: Contractor shall coordinate delivery hours and access times

I. Normal business hours are Monday-Friday, 8:00 am to 4:30 pm ET.

CLAUSES INCORPORATED BY FULL TEXT:

Federal Acquisition Regulation (FAR):

52.252-2 Clauses Incorporated by Reference (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021).

(a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

• Technical

• Price

• Past Performance

• Delivery

• Warranty

• Product Life Cycle

Technical and past performance, when combined, are approximately equal to price.

(b)Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c)A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.225-18 PLACE OF MANUFACTURE (AUG 2018)

(a)Definitions. As used in this provision— Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except-

(1)FPSC 5510, Lumber and Related Basic Wood Materials;

(2)Product or Service Group (PSG) 87, Agricultural Supplies;

(3)PSG 88, Live Animals;

(4)PSG 89, Subsistence;

(5)PSC 9410, Crude Grades of Plant Materials;

(6)PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7)PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8)PSC 9610, Ores;

(9)PSC 9620, Minerals, Natural and Synthetic; and (10)PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b)For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly-

(1) □ In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) □ Outside the United States.

Health and Human Services Acquisition Regulation (HHSAR):

INVOICE SUBMISSION:

The Contractor shall submit invoices once per month, quarterly, semi-annually, or annually.

HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

Electronic Submission of Payment Requests

(a) Definitions. As used in this clause - Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. (d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) - All Invoice submissions for goods and or services delivered to facilitate payments must be made electronically through the U.S. Department of Treasury's Invoice Processing Platform System (IPP).

- Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts.

The IPP website address is: https://www.ipp.gov.

- The Department of Treasury will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts. - Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

- The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

- If your company is already registered to use IPP, you will not be required to re-register. - If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

Additional IHS Invoice Requirements:

i. The contractor shall submit invoices under this contract once per month or as specified in the payment schedule. For indefinite delivery vehicles, separate invoices must be submitted for each order.

ii. Invoices must break-out price/cost by contract line-item number (CLIN) as specified in the pricing section of the contract.

iii. Invoices must include the Unique Entity Identifier Number (UEI) of the Contractor.

iv. Invoices that include time and materials or labor hours CLINS must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

v. Invoices that include cost-reimbursement

CLINs must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred. - Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

http://www.ipp.gov/ http://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov mailto:IPPCustomerSupport@fiscal.treasury.gov

- Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects) - show rate, base and total amount; - Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant; - Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed; - Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor; - Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and - Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

PAYMENT BY ELECTRONIC FUNDS TRANSFER

Pursuant to FAR 52.232-33, Payment by Electronic Funds Transfer –Central Contractor Registration, payments under this contract shall be made by electronic funds transfer. The Contractor shall register in the System for Award Management (www.SAM.gov).

CLAUSES INCORPORATED BY REFERENCE:

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HHSAR | Acquisition.GOV

52.204-6 Unique Entity Identifier OCT 2016 52.204-7 System for Award Management NOV 2024 52.204-12 Unique Entity Identifier Maintenance OCT 2016 52.204-13 System for Award Management Maintenance OCT 2018 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-22 Alternative Line Item Proposal JAN 2017 52.204-23 Prohibition on Contracting for Hardware, Software, and Services DEC 2023 Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-25 Prohibition on Contracting for Certain Telecommunications and NOV 2021 Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services-Representation OCT 2020 52.204-29 Federal Acquisition Supply Chain Security Act Orders- DEC 2023 Representation and Disclosures 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations- NOV 2015 Representation 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015 52.211-5 Material Requirements AUG 2000 52.211-6 Brand Name or Equal AUG 1999 52.212-1 Instructions to Offerors-Commercial Products and Commercial SEP 2023 Services 52.212-4 Contract Terms and Conditions-Commercial Products and NOV 2023 Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes JAN 2025 Or Executive Orders-Commercial Products and Commercial Services 52.214-34 Submission of Offers in the English Language APR 1991 52.214-35 Submission of Offers in U.S. Currency APR 1991 52.222-19 Child Labor-Cooperation with Authorities and Remedies JAN 2025 52.222-50 Combating Trafficking in Persons NOV 2021 52.223-4 Recovered Material Certification MAY 2008 52.223-23 Sustainable Products and Services MAY 2024 52.225-1 Buy American-Supplies OCT2022 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities JUN 2020 Or Transactions Relating to Iran-Representation and Certifications 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While MAY 2024 Driving http://www.sam.gov/ https://www.acquisition.gov/ https://www.acquisition.gov/hhsar

52.229-3 Federal, State, and Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-15 Progress Payments Not Included APR 1984 52.232-18 Availability of Funds APR 1984 52.232-25 Prompt Payment JAN 2017 52.232-33 Payment by Electronic Funds Transfer-System for Award OCT 2018 Management 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business MAR 2023 Subcontractors 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or NOV 2024 Assembled by American Security Drone Act-Covered Foreign Entities 52.243-1 Changes-Fixed-Price AUG 1987 52.244-6 Subcontracts for Commercial Products and Commercial Services JAN 2025 52.246-16 Responsibility for Supplies APR 1984 52.247-34 F.o.b. Destination JAN 1991 52.249-1 Termination for Convenience of the Government (Fixed-Price) APR 1984 (Short Form) 52.249-8 Default (Fixed-Price Supply and Service) APR 1984

HHSAR:

352.203-70 Anti-Lobbying DEC 2015 352.223-71 Instructions to Offerors – Sustainable Acquisition DEC 2015 352.226-1 Indian Preference DEC 2015 352.226-4 Notice of Indian Small Business Economic Enterprise set-aside 352.226-5 Notice of Indian Economic Enterprise set-aside 352.226-7 Indian Economic Enterprise Representation 352.232-71 Electronic submission of payment requests 352.237-70 Pro-Children Act DEC 2015