Request for Quotes - amendment 3.pdf

Solicitation No. 75H71525Q00032 Dental X-Ray Unit w/Maintenance Agreement – MATHC

COMBINED SYNOPSIS/SOLICITATION:

THIS SOLICITATION IS A 100% SET-ASIDE FOR SMALL BUSINESSES. This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This procurement is being conducted under procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued.

The Indian Health Service (IHS), Nashville Area Office intends to award a firm-fixed price commercial product/service purchase order in response to this Request for Quotation (RFQ) for a Panoramic Dental X-Ray Unit with Service Maintenance Agreement for the Indian Health Service, Mid-Atlantic Tribal Health Center (MATHC) in Charles City, VA. The solicitation documents & incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03 – January 17, 2025. The associated North American Industry Classification System code is 339114 and the small business size standard is 750 employees.

PRICE SCHEDULE: PANORAMIC DENTAL X-RAY UNIT W/SERVICE MAINTENANCE

AGREEMENT: the quoted pricing must be all inclusive (to include but not be limited to labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this purchase order.

Please complete the following pricing schedule utilizing your most competitive and reasonable rate:

1. Panoramic Dental X-Ray Unit - $______________________

2. Annual (12-month) Service Maintenance Agreement (Base Year) - $______________________

3. Annual (12-month) Service Maintenance Agreement (Option Year One) - $_____________________

4. Annual (12-month) Service Maintenance Agreement (Option Year Two) - $_____________________

5. Annual (12-month) Service Maintenance Agreement (Option Year Three) - $____________________

6. Annual (12-month) Service Maintenance Agreement (Option Year Four) - $_____________________

Total - $______________________

PURPOSE OF THE CONTRACT: Purchase, Delivery, and Installation of a Panoramic Dental X-Ray Unit with a base year plus four option year Service Maintenance Agreement for the Indian Health Service, Mid-Atlantic Tribal Health Center in Charles City, Virginia. The vendor shall provide products/services in accordance with the attached Statement of Work.

STATEMENT OF WORK: See Attached

PERIOD OF PERFORMANCE: Delivery of the Panoramic Dental X-Ray Unit preferably within 60 days of award date. Annual Base Year Service Maintenance Agreement to begin upon delivery of the Panoramic Dental X-Ray Unit with four annual option years to follow. Estimated service/maintenance agreement POP dates are as follows:

Base Year: October 15, 2025 or Date of Delivery/Installation for 12 months Option Year One: October 15, 2026 – October 14, 2027 or for 12 months following Base Year Option Year Two: October 15, 2027 – October 14, 2028 or for 12 months following Option Year 1 Option Year Three: October 15, 2028 – October 14, 2029 or for 12 months following Option Year 2 Option Year Four: October 15, 2029 – October 14, 2030 or for 12 months following Option Year 3

INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with HHSAR Clause #352.232-71 “Electronic submission of payment requests” located in the Provisions and Clauses section of this solicitation.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) number, be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.

QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all products/services listed in the solicitation. Quote submissions must include the following items:

1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).

2. Pricing Schedule completed as included on the first page of this RFQ document.

3. Detailed Specifications of Product being quoted, including Name of Manufacturer, Manufacturer Year, Model Number, Model Name, and Model Year (as applicable).

4. Vendor System Installation Plan and Sample Schedule with estimated timeline of start and completion per the Statement of Work.

5. Completion of FAR 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment and FAR 52.204-26 Covered Telecommunications Equipment or Services – Representation, as applicable.

6. Acknowledgment of any and all amendments by completion of Sections 8, 15a, 15b, and 15c on SF 30 amendment documents.

Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.

QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@ihs.gov. Quotes must be received by 10:00 am Central Time on 08/08/2025.

Please send all communication, including questions and comments on the solicitation, via email to courtney.davis@ihs.gov.

https://www.sam.gov/ mailto:courtney.davis@ihs.gov mailto:courtney.davis@ihs.gov