ATTACHMENT 3 - BRAND NAME JUSTIFICATION.pdf

DEPARTMENT OF HEALTH & HUMAN SERVICES PUBLIC HEALTH SERVICE_________________________________________________________________________________ Indian Health Service Portland Area 1414 NW Northup St, Suite 800 Portland, OR 97209

August 18, 2025

To: Contract File

From: Sheila Sells, Contract Specialist

Subject: Brand Name Justification

In accordance with FAR subpart 13.501, this memorandum justifies soliciting Brand Name Justification procurement herein.

1. IDENTIFICATION OF THE AGENCY AND CONTRACTING ACTIVITY.

Portland Area Indian Health Service, 1414 NW Northrup St., Suite 800, Portland, OR 97209.

2. NATURE/DESCRIPTION OF THE ACTION BEING APPROVED. The IHS will solicit items peculiar to one manufacturer (Brand Name) to be issued as a firm fixed price commercial supply contract.

See the attached list and Statement of Work for details relating to the Routers, Switches, VoIP devices and Deployment Services that are Brand Name only. Per FAR 13.501(a)(iv) make publicly available brand name justifications with the solicitation, in accordance with 5.102(a)(6). This justification covers only the portion of the acquisition which is brand-name.

3. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S

NEEDS (INCLUDING THE ESTIMATED VALUE). Under the Indian Health Manual Chapter 26 Part 8

– End of Life Operating Systems, software, appliances are to stay in compliance with federal laws and mandates. Portland Area Office and its Service Units have devices that are at the end of its life cycle and need to be replaced. The requirement helps maintain all interface access throughout the Facilities with the up-to-date equipment/devices and software for daily direct patient care services.

The estimated value of this acquisition is $2,460,100.00.

4. AUTHORITY AND SUPPORTING RATIONALE AND, IF APPLICABLE, A DEMONSTRATION

OF THE PROPOSED CONTRACOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED

SUPPLY OR SERVICE. The authority permitting the soliciting competition consideration is FAR 13.106, Soliciting competition, evaluation of quotations or offers, award and documentation. The procedures in FAR subpart 13.5 will be used in accordance with 41 U.S.C. 1901.

5. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ORDER REPRESENTS THE

BEST VALUE. Base on the documentation herein, it is in the best interest of the Governments to evaluate all offers on technical capabilities and price.

6. DESCRIPTION OF MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND

THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT

CONDUCTED. Market research indicates that there are multiple small businesses and Indian Small Business Economic Enterprises that can meet the requirements for fulfilling list of devices. The solicitation will be in accordance with FAR Part 13, Simplified Acquisition Procedure as Indian Small Business Economic Enterprise set aside.

7. ANY OTHER FACTS SUPPORTING JUSTIFICATION. None

8. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION

FOR THE SUPPLIES OR SERIVCES IS MADE. None

9. CERTIFICATIONS. None

Program Manager

I certify that the facts and representations which are included in this justification and which form a basis for this justification are complete and accurate.

Signature: Date: _08/18/2025____________________

Printed Name: Jonathan Hubbard Telephone #: (503) 414-7752

Title: Director of DIRM

Program Manager Supervisor (or one level above Program Manager)

Signature: Date: _08/18/2025____________________

Printed Name: Ashley Tuomi Telephone #: (503) 414-7752

Title: Office of Clinical Support Director

CONTRACTING OFFICER CERTIFICATION

I certify that this justification is accurate and complete to the best of my knowledge and belief. I determine the circumstances of the contract action deem only one source reasonably available.

Signature: Date: __08/18/2025___________________

Printed Name: Sheila Sells Telephone #: (503) 414-5523

Title: Contracting Officer

Jonathan S.

Hubbard -S

Digitally signed by Jonathan S.

Hubbard -S Date: 2025.08.18 08:45:04 -07'00'

Ashley R. Tuomi -S Digitally signed by Ashley R.

Tuomi -S Date: 2025.08.18 10:47:33 -07'00'

Sheila D. Sells -S

Digitally signed by Sheila D. Sells -S Date: 2025.08.18 10:59:23 -07'00'

OPDIV Competition Advocate Approval (Required for proposed contract over $700,000 but not exceeding $13.5 million value calculated include all options)

I have reviewed this justification and find that it adequately supports the items peculiar to one manufacturer (Brand Name)

Signature: Date: __08/18/2025__________________

Printed Name: Jeffrey Johnston Telephone #: (301) 945-3645

Jeffrey I. Johnston - S

Digitally signed by Jeffrey I.

Johnston -S Date: 2025.08.18 15:13:13 -04'00'