AMENDMENT 001 - Responses - 2.11.2022 Solicitation Questions for Security Pre-Bid.pdf

Page Section Para.

1 1-Feb-22 How would you like our prosal submitted? 1

1-Feb-22 We are hoping to find out if there is (was) an incumbent contractor performing these services, or if this is a brand new contract. If there is an incumbent, could you please provide the current / previous contract number?

Yes, Contract #

3 3-Feb-22

It is understood that Security Personnel will need to be certified and carry a taser and handcuffs.

Minimal use of force as necessary to protect staff and visitors of the facility. If a person refuses to leave the premises, police are called to intervene.

In the rarest of instances a person may need to be secured and detained until police respond. As a federal facility the guards will not detain for warrants or to serve papers.

4 3-Feb-22 Who is the current incumbent? How long have they serviced the Health Center?

AJ Security, 5 years

5 3-Feb-22

Is there a requirement to have a vehicle? Is there a make & model preference? What is the amount of mileage driven by the vehicle per month?

A vehicle is not required for providing security guard services under this contract. Services are provided within the facility, in the parking lot and grounds, and responses to smaller buildings around the parking lot. All locations are within walking distance.

6 3-Feb-22 Are there any special training requirements? Ex. MOAB, First Aid/CPR/AED, etc? All requirements are listed in the Scope of Work. 1

7 3-Feb-22 Will there be a requirement for the guards to facilitate temperature checks of visitors/staff? (due to COVID) Is that initiated contactless?

Guards will conduct temperature checks on persons entering facility. A handheld infrared forehead scanner is provided by facility.

8 3-Feb-22

Is the contractor responsible to provide PPE for the guards?

The facility makes available for guard use at the facility masks, eye protection and rubber gloves for PPE.

9 3-Feb-22

What challenges is the Health Center experiencing at the various sites?

Security is to deter property theft, loitering, occasional angry patient, provide patient non-medical assistance as needed, e.g. wheel chair assistance.

10 3-Feb-22

What is the reason for going out to bid for security services?

The current contract is approaching the end of its

Period of Performance, and a new federal contract is required to continue service.

11 3-Feb-22

How are security officers relieved when taking required Rest and Meal Breaks?

The guards are to coordinate and relieve each other for required Rest and Meal breaks alternating their break times as needed. A guard at the front main entry is required to be maintained.

Posted on Amend No.

Question No.

Date Received

REFERENCE

QUESTION

GOVERNMENT RESPONSE

12 3-Feb-22

Is there a 1 hour unpaid lunch break?

No, security works a 10 hour shift and is authorized a 30 minute paid lunch and two 15 minute breaks. Security is subject to recall if needed to respond.

13 3-Feb-22 Is employee parking available to the contractor’s employees? If so, is there a fee associated with parking?

Employees can park vehicles in available non-patient parking spots. There is no fee for parking.

14 3-Feb-22

Does the Health Center have a preference to retain incumbent employees that are in good standing and meet the hiring criteria of the Proposer?

Retaining current security guards would allow services to continue without disruption.

Uncleared security guards or guard with lapse in I.H.S. background check, would be subject to a background check and orientation such as HIPPA.

Current guards are familiar with work environment and patients.

15 7-Feb-22 Can you please state how many guards are working per shift?

Three, staggared shift starting at 7:30 AM ending at 7:00 PM

16 7-Feb-22 The SAM Page specifies total annual hours as 8010 hours. The downloaded Combined Synopsis/Solicitation, specifies 4800 hours per year. Can you please clarify the correct number of annual

The estimated hours were for 3 guards for 12 months, excluding known Federal Holidays and weekends. 1

8-Feb-22 With regard to the annual number of hours, are the guards scheduled to take unpaid meal breaks during their shift?

Same as question 12

18 8-Feb-22

Is the expectartion for the RFQ to be submitted via email to the Primary/Secondary Point of Contact identified on the SAM page?

Yes

19 10-Feb-22 For the Evaluation Criteria, we would like to know if we can include Sure, we can evaluate these if provided. 1

11-Feb-22 Will the request be listed a Guard 1 or Guard 2 per the WD, (Guard 1 being Unarmed, Guard 2 being Armed?

Attached the SCA Labor Categories (Guard 1 & Guard 2) See Page 75. Yakama Service Unit is seeking a Guard 1. 1

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