A05 - SOW_CSU Pest Control Services v2.0.pdf

Statement of Work (SOW)

1. PROJECT TITLE: Pest Control Services for Crow Service Unit, Pryor Clinic and Lodge Grass Clinic

2. BACKGROUND/PURPOSE: Prevention of Rodents, Insects, and other Vermin within the facility and outside of the facility.

3. SCOPE: The Vendor shall manage the total work effort associated with the pest control services in the treatment/prevention of Rodents, Insects, and other vermin for the Crow Service Unit and Satellite Clinics to include spraying along perimeter of buildings.

4. APPLICABLE DOCUMENTS: Federal Pesticide Regulations

5. SPECIFIC TASKS: The approach should use targeted (i.e., effective, environmentally sound) methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides required herein to ensure fully adequate performance and support. Such management includes, but is not limited to planning, scheduling, warranty enforcement, and quality control. The Vendor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the required work.

a. Work Control: The Vendor shall implement all necessary work control procedures to ensure fully adequate performance. The Vendor shall plan and schedule work to assure material labor, and equipment are available to complete work requirements within the specified time limits and conformance with the quality standards established herein, Verbal scheduling and status reports shall be provided when requested by the Contracting Officer or the Contracting Officer Representative (COR). The status of any item of work must be provided within four (4) Hours of the inquiry during regular working hours and within eight (8) hours after regular working hours.

b. Work Schedule: The Vendor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government Business and mission. In those cases where interference in unavoidable, the Vendor, shall make every effort to minimize the impact of the interference.

c. Standards: All work shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; all applicable activity, local, state, and federal standards.

d. The vendor shall service the following departments within all locations:

i. Crow Hospital Kitchen

ii. Entrance Areas, to include Garage Bays.

iii. Maintenance Department

*departments may be added depending on seasonal needs.

e. The Vendor shall spray the 2nd floor perimeter with product to combat Ants, Cockroaches, ground beetles, springtails, silverfish, crickets, centipedes, millipedes, sowbugs, pillbugs, box elder bugs, bed bugs and earwigs at a minimum of two times per year during regular service visits

f. The Vendor shall provide insect lights, providing fly traps monthly and bulb replacements annually to the follow locations with quantities.

i. Pryor Clinic: One (1) Light

ii. Crow Service Unit: Ten (10) Lights

iii. Lodge Grass Clinic: One (1) Light

g. Emergency Bed Bug Infestation Response: The Contractor shall furnish emergency bed bug inspection and treatment services upon notification by the Government, with an on-site response time not to exceed eight (8) hours from the time of request. Services shall include thorough inspection, confirmation of infestation, containment, and implementation of industry-accepted eradication protocols suitable for a medical clinic setting, ensuring minimal disruption to patient care and clinic operations. The estimated quantity of emergency bed bug treatments is four (4) occurrences per contract year;

however, this estimate is not guaranteed and may vary based on actual need.

The Contractor shall submit written documentation detailing inspection results, treatment actions taken, safety measures implemented, and recommended follow-up actions within twenty-four (24) hours of service completion.

h. Completed Calls: with the invoice, the Vendor shall add the following information to the work authorization form and deliver one complete copy to the Contracting Officer or the COR.

i. Description of Work Completed.

ii. Brief description of supplies used, including quantity.

iii. Date and Time of work initiated.

iv. Date and Time of work completed.

v. Signature or initials of Vendors staff performing the work (or supervisor), indicating that the work has been completed.

i. Access to Building:

i. It shall be Vendor responsibility, through the Contracting Officer or the COR, to obtain access to buildings and facilities.

j. Permits: The Vendor Shall, without additional expense to the Government, obtain all appointments, licenses, and permits required performing the duties specified in this statement of work.

6. DELIVERABLES AND DELIVERY SCHEDULE:

The Vendor shall submit a Service Report to the COR within a week of services.

Pest Control Services will be provided to the Crow Service Unit, Pryor Health Clinic, Lodge Grass Clinic, and Quarters.

Services are required once a month at each location. The Contractor’s representative shall check in with the facilities manager on each monthly visit to announce their on-site arrival. If the monthly visit happens to fall on a federal holiday where the facility is closed, the monthly visit will be rescheduled the following week with TPOC approval.

7. PLACE OF PERFORMANCE:

a. Crow Service Unit b. Pryor Health Clinic c. Lodge Grass Clinic 1 Hospital Way East Main Street 418 Harding Ave Crow Agency, MT 59022 Pryor, MT 59066 Lodge Grass, MT 59050

8. PERIOD OF PERFORMANCE:

Base Year 01/01/2026 to 12/31/2026 Option Year 1 01/01/2027 to 12/31/2027 Option Year 2 01/01/2028 to 12/31/2028 Option Year 3 01/01/2029 to 12/31/2029 Option Year 4 01/01/2030 to 12/31/2030

9. REQUIRED PROVISION AND CLAUSES: The Contractor shall comply with the following listed regulations:

a. Privacy Act, 5 U.S.C. 552a - Office of Privacy and Civil Liberties | Privacy Act of

b. Health Insurance Portability and Accountability Act (HIPAA) - eCFR :: 45 CFR Part 164 -- Security and Privacy

c. CFR 42 Part 2 - eCFR :: 42 CFR Part 2 -- Confidentiality of Substance Use Disorder Patient Records

10. INDEMNIFICATION AND GOVERNING LAW:

Indemnification, Liability, Statute of Limitations: Any provisions in the Terms of Service (TOS) related to indemnification and filing deadlines are hereby waived, and shall not apply except to the extent expressly authorized by law. Liability for any breach of the TOS as modified by this amendment, or any claim arising from the TOS as modified by this amendment, shall be determined under the Federal Tort Claims Act, or other governing federal authority. Federal statute of limitations provisions shall apply to any breach or claim.

Governing law: Any arbitration, mediation or similar dispute resolution provision in the TOS is hereby deleted. The TOS and this amendment shall be governed by and interpreted and enforced in accordance with the laws of the United States of America without reference to conflict of laws. To the extent permitted by federal law, the laws of the State of Montana will apply in the absence of applicable federal law.

https://www.justice.gov/opcl/privacy-act-1974 https://www.justice.gov/opcl/privacy-act-1974 https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-164 https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-164 https://www.ecfr.gov/current/title-42/chapter-I/subchapter-A/part-2 https://www.ecfr.gov/current/title-42/chapter-I/subchapter-A/part-2