75H70625Q00026 SOL PKG 07.30.2025.pdf

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed Price, Non-

Personal Medical Service, Purchase Order with a Base Period and Nine (9) Option Periods in response to Request for Quote (RFQ) 75H70625Q00026.

C. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2025-04 on June 11, 2025.

D. This RFQ is issued as 100% Indian Small Business Economic Enterprises (ISBEE) Set-Aside, and the associated NAICS Code is #621999, which has a small business standard size $20.5. Quoter is required to fill out the attached INDIAN FIRM REPRESENTATION FORM.

E. The quoted unit pricing must be all inclusive (to include, but not be limited to, travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Complete the attached Request for Quote #75H70625Q00026 SF18 for Outpatient Registered

Nurses along with the Business Associate Agreement. Business Associate Agreement must be acknowledged by the quoter.

F. Firm Fixed Price, Non-Personal Medical Services to be provided for the Woodrow Wilson Keeble

Memorial Health Care Center-Sisseton Indian Health Service, 100 Lake Traverse Drive, Sisseton, South Dakota 57262. See Statement of Work (SOW) attached. The period of performance will be a Base Period with Nine (9) Option Periods. Base period will be Six (6) Months, and each option period will be six (6) months.

G. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP

2023).

Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number: 75H70625Q00026

2. Closing Date: August 14, 2025 at 12:00 pm CST.

3. Name, address and telephone number of company and email address of contact person.

4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.

5. Terms of any express warranty.

6. Price and any discount terms.

7. “Remit to” address, if different than mailing address.

8. A completed copy of the representations and certifications at FAR 52.212-3 (see

FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically).

9. Acknowledgment of Solicitation Amendments (if any issued)

10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references

(including contract numbers, points of contact with telephone numbers and other relevant information).

11. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

H. The Government will evaluate quotations utilizing the procedures of FAR 13.106-2 Evaluation of quotations or offers. Offers will be evaluated for acceptability, but not ranked using the non-price factors/sub-factors. All non-price factors and sub-factors will be rated as either

“acceptable” or “unacceptable”. The Government intends to evaluate and make award without discussion with the offerors other than minor clarifications, unless discussions are determined to be necessary. A decision on the technical acceptability of each offeror’s quotations will be made. For those offeror’s which are determined to be technically acceptable, award will be made to that vendor with the lowest overall prices.

The LPTA evaluation process will be accomplished as follows - Technical Acceptability will be comprised of three subfactors:

1. Meeting all areas under the Statement of Work (SOW) which are consistent in the scope and complexity with Outpatient Registered Nurse Services.

2. Price: The Pricing Schedule must be completed for all the line items and will be evaluated as to completeness and reasonableness. The offeror with the lowest technically acceptable prices represents the best value to the Government.

3. Past Performance: The offeror’s performance on contracts completed during the past three (3) years and all contacts currently in progress for Outpatient Registered Nurse

Services. The offeror’s technical proposal shall include a listing of previous Outpatient

Registered Nurse Services awarded to the offeror for services provided to rural locations.

I. FAR 52.212-3 Offer Representations and Certifications-Commercial Products and Commercial

Services (MAY 2024). See attachment for full text. The Offeror shall complete only paragraphs

(b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

J. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services

(NOV 2023). Applied to this acquisition and it’s by reference.

K. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders Commercial Products and Commercial Services (JAN 2025). See attachment for full text.

L. FAR 52.214-16 Minimum Bid Acceptance Period (April 1984). See attachment for full text.

M. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition

Regulation (HHSAR) clauses that are applicable including below.

N. SECURITY CLEARANCE

http://www.acquisition.gov/

A security pre-clearance must be performed for any employees referred to IHS through this contract.

Fingerprints must be completed and adjudicated prior to services being performed under this contract.

No contract award shall be made to any vendor or provider listed on the OIG Exclusion List http://exclusions.oig.hhs.gov throughout the duration of the contract. It shall be the responsibility of the contractor to notify the acquisition official if there is a change in provider.

Performance of this contract will require routine access by employees of the Contractor or its subcontractors to facilities or systems controlled by the Indian Health Service (I.H.S.). Before starting work requiring routine access to I.H.S. facilities or systems each person must complete an FBI National Criminal History Check (Fingerprint Check) adjudicated by an I.H.S. employee using the Office of Personnel Management Personnel Investigations Processing System.

Contractors shall allow five (5) business days for I.H.S. processing of fingerprints taken electronically at an I.H.S. site and thirty (30) business days for non-electronic processing of fingerprints using FBI Form FD-258. A list of I.H.S. sites with electronic fingerprint capability is available from the Contracting Officer.

In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on the HHS Office of Inspector General List of Excluded Individuals/Entities

(LEIE), http://exclusions.oig.hhs.gov. As soon as practicable prior to the start of work, the performance of the work the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for screening before they begin work.

The Contractor is responsible for conducting security preclearance investigations in sufficient depth to ensure that each Contractor or subcontractor employee referred to I.H.S. is not on the

LEIE and can obtain a favorable fingerprint clearance. Each security preclearance shall be conducted sufficiently in advance of the start of performance to avoid delays caused by denial of access. If this is a Time and Materials, Labor-Hour or Cost Reimbursement contract, the contractor shall not charge for or be reimbursed for labor hours or other costs incurred for employees who are unable to perform due to denial or access or the excess time required to resolve and clear unfavorable security clearance findings. If this is a Fixed Price contract, denial of access due to security clearance findings shall not be a basis for excusable delay or an increase to the contract amount.

The Government will pay for the cost to process the contractor's suitability clearances.

However, multiple investigations for the same position may, at the Contracting Officers discretion, lead to reduction(s) in the contract price of no more than the cost of the extra investigation(s).

http://exclusions.oig.hhs.gov/

Employees that DO NOT have access to LMS, contractors, volunteers, or IHS employees with

IPA's or MOA's to tribal organizations please, click here IHS Sexual Abuse Prevention website.

When the contractors have completed and passed the training, please have them send a copy of the last page of the training with Name, Date, and Time to their Supervisor, COR, and Kimmen

LeBeau, e-mail: Kimmen.LeBeau@ihs.gov.

"Contract Personnel will arrive on a Business Day ONLY to complete all Orientation and

Background procedures. The Clinical Director or Designee will ensure all Orientation and

Background procedures have been completed and an email will be sent to the Contracting department to state as such. The Contract Personnel will NOT see patients until

Background/Fingerprints have been cleared."

"The standards of medical practice and duties of the Contractor through its Contract Personnel shall be determined pursuant to the bylaws of the Service Unit. The regulations of the hospital, applicable provisions of law, other rules and regulations of any and all governmental authorities relating to licensure and regulation of Contract Personnel and hospitals must be followed. Also, the standards and recommendations of Centers for Medicare and Medicaid Services (CMS) or the Accreditation organization must be adhered to. The Contract Personnel shall be required to participate in a quality improvement program, which is consistent with current requirements for ongoing monitoring and evaluation of the quality and appropriateness of care."

O. Offers will be accepted electronically, Submit via e-mail to the following:

Great Plains Area Indian Health Service Division of Acquisition Management

Attn: William Kohl, Contract Specialist

Email: William.Kohl@ihs.gov

Any questions, please submit by email to: William.Kohl@ihs.gov; before August 11, 2025 by

12:00 pm CST. Contractors will need a Unique Entity ID (UEI) number, TIN number, and be registered with www.sam.gov.

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system. In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving

Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the

Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register-however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

mailto:Kimmen.LeBeau@ihs.gov mailto:William.Kohl@ihs.gov mailto:William.Kohl@ihs.gov https://www.ipp.gov/

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-

3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

ATTACHMENTS:

1. Notice to Quoters

2. SF18 Request for Quotes

3. Statement of Work

4. Provisions and Clauses

5. Indian Firm Representation Form

6. Business Associate Agreement

7. Wage Determination Number 2015-5377 mailto:IPPCustomerSupport@fiscal.treasury.gov

75H70625Q00026

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

07/30/2025 IHS1505953

1 78

INDIAN HEALTH SERVICE

Division of Acquisition Management 115 4th Ave SE

Great Plains Area

Aberdeen SD 57401

Multiple

WILLIAM KOHL

08/14/2025 1200 CT

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

***THIS IS AN INDIAN SMALL BUSINESS ECONOMIC

ENTERPRISE (ISBEE) SET-ASIDE***

Firm Fixed Price, Non-Personal Medical Service Purchase Order for OUTPATIENT REGISTERED NURSES.

Base Period with Nine (9) Option Periods. Base period will be Six (6) Months, and each option period will be six (6) months as well.

Schedule will be with the Director of Nursing (DON) or her designee. Assignments will be rotating shifts of eight (8) hour or twelve (12) hour shifts on weekdays. Four (4) hour shifts on weekends. The Woodrow Wilson Keeble Memorial Health Care Center is open Monday through Friday, Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 78

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70625Q00026

8:00am-8:00pm and Saturdays and Sundays from

1:00pm-5:00pm. The contractor will not be on a standby or call back during this contract. Hours are subject to change when the staff is unavailable or if/when there is a decrease in staff. Shift times are subject to change based on the medical need of the patient and clinic operations. The contract Outpatient Registered

Nurse will adhere to work duties and schedule for shifts in accordance with Statement of Work (SOW).

The quoted unit price is an all-inclusive cost.

All-inclusive is defined to include travel, lodging, per diem, fringe benefits, Federal/State/Local taxes, plus any other costs pertinent to the performance of this contract.

Period of Performance: 09/01/2025 to 08/31/2030

1 BASE PERIOD: 09/01/2025-02/28/2026

THREE (3) OUTPATIENT REGISTERED NURSES

ESTIMATED 3,900 HOURS

$_______________ PER HOUR

$_______________ TOTAL

Delivery: 02/28/2026

Delivery Location Code: IHSSISSETON

SISSETON

100 LAKE TRAVERSE DRIVE

SISSETON SD 57262 US

Period of Performance: 09/01/2025 to 02/28/2026

2 OPTION PERIOD ONE (1): 03/01/2026-08/31/2026

THREE (3) REGISTERED NURSES

ESTIMATED 3,900 HOURS

$_______________ PER HOUR

$_______________ TOTAL

(Option Line Item)

02/28/2026

Delivery: 08/31/2026

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

3 78

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70625Q00026

Delivery Location Code: IHSSISSETON

IHSSISSETON

100 LAKE TRAVERSE DRIVE

SISSETON SD 57262 US

Period of Performance: 03/01/2026 to 08/31/2026

3 OPTION PERIOD TWO (2): 09/01/2026-02/28/2027

THREE (3) REGISTERED NURSES

ESTIMATED 3,900 HOURS

$_______________ PER HOUR

$_______________ TOTAL

(Option Line Item)

08/31/2026

Delivery: 02/28/2027

Delivery Location Code: IHSSISSETON

IHSSISSETON

100 LAKE TRAVERSE DRIVE

SISSETON SD 57262 US

Period of Performance: 09/01/2026 to 02/28/2027

4 OPTION PERIOD THREE (3): 03/01/2027-08/31/2027

THREE (3) REGISTERED NURSES

ESTIMATED 3,900 HOURS

$_______________ PER HOUR

$_______________ TOTAL

(Option Line Item)

02/26/2027

Delivery: 08/31/2027

Delivery Location Code: IHSSISSETON

IHSSISSETON

100 LAKE TRAVERSE DRIVE

SISSETON SD 57262 US

Period of Performance: 03/01/2027 to 08/31/2027

5 OPTION PERIOD FOUR (4): 09/01/2027-02/29/2028

THREE (3) REGISTERED NURSES

ESTIMATED 3,900 HOURS

$_______________ PER HOUR

4 78

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70625Q00026

$_______________ TOTAL

(Option Line Item)

08/31/2027

Delivery: 02/29/2028

Delivery Location Code: IHSSISSETON

IHSSISSETON

100 LAKE TRAVERSE DRIVE

SISSETON SD 57262 US

Period of Performance: 09/01/2027 to 02/29/2028

6 OPTION PERIOD FIVE (5): 03/01/2028-08/31/2028

THREE (3) REGISTERED NURSES

ESTIMATED 3,900 HOURS

$_______________ PER HOUR

$_______________ TOTAL

(Option Line Item)

02/29/2028

Delivery: 08/31/2028

Delivery Location Code: IHSSISSETON

IHSSISSETON

100 LAKE TRAVERSE DRIVE

SISSETON SD 57262 US

Period of Performance: 03/01/2028 to 08/31/2028

7 OPTION PERIOD SIX (6): 09/01/2028-02/28/2029

THREE (3) REGISTERED NURSES

ESTIMATED 3,900 HOURS

$_______________ PER HOUR

$_______________ TOTAL

(Option Line Item)

08/31/2028

Delivery: 02/28/2029

Delivery Location Code: IHSSISSETON

IHSSISSETON

100 LAKE TRAVERSE DRIVE

SISSETON SD 57262 US

Period of Performance: 09/01/2028 to 02/28/2029

8 OPTION PERIOD SEVEN (7): 03/01/2029-08/31/2029

5 78

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70625Q00026

THREE (3) REGISTERED NURSES

ESTIMATED 3,900 HOURS

$_______________ PER HOUR

$_______________ TOTAL

(Option Line Item)

02/28/2029

Delivery: 08/31/2029

Delivery Location Code: IHSSISSETON

IHSSISSETON

100 LAKE TRAVERSE DRIVE

SISSETON SD 57262 US

Period of Performance: 03/01/2029 to 08/31/2029

9 OPTION PERIOD EIGHT (8): 09/01/2029-02/28/2030

THREE (3) REGISTERED NURSES

ESTIMATED 3,900 HOURS

$_______________ PER HOUR

$_______________ TOTAL

(Option Line Item)

08/31/2029

Delivery: 02/28/2030

Delivery Location Code: IHSSISSETON

IHSSISSETON

100 LAKE TRAVERSE DRIVE

SISSETON SD 57262 US

Period of Performance: 09/01/2029 to 02/28/2030

10 OPTION PERIOD NINE (9): 03/01/2030-08/31/2030

THREE (3) REGISTERED NURSES

ESTIMATED 3,900 HOURS

$_______________ PER HOUR

$_______________ TOTAL

(Option Line Item)

02/28/2030

Delivery: 08/31/2030

Delivery Location Code: IHSSISSETON

6 78

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70625Q00026

IHSSISSETON

100 LAKE TRAVERSE DRIVE

SISSETON SD 57262 US

Period of Performance: 03/01/2030 to 08/31/2030

RFQ TOTAL $____________________

ATTACHMENTS:

1. Notice to Quoters

2. SF18 Request for Quotes

3. Statement of Work

4. Business Associate Agreement

5. Provisions and Clauses

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system in compliance with the Office of Management and

Budget (OMB) M-15-19 memorandum Improving

Government Efficiency and Saving Taxpayer Dollars

Through Electronic Invoicing directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.

Invoices submitted under any award resulting from this solicitation will be required to utilize the

Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and

Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the

Treasury Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St.

Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization, and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or

IPPCustomerSupport@fiscal.treasury.gov.

Should the contractor feel that use of the IPP

7 78

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70625Q00026 would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

WOODROW WILSON KEEBLE MEMORIAL HEALTH CARE CENTER

STATEMENT OF WORK

OUTPATIENT REGISTERED NURSE SERVICES

A. BACKGROUND

The Woodrow Keeble Health Care Center’s Mission is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level, and to provide professional nursing services in the Outpatient Department.

B. PURPOSE OF CONTRACT

The purpose of the contract is for the recruitment, credentialing, and placement of Registered Nurses to provide services during acute staff shortages. The care provided by the Contractor shall be comprehensive as the Indian Health Service supplied facilities, equipment, and support services permit. The Contractor shall furnish the necessary personnel to provide nursing services to the Woodrow Wilson Keeble Memorial Health

Care Center. The Indian Health Services requires nursing services upon request during the term of this contract.

The contract resulting from this solicitation shall:

1. Be non-personal health service contract under which the contractor is an independent contractor.

2. Allow the government to evaluate the quality of professional and administrative services provided.

3. Require the Contractor to adhere to the policies and procedures of the Woodrow Wilson Keeble Memorial Health Care Center.

4. Require the Contractor to provide general and professional liability insurance for its employee and agents; the contract shall indemnify the government for any liability producing act or omission by the Contractor, the employees and agents occurring during the contract performance.

5. Require the Contractor to assume sole and exclusive responsibility for withholding federal and state taxes, paying federal social security and employment insurance, and providing workman’s compensation.

C. PERIOD OF PERFORMANCE

Date of award, Base Year + Nine (9) Option Periods. Each option period will be Six (6) months each, as scheduled with the Director of Nursing (DON) or her designee. The contractor shall locate and have available qualified RN staff to provide nursing services.

Assignments will be rotating shifts of 8 or 12 hours, and 4 hours shifts on weekends as scheduled with the DON or her designee. The WWKMHCC is open M-F, 8:00am-8:00pm, and Saturdays and Sundays from 1:00pm-5:00pm. The contractor will not be on a standby or call back during this contract. Hours are subject to change when the staff is unavailable or when there is a decrease in staff. Shift times are subject to change based on the medical need of the patient and clinic operations. The contract Registered Nurse adheres to work duties and schedule for shifts in accordance with SOW.

D. CONTRACTOR RESPONSIBILITIES

1. Complete patient assessments related to presenting conditions including prevention screenings and coordinating care consults to determine the required care needed.

2. Set-up and operate specialized equipment, such as EKG machine, blood pressure monitors, and glucometer.

3. Provides all provider ordered treatments and interventions including administration of prescribed oral medications, hypodermic injections, and intravenous medication.

4. Provides education and teaching to patients and families on preventive, curative and rehabilitative measures involved in health care.

5. Prepares and reviews records of care given and makes sure all care provided is documented on patients records in accordance with WWKMHCC documentation requirements in the electronic medical record and local polices.

6. Provides customer service and professionalism to colleagues and patients.

7. Collaborates with the multidisciplinary healthcare team to ensure the RN scope of practices for ambulatory patient care is achieved and adhered to for all patient encounters.

8. Shall have professional skills and experience to support nursing skills, principles, standards of practice to plan and provide coordinated care for patients of all ages across the lifespan.

9. Maintains compliance with WWKMHCC licensure, certifications, and ongoing competency requirements such as BLS (Basic Life Support).

10. Assist with answering telephone calls and scheduling patient appointments.

11. Maintains compliance with WWKMHCC employee health healthcare personnel

(HCP) requirements including providing documentation of the following vaccine series prior to start date:

A) HCP born in 1957 or later must have 2 doses of MMR 4 weeks apart or serologic evidence of immunity.

B) Proof of Hepatitis B series completion.

C) Proof of annual Influenza.

D) For HCP who have no serologic proof of varicella immunity must 2 doses of

Varicella vaccine 4 weeks apart.

E) Proof of 1 dose of Tdap with a Td booster every 10 years thereafter.

E. GOVERNMENT FURNISHED EQUIPMENT, FACILITIES, AND PROPERTY

The contract licensed Registered Nurse shall be assigned to the Outpatient Department

– in which space for personal belonging shall be provided. The Registered Nurse will be authorized to use all areas of the medical treatment facility available to civil service and commission corp. The same restrictions apply to the contractor nurse as any other Indian

Health Service personnel to use these areas for official business activities only.

The contract Registered Nurse will be authorized to use all administrative and professional support available to Indian Health Service personnel. This will include but not be limited to copy machines, telefax machines, and medical library and telephone services. The same restrictions to use these items for official Indian Health Service business apply.

The contract Registered Nurse shall be provided with an orientation to the Indian health

Service and the Woodrow Wilson Keeble Memorial Health Care Center served.

The service unit shall provide all medical and non-medical equipment and supplies used in the Woodrow Wilson Keeble Memorial Health Care Center for the care and management of patients.

The service unit shall provide an ongoing method of monitoring and evaluation of the quality and appropriateness of patient care and of identifying deficiencies in the quality service performed before the level of performance becomes unacceptable.

F. WORK SCHEDULE/PAYMENT SCHEDULE

Adheres to work duties and schedule for shifts in accordance with SOW with no more than one (1) unplanned absence per quarter.

G. QUALITY ASSURANCE

The RN will participate in the facility quality assurance performance improvement activities which include chart review processes for the facility and/or department; and participate in ongoing improvement activities and corrective actions as needed.

H. REPORTING REQUIREMENTS

The contractor shall comply with all IHS facility infection control and safety procedures, and standards. During the performance of this contract, the Contractor shall provider for the consistent performance of patient care process according to the standards of The Joint

Commission (TJC) who supplies accreditation to the Woodrow Wilson Keeble Memorial

Health Care Center.

Upon award, the selected medical professional(s) shall undergo Indian Health Service

(IHS) mandated security clearance for work on site for the Woodrow Wilson Keeble

Memorial Health Care Center. The security preclearance requirement must adhere to the process which includes fingerprint check and a screen check through the Office of the

Inspector General’s exclusion list at http://exclusions.oig.hhs.gov

Documented evidence of the clearances shall be provided to the Contracting Officer at the

Woodrow Keeble Memorial Health Care Center.

I. PROFESSIONAL QUALIFICATIONS CRITERIA

It is condition of the contract that all required certifications on this statement of work remain current during the life of the contract. Office of Personnel Management for all nursing grade levels of positions require applicants must have passed the National

Council Licensure Examination (NCLEX), and maintain a current unrestricted license from a State the District of Columbia, the Commonwealth of Puerto Rico, or a territory of the United States. The contract licensed professional nurse must have a current basic life support (BLS) certification.

The contract Registered Nurse must have one (1) year of professional experience.

J. CHARACTER INVESTIGATION FOR CONTRACTORS WHO WILL HAVE CONTACT

WITH NATIVE AMERICAN CHILDREN

The Contracted Registered Nurse performing services under this contract will have regular contact with or control over Native American children and is subject to a character investigation in accordance with the “Indian Child Protection and Family

Violence Prevention Act” P.L. 101-630. The Contractor and its employee’s must perform in accordance with section231 of the Crime Control Act of 1990, P.L. 101-647. Failure to comply with these statutes will result in immediate removal.

K. VERIFICATION OF LICENSURE

To ensure that Registered Nurses providing services under this contract are properly licensed and that Woodrow Wilson Keeble Memorial Health Care Center is aware of any disciplinary actions taken against such nurses the contractor shall:

1. Verify through the State Board of Nursing that the nurse holds a current, active nursing licenser, which is in good standing.

2. Inform WWKMHCC of the status of all licenses for each nurse who would provide services under this contract in this facility.

3. Obtain at least two (2) letters of reference from health care providers who have knowledge of the applicant’s nursing practice skills. One (1) letter must from the nurse supervisor at the facility where the applicant last practiced. The letter must be signed and dated.

4. Provide all information regarding performance and disciplinary actions that is collected on nurses who would be placed under this contract to the Director of Nursing.

5. Certify that all information obtained on contract Registered Nurses has been reviewed and verified by the contractor. This certification must include a statement that the

Contractor has found no reason to reject the nurse’s application. The names of the contracts, their titles, telephone numbers, dates of contracts, and the name(s) of the contractor’s representative(s) collecting and reviewing such information must be recorded in writing and made available to the WWKMHCC by the Contractor.

L. COMPENSATION

The contractor shall be responsible for all inclusive costs. “All-inclusive” is defined to include travel, lodging, per diem, fringe benefits, federal/state/local taxes, plus all other costs pertinent to the performance of this contract. There will be no differential pay for government holidays, overtime, compensation time, and night differential.

M. PAYMENT PROCESS

The contractor shall submit a weekly timesheet and invoice for services rendered for each contract provider(s), that is mutually agreed upon by the contractor and the COR.

Invoice submission and payment: In compliance with the Office of Management and

Budget (OMB) M-15-19 memorandum Improving Government Efficiency and Saving

Taxpayer Dollars Through Electronic Invoicing directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the

Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic

Submission and Processing of Payment Requests.

The Contractor shall submit a signed and approved invoice to request payment.

The Contractor shall include the following information on each invoice in accordance with the Prompt Payment Act (5 CFR Part 1315.9(b)):

1. Contractor's name;

2. Invoice number and date;

3. Entire award number (Purchase Order Number/Delivery Order Number/Contract

Number) or other authorization number for delivery of goods or services;

4. Description (including dates of service), price, and quantity of goods and services rendered;

5. Shipping and payment terms;

6. SAM Unique Entity ID and Taxpayer Identifying Number (TIN); and

7. Contact name (where practicable), title and telephone number.

Payment shall be made by the:

Great Plains Area

Indian Health Service

Division of Financial Management

114 5th Ave se - room 309 federal building

Aberdeen, South Dakota 57401

N. CONTRACTING OFFICER’S REPRESENTATIVE (C0R) DESIGNATION

The COR representing the government for the purpose of this contract shall be designated in writing by the Contracting Officer (CO) at the Great Plains Area IHS.

The COR is responsible for:

1. Monitoring the contractor’s technical progress including surveillance, assessment, performance, and recommending to the CO changes in requirements.

2. Interpreting the Performance Work Statement.

3. Performing technical evaluation as required.

4. Performing technical inspection and acceptance required by this contract.

5. Assisting the contractor in the resolution of technical problems encountered during performance.

6. Serving as systems manager to ensure compliance with the Privacy Act.

The designated COR for this contract is:

Ella Mae Greybuffalo

100 Lake Traverse Drive

Sisseton, SD 57262

Direct Phone: 605-742-3862

E-mail: Ella.Greybuffalo@ihs.gov

1. Authority

1.1. No person other than the Contracting Officer has authority to bind the Government with respect to this contract.

1.2. No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

1.3. In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract:

1.3.1. An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

1.3.2. A purported modification or change order issued by anyone other than the Contracting Officer;

1.3.3. A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or

1.3.4. An order, direction, consent, or permission from anyone other than the Contracting Officer to:

1.3.4.1. Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling;

or

1.3.4.2. Expend hours in excess of a specified level of effort.

mailto:Ella.Greybuffalo@ihs.gov

52.252-1 Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of provision)

FAR CITATION PROVISION TITLE PROVISION DATE

52.204-6 Unique Entity Identifier OCT 2016

52.204-7 System for Award Management NOV 2024

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-17 Ownership or Control of Offeror AUG 2020

52.204-20 Predecessor of Offeror AUG 2020

52.204-22 Alternative Line-Item Proposal JAN 2017

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services – Representations

OCT 2020

52.204-29 Federal Acquisition Supply Chain Security Act Orders – Representations and Disclosures

DEC 2023

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services

SEP 2023

52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services

MAY 2024

52.212-3 Alternate I FEB 2024

52.219-1 Small Business Program Representations FEB 2024

52.219-1 Alternate I FEB 2024

52.219-1 Alternate II MAR 2023

52.223-22 Public Disclosure of Gas Emissions and Reduction Goals – Representation

DEC 2016

52.225-18 Place of Manufacture AUG 2018

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representation and Certifications

JUN 2020

https://www.acquisition.gov/far/52.107#FAR_52_107 https://www.acquisition.gov/browse/index/far

52.252-2 Clauses Incorporated by Reference.

As prescribed in 52.107(b), insert the following clause:

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of clause)

52.202-1 Definitions JUN 2020

52.203-5 Covenant Against Contingent Fees MAY 2014

52.203-6 Restrictions on Subcontractor Sales to the Government JUN 2020

52.203-6 Alternate I NOV 2021

52.203-7 Anti-Kickback Procedures JUN 2020

52.203-17 Contractor Employee Whistleblower Rights NOV 2023

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

JUN 2020

52.204-12 Unique Entity Identifier Maintenance OCT 2016

52.204-13 System for Award Management OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and Certifications

DEC 2014

52.204-23 Prohibition on Contracting for Hardware, Software, and Service Developed or Provided by Kaspersky Lab Covered Entities

DEC 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.211-5 Material Requirements AUG 2000

52.216-25 Contract Definitions OCT 2010

52.216-25 Alternate I APR 1984

52.219-33 Nonmanufacturer Rule SEP 2021

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor – Cooperation with Authorities and Remedies JAN 2025

52.222-50 Combating Trafficking in Persons NOV 2021

52.222-50 Alternate I MAR 2015

52.225-1 Buy American-Supplies OCT 2022

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

MAY 2024

52.232-33 Payment by Electronic Funds Transfer – System for Award Management

OCT 2018

52.233-3 Protest after Award AUG 1996

52.233-3 Alternate I JUN 1985 https://www.acquisition.gov/far/52.107#FAR_52_107 https://www.acquisition.gov/browse/index/far

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act – Covered Foreign Entities

NOV 2024

52.243-1 Changes Fixed – Price AUG 1987

52.244-6 Subcontracts for Commercial Products and Commercial Services JAN 2025

Clauses Incorporated in Full Text.

52.212-4Contract Terms and Conditions—Commercial Products and Commercial Services.

As prescribed in 12.301(b)(3), insert the following clause:

CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a)Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1)Within a reasonable time after the defect was discovered or should have been discovered; and

(2)Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b)Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c)Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d)Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e)Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

https://www.acquisition.gov/far/12.301#FAR_12_301 https://www.acquisition.gov/far/52.233-1#FAR_52_233_1 https://www.acquisition.gov/far/52.202-1#FAR_52_202_1

(f)Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g)Invoice.

(1)The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i)Name and address of the Contractor;

(ii)Invoice date and number;

(iii)Contract number, line item number and, if applicable, the order number;

(iv)Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v)Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi)Terms of any discount for prompt payment offered;

(vii)Name and address of official to whom payment is to be sent;

(viii)Name, title, and phone number of person to notify in event of defective invoice; and

(ix)Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x)Electronic funds transfer (EFT) banking information.

(A)The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B)If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C)EFT banking information is not required if the Government waived the requirement to pay by

EFT.

https://www.acquisition.gov/far/52.232-33#FAR_52_232_33 https://www.acquisition.gov/far/52.232-34#FAR_52_232_34

(2)Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h)Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i)Payment.-

(1)Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2)Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3)Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4)Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5)Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i)Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A)Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B)Affected contract number and delivery order number, if applicable;

(C)Affected line item or subline item, if applicable; and

(D)Contractor point of contact.

(ii)Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6)Interest.

(i)All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://www.acquisition.gov/far/52.212-5#FAR_52_212_5 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section7109&num=0&edition=prelim which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii)The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii)Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if–

(A)The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B)The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment…