75H70526Q00025.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

230CODE 16. ADMINISTERED BYCODE

X

X

518210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR235

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/09/2026 1400 CT

08/25/2026

WINONA KITTO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70526Q00025

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 13OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Bemidji MN 56601

2225 Cooperative Ct NW, Rm 200

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$40

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Indian Health Service WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

Red Lake MN 56671-0497

24760 Hospital Drive

Indian Health Service

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

UNIPOC Management System, brand name or equal

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

75H70526Q00025

UNIPOC POC

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

13 2 of

SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT ADMINISTRATION DATA

Contract Administration: All contract administration matters will be handled by the following individuals:

CONTRACTOR NAME AND ADDRESS:

EIN/TIN#_______________________________

UIE SAMS#_____________________________

CAGE#_________________________________

NAME:__________________________________

TELEPHONE:____________________________

EMAIL: _________________________________

DELIVERY ADDRESS:

Red Lake Hospital 24760 Hospital Dr Red Lake, MN 56671

CONTRACTOR REGISTRATION: All required information must be in the System for Award Management (SAM) at www.sam.gov.

GOVERNMENT:

Winona Kitto Jennifer Richardson Indian Health Service Indian Health Service 2225 Cooperative Ct NW, Rm 202 2225 Cooperative Ct NW, Rm 202 Bemidji, MN 56601 Bemidji, MN 56601 Winona.kitto@ihs.gov Jennifer.richardson@ihs.gov

The associated North American Industrial Classification System (NAICS) code: 518210 – Computing Infrastructure Providers, Data Processing, Web Hosting and Related Services

PSC: 7A21 – IT and Telecom – Business Application Software (Perpetual License Software)

CONTRACT TYPE: Firm-Fixed Price

INVOICES: In accordance with the Prompt Payment Act, payment will be due 15 days after receipt of services or receipt of a proper invoice, whichever is later.

mailto:Winona.kitto@ihs.gov mailto:Jennifer.richardson@ihs.gov

INVOICE INSTRUCTIONS:

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- A copy of the Contractor's invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected;

- Contractor's Invoice shall contain:

* Contract number

* SAM's Registration - Unique Identity Number (UEI Number)

* EIN or Tax ID Number

* List of deliverables;

- Timesheets if applicable - Number of hours worked with corresponding labor category and rate

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions.

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

Improperly prepared invoices or statements shall be returned to the contractor and may delay payment.

BID SCHEDULE – Base Plus 4 Option Years

DESCRIPTION QTY UNIT

OF

ISSUE

UNIT PRICE TOTAL

Base Year 09/01/2026 – 08/31/2027 Initial Equipment Costs – UNIPOC POC Management System – Small (SO) 1 EA $ $ IF UPOC Scripted PXP (SO) 1 EA $ $ IMP UPOC Sm+IS RMT (DM) 1 EA $ $

UNIPOC/POCC INFORMATICS_GOLD 1 EA $ $

Option Year 1 09/01/2027 – 08/31/2028

UNIPOC/POCC INFORMATICS_GOLD 1 EA

Option Year 2 09/01/2028 – 08/31/2029

UNIPOC/POCC INFORMATICS_GOLD 1 EA $ $

Option Year 3 09/01/2029 – 08/31/2030

UNIPOC/POCC INFORMATICS_GOLD 1 EA $ $

Option Year 4 09/01/2030 – 08/31/2031

UNIPOC/POCC INFORMATICS_GOLD 1 EA $ $

Grand Total: $

Statement of Work

UNIPOC Point of Care Management System

Part 1: General Information A. Introduction

The Red Lake Service Unit (RLSU) provides healthcare services including Emergency Medical services, family practice, internal medicine, pediatrics, dental, optometry, physical/occupational therapy, lab/radiology with mammography and bone density, pharmacy, mental health services, nutrition/diabetic educator services, and contract health services. The laboratory at Red Lake services the entire facility. The purpose of this Statement of Work (SOW) is to establish the requirements for the procurement, installation, implementation, maintenance, technical support, quality assurance support, training, and ongoing operational support of the UNIPOC Point-of-Care (POC) testing system for use within a healthcare facility environment.

B. Background The healthcare facility requires a reliable and efficient point-of-care testing system to support patient diagnosis, treatment, and monitoring in various clinical settings. The UNIPOC POC system is intended to improve turnaround times, enhance patient care, support clinical decision-making, and maintain compliance with applicable regulatory and accreditation standards.

C. Scope The Contractor shall furnish and maintain a fully operational UNIPOC POC testing system capable of supporting clinical laboratory and patient care operations. The system shall support rapid point-of-care diagnostic testing and include all required instrumentation, software, interfaces, consumables, quality control support, maintenance, technical support, and user training.

The Contractor shall provide all services necessary for:

• Delivery and installation of equipment

• Initial system setup and configuration

• Integration support with existing electronic health record (EHR) and laboratory information systems (LIS), and scripting software.

• Initial staff training

• Preventive maintenance

• Corrective maintenance and repair

• Software upgrades and updates

• Technical and customer support

• Replacement parts and supplies

• Quality control and proficiency testing support The Contractor shall ensure the system remains fully functional and compliant with applicable healthcare and laboratory standards during the entire period of performance.

D. Contractor Responsibilities

a. Equipment and System Provision

Provide all equipment necessary for full operation of the UNIPOC POC system, including but not limited to:

• Docking stations

• Data management software

• Connectivity hardware

• Required accessories and peripherals

All equipment shall be new.

b. Installation and Configuration

The Contractor shall:

• Deliver all equipment to the Government facility

• Install and configure all systems

• Verify operational readiness

• Perform acceptance testing

• Coordinate connectivity and interface setup

• Ensure proper system functionality prior to go-live

c. Training

The Contractor shall provide initial and ongoing training for Government personnel.

Training shall include:

• System operation

• Quality control procedures

• Troubleshooting procedures

• Maintenance procedures

• Operator competency requirements

• Regulatory documentation requirements

Training materials shall be provided in electronic and/or hard copy format.

d. Preventive Maintenance

The Contractor shall provide all scheduled preventive maintenance in accordance with manufacturer recommendations.

The Contractor shall coordinate maintenance scheduling with the COR.

e. Corrective Maintenance and Repair

The Contractor shall provide corrective maintenance and repair services for all covered equipment.

Corrective maintenance shall include:

• Troubleshooting

• Diagnosis

• Repair

• Replacement parts

• Labor

• Travel

• Emergency service support

The Contractor shall provide remote technical support and on-site support as necessary.

f. Software Updates and Upgrades

The Contractor shall provide all software updates, patches, firmware updates, and upgrades released during the contract period at no additional cost.

Updates shall:

• Maintain cybersecurity compliance

• Improve system functionality

• Correct identified deficiencies

• Maintain interoperability

• Support regulatory compliance

g. Technical Support

The Contractor shall provide technical support services during normal business hours, at a minimum.

Support shall include:

• Telephone support

• Remote diagnostics

• Email support

• Escalation procedures

• Service ticket tracking

The Contractor shall provide contact information for support personnel.

h. Quality Assurance and Regulatory Compliance

The Contractor shall support compliance with:

• Clinical Laboratory Improvement Amendments (CLIA)

• The Joint Commission standards

• Applicable manufacturer requirements

The Contractor shall provide documentation supporting:

• Calibration

• Quality control

• Preventive maintenance

• Instrument performance

• Operator training

• Competency validation

i. Equipment Replacement

The Contractor shall replace defective or nonfunctional equipment that cannot be repaired within acceptable timeframes.

Replacement equipment shall be provided at no additional cost to the Government.

E. Government Responsibilities The Government shall:

• Provide access to designated work areas

• Provide appropriate electrical and network connectivity

• Designate a COR

• Coordinate access to clinical areas

• Ensure staff availability for training

• Provide timely notification of equipment issues

• Maintain environmental conditions suitable for equipment operation

Part 2: Technical requirements A. Performance Requirements

The Contractor shall meet the following minimum performance standards:

System Availability 95% uptime minimum Technical Support Response Within 2 hours during business hours On-Site Service Response Within 24 hours for critical failures Preventive Maintenance Completion 100% completed per manufacturer schedule Software Updates Implemented within manufacturer-recommended timelines Training Completion Completed prior to system go-live

B. Deliverables The Contractor shall provide the following deliverables:

Deliverable Frequency Equipment Delivery and Installation One-time Acceptance Testing Documentation One-time Training Documentation Initial Preventive Maintenance Reports After each service Corrective Maintenance Reports After each repair Quality Control Documentation As requested Software Upgrade Documentation As performed Service Activity Reports Monthly or quarterly Equipment Inventory List Annually

Part 3: Supporting Information

A. SECURITY REQUIREMENTS:

Contractor must follow all HIPAA and privacy regulations when working at the Service Unit or when interconnected via VPN to the instrument.

• A data exchange agreement will be signed by the Contractor due to the e-connectivity of instrument to provide troubleshooting by technical support.

o Data Exchange Agreement (DEA) for interconnection security agreements;

http://www.ihs.gov/oit/security/isa o HIPAA privacy rule; http://www.hhs.gov/hipaa/for-professionals/privacy/laws-regulations/

• Any persons involved in installation, validation and/or service of analyzer will check in with Service Unit security staff upon arrival and check out with security staff upon exit.

• Data security measures will be put into place if/when the Service Unit requires assistance with an instrument interface.

• The contractor will comply with the following listed regulations:

o Privacy Act, 5 U.S.C. 552a - Office of Privacy and Civil Liberties | Privacy

Act of 1974 o Health Insurance Portability and Accountability Act (HIPAA) - eCFR :: 45

CFR Part 164 -- Security and Privacy o CFR 42 Part 2 - eCFR :: 42 CFR Part 2 -- Confidentiality of Substance Use

Disorder Patient Records

• Indemnification and Governing Law o Indemnification, Liability, Statute of Limitations: Any provisions in the Terms of Service (TOS) related to indemnification and filing deadlines are hereby waived, and shall not apply except to the extent expressly authorized by law. Liability for any breach of the TOS as modified by this amendment, or any claim arising from the TOS as modified by this amendment, shall be determined under the Federal Tort Claims Act, or other governing federal authority. Federal statute of limitations provisions shall apply to any breach or claim.

o Governing law: Any arbitration, mediation or similar dispute resolution provision in the TOS is hereby deleted. The TOS and this amendment shall be governed by and interpreted and enforced in accordance with the laws of the United States of America without reference to conflict of laws. To the extent permitted by federal law, the laws of the State of Minnesota will apply in the absence of applicable federal law.

B. CONTRACTING ROLES AND RESPONSIBILITES:

1. Contracting Officers Representative:

http://www.ihs.gov/oit/security/isa http://www.hhs.gov/hipaa/for-professionals/privacy/laws-regulations/ http://www.hhs.gov/hipaa/for-professionals/privacy/laws-regulations/ https://www.justice.gov/opcl/privacy-act-1974 https://www.justice.gov/opcl/privacy-act-1974 https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-164 https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-164 https://www.ecfr.gov/current/title-42/chapter-I/subchapter-A/part-2 https://www.ecfr.gov/current/title-42/chapter-I/subchapter-A/part-2

The role of program and technical personnel in monitoring the contract is to assist and advise the contracting officer (KO), and act as the contracting officer representative (COR) when so designated by the KO.

COR activities include, but not limited to:

1. Providing technical monitoring during contract performance and advising the KO relating to delivery, acceptance, or rejection of deliverables in accordance with the terms of the contract;

2. Assessing contractor performance;

3. Recommending necessary changes to the schedule of work and period of performance to accomplish the objectives of the contract (the COR shall provide the KO a written request along with an appropriate justification and funding document, if additional finds are needed.);

4. Reviewing invoices/vouchers and recommending approval/disapproval by the KO, including providing comments regarding anything unusual discovered in the review;

5. Reviewing and recommending approval or disapproval of technical submissions, subcontractors, overtime, travel, and key personnel changes;

6. Assisting the contractor in the resolution of technical problems encountered during performance; and

7. Participating, as necessary, in various phases of the contract close-out process;

8. Provide receiving authorization within two days of services/items received or invoiced.

2. Contracting Officer:

The role of the contracting officer is to assist or advise the COR in post-award administration. Such activities include, but not limited to:

1. Processing disputes under the disputes clause and any resultant appeals.

2. Modifying or terminating the contract.

3. Determining the ability of: costs charged, and process payments under contract terms.

C. SECTION 508 AND ACCESSIBILITY

The included standards that must be met for this contract are taken from the following two resources. Compliance with these standards is mandatory for Federal agencies subject to Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).

• Section 508 Standards and Guidelines: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines

• Web Content Accessibility Guidelines (WCAG) 2.1: https://www.w3.org/TR/WCAG21

Software Accessibility - Non-Web Based

• All WCAG A & AA Success Criteria apply – EXCEPT the following:

o 2.4.1 Bypass Blocks o 2.4.5 Multiple Ways o 3.2.3.Consistent Navigation https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.w3.org/TR/WCAG21 o 3.2.4 Consistent Identification

• 502 Interoperability with Assistive Technology

• 503 Application

• 602 Support Documentation

• 603 Support Services

• 302 All Functional Performance Criteria - Note: Applies when Chapter 5 does not address one or more functions of ICT (E204), or when an agency invokes "equivalent facilitation" (E101.2)

For Software that is an authoring tool include

• 504 Authoring Tools

FEDERAL ACQUISITION REGULATIONS

52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisition.gov

52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance.

52.204-19 Incorporation by Reference of Representations and Certifications.

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Products and Commercial Services 52.217-8 Option to Extend Services.

52.217-9 (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 (years).

52.222-90 Addressing DEI Discrimination by Federal Contractors 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.224-1 Privacy Act Notification 52.224-2 Privacy Act.

52.232-1 Payments.

http://www.acquisition.gov/

HEALTH & HUMAN SERVICES ACQUISTION REGULATION (HHSAR) CLAUSES:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.hhs.gov/policies/hhsar/subpart301-1.html

HHSAR Provisions and Clauses:

352.224-70 Privacy Act.

352.226-1 Indian Preference.

352.237-70 Pro-Children Act.

352.237-74 Non-Discrimination in Service Delivery.

352.239-73 Electronic Information and Technology Accessibility Notice 352.239-74 Electronic and Information Technology Accessibility http://www.hhs.gov/policies/hhsar/subpart301-1.html