75H70526Q00008.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

228CODE 16. ADMINISTERED BYCODE

X

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR235

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/18/2026 1400 CT

02/11/2026

WINONA KITTO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70526Q00008

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 11 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Bemidji MN 56601

2225 Cooperative Ct NW, Rm 200

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Indian Health Service WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

Ogema MN 56569

40520 County Hwy 34

Indian Health Service

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Dental Software for White Earth Health Center

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

75H70526Q00008 3Shape Dental System

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

11 2 of

SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT ADMINISTRATION DATA

Contract Administration: All contract administration matters will be handled by the following individuals:

CONTRACTOR NAME AND ADDRESS:

EIN/TIN#_______________________________

UIE SAMS#_____________________________

CAGE#_________________________________

NAME:__________________________________

TELEPHONE:____________________________

EMAIL: _________________________________

DELIVERY ADDRESS:

White Earth Health Center 40520 County Highway 34 Ogema, MN 56569

CONTRACTOR REGISTRATION: All required information must be in the System for Award Management (SAM) at www.sam.gov.

GOVERNMENT:

Winona Kitto Jennifer Richardson Indian Health Service Indian Health Service 2225 Cooperative Ct NW, Rm 202 2225 Cooperative Ct NW, Rm 202 Bemidji, MN 56601 Bemidji, MN 56601 Winona.kitto@ihs.gov Jennifer.richardson@ihs.gov

The associated North American Industrial Classification System (NAICS) code: 339114 – Dental Equipment and Supplies Manufacturing

PSC: 6520 – Dental Instruments, Equipment and Supplies

CONTRACT TYPE: Firm-Fixed Price

INVOICES: In accordance with the Prompt Payment Act, payment will be due 15 days after receipt of services or receipt of a proper invoice, whichever is later.

mailto:Winona.kitto@ihs.gov mailto:Jennifer.richardson@ihs.gov

INVOICE INSTRUCTIONS:

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- A copy of the Contractor's invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected;

- Contractor's Invoice shall contain:

* Contract number

* SAM's Registration - Unique Identity Number (UEI Number)

* EIN or Tax ID Number

* List of deliverables;

- Timesheets if applicable - Number of hours worked with corresponding labor category and rate

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions.

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

Improperly prepared invoices or statements shall be returned to the contractor and may delay payment.

BID SCHEDULE

YEAR DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT

PRICE

TOTAL

BASE

YEAR

CLIN 0001 3Shape Dental

System-Complete Restorative (Stand- Alone License)

1 EA $ $

CLIN 0002 3Shape Renewal 12 Mo $ $ CLIN 0003 3SHA Train Online

DentalSYSCR 24 Hr

1 EA $ $

OPTION

YR 1

3Shape Renewal 12 Mo $ $

OPTION

YR 2

3Shape Renewal 12 Mo $ $

OPTION

YR 3

3Shape Renewal 12 Mo $ $

OPTION

YR 4

3Shape Renewal 12 Mo $ $ Grand Total:$_____________________

6. Period of Performance:

Base Period: 03/01/2026-02/28/2027

Option Year 1: 03/01/2027-02/28/2028

Option Year 2: 03/01/2028-02/28/2029

Option Year 3: 03/01/2029-02/28/2030

Option Year 4: 03/01/2030-02/28/2031

Statement of Work (SOW)

3Shape Dental System – Complete Restorative (Stand-Alone) Software, Renewal Service (RNWL), and Online Training (3SHA TRAIN ONLINE DENTALSYSCR 24HR)

1. Purpose

This Statement of Work (SOW) defines the tasks, deliverables, and performance requirements for the procurement, installation, renewal, and training of the 3Shape Dental System – Complete Restorative (Stand-Alone) software. The system supports the White Earth Health Center (WEHC) Dental Laboratory in fabricating restorative, implant, and removable prosthetics for patient care.

2. Scope

The contractor shall provide all personnel, materials, equipment, and services necessary to deliver and support the following:

• One (1) stand-alone perpetual license for 3Shape Dental System – Complete Restorative software.

• One (1) year of renewal service (RNWL) providing upgrades, maintenance, and technical support.

• One (1) 24-hour online training course (3SHA TRAIN ONLINE DENTALSYSCR 24HR) for designated Government users.

3. Background

The White Earth Health Center Dental Laboratory provides restorative and prosthodontic fabrication services that support clinical dental operations. To maintain production efficiency and interoperability with digital scanning and milling systems, the laboratory requires a modern CAD software solution capable of handling comprehensive restorative workflows, including crowns, bridges, implant abutments, bars, and full dentures.

The 3Shape Dental System – Complete Restorative is an FDA-listed, globally recognized CAD platform meeting these clinical and operational requirements.

4. Objectives

The objectives of this effort are to:

1. Procure and deploy one (1) seat/license of 3Shape Dental System – Complete Restorative (Stand-Alone) software.

2. Maintain continuous support through a one-year renewal service (LabCare or equivalent).

3. Provide authorized Government users with online training access to ensure competency in software use.

4. Ensure compliance with applicable Government IT, cybersecurity, and data protection policies.

5. Tasks and Performance Requirements

Task Performance Standard Acceptable

Quality Level

(AQL)

Method of Verification

5.1 Software

Delivery

Deliver software license and activation dongle within 30 calendar days of award.

100% on-time delivery

Inspection of delivery record

5.2 Installation &

Activation

Fully install and activate software on Government workstations within 10 business days of receipt.

Fully operational software

Functional test and user confirmation

5.3 Renewal /

Maintenance Coverage

Provide 12-month renewal (RNWL) including upgrades and technical support.

Continuous coverage, no lapse

License validation and support verification

5.4 Online

Training

Provide 24-hour online training access to one designated Government user within 15 business days of delivery.

100% enrollment and completion

Training completion certificate

5.5 Technical

Support

Maintain vendor/reseller support for troubleshooting during renewal period.

Response within 1 business day Support ticket logs

6. Deliverables

Deliverable Description Due Date

Software License 3Shape Dental System – Complete Restorative stand-alone license Within 30 days of award

Activation Key / Dongle Required for software activation Delivered with software

Installation Verification

Confirmation of successful software installation and activation

Within 10 business days after delivery

Deliverable Description Due Date

Renewal Documentation Proof of 12-month renewal coverage Within 30 days of activation

Online Training Access

Access credentials for online training (24-hour access)

Within 15 business days of delivery

Training Certificate Confirmation of course completion Within 30 days of training

7. Government-Furnished Equipment

The government will provide all necessary hardware and network access that meet or exceed 3Shape’s published system requirements for the Complete Restorative software.

8. Place of Performance

White Earth Health Center 40520 County Highway 34 Ogema, MN 56569

Installation and training may be conducted remotely or on-site as applicable.

9. Security and Privacy

• All software use shall comply with FISMA, HIPAA, and applicable agency cybersecurity standards.

• No patient data or personally identifiable information (PII) shall be transmitted outside government networks.

• Contractor personnel will not have access to live patient data or protected systems.

10. Acceptance Criteria

The government will accept deliverables when:

1. Software is fully functional and activated.

2. Renewal coverage and technical support access are verified.

3. Online training access and completion documentation are received.

4. All deliverables and documentation are complete and accurate.

11. Contractor Responsibilities

The contractor will:

1. Deliver all licenses, dongles, and renewal documentation.

2. Provide installation and activation assistance remotely or through authorized reseller.

3. Provide online training access to designated Government users.

4. Maintain vendor technical support throughout the contract period.

5. Supply all product documentation and software updates.

12. Government Responsibilities

The government will:

1. Provide suitable hardware and IT support for installation.

2. Designate user(s) for training participation.

3. Verify receipt and acceptance of deliverables.

4. Assign a technical point of contact for coordination. Coordinated with White Earth

Health Center BioMed supervisor and IT supervisor.

Minimum Requirements (Typical Use):

• Operating System: Windows 10 (64-bit) or equivalent

• RAM: 16 GB minimum

• GPU: NVIDIA GeForce/Quadro (≥2 GB GPU memory, DirectX 10 or later)

• Disk Space: ~20 GB minimum

Recommended (Heavy Workflows):

• OS: Windows 10 Pro (64-bit) or newer

• RAM: 32 GB or more

• GPU: ≥4 GB NVIDIA GeForce/Quadro, DirectX 10+ or 11

• Storage: 1 TB SSD or larger

• Monitor: Full HD (1920×1080) or higher

FEDERAL ACQUISITION REGULATIONS

52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov 52.202-1 Definitions.

52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services 52.217-8 Option to Extend Services 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving.

http://www.acquisition.gov/

52.225-13 Restrictions on Certain Foreign Purchases.

52.232-39 Unenforceability of Unauthorized Obligations.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

52.233-3 Protest after Award.

52.233-4 Applicable Law for Breach of Contract Claim.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

HEALTH & HUMAN SERVICES ACQUISTION REGULATION (HHSAR)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.hhs.gov/policies/hhsar/subpart301-1.html

352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations.

352.224-70 Privacy Act.

352.226-1 Indian Preference.

352.226-2 Indian Preference Program.

352.237-70 Pro-Children Act.

352.237-74 Non-Discrimination in Service Delivery.

352.232-71 Electronic Submission of Payment Requests (Feb 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of Clause)