75H70525Q00023.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Red Lake MN 56671-0497 24760 Hospital Drive Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

X

541350

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR235

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/01/2025 1400 CT

08/21/2025

WINONA KITTO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70525Q00023

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 21OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Bemidji MN 56601 2225 Cooperative Ct NW, Rm 200

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$11.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Indian Health Service

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Preventative Maintenance for the Red Lake Service Unit Fire Alarm System

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

IEE

Fire Alarm System Preventative Maintenance 75H70525Q00033

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT ADMINISTRATION DATA

Contract Administration: All contract administration matters will be handled by the following individuals:

CONTRACTOR NAME AND ADDRESS:

EIN/TIN#_____________________________

UIE SAMS#___________________________

NAME: _______________________________

TELEPHONE: _________________________

EMAIL: ______________________________

DELIVERY ADDRESS:

Red Lake Hospital Indian Health Service

Ponemah Clinic Indian Health Service 19155 Nordin St.

Ponemah, MN 56666

24760 Hospital Drive Red Lake, MN 56671

CONTRACTOR REGISTRATION: All required information must be in the System for Award Management (SAM) at www.sam.gov.

GOVERNMENT:

Winona Kitto Jennifer Richardson Indian Health Service Indian Health Service 2225 Cooperative Ct NW, Rm 202 2225 Cooperative Ct NW, Rm 202 Bemidji, MN 56601 Bemidji, MN 56601 Winona.kitto@ihs.gov Jennifer.richardson@ihs.gov

The associated North American Industrial Classification System (NAICS) code: 541350 Building Inspection Services

PSC: J063 Maint/Repair/Rebuild of Equipment-Alarm, Signal and Security Detection Systems

CONTRACT TYPE: Firm-Fixed Price mailto:Winona.kitto@ihs.gov mailto:Jennifer.richardson@ihs.gov

INVOICES: In accordance with the Prompt Payment Act, payment will be due 30 days after receipt of services or receipt of a proper invoice, whichever is later.

INVOICE INSTRUCTIONS:

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- A copy of the Contractor's invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected;

- Contractor's Invoice shall contain:

* Contract number

* SAM's Registration - Unique Identity Number (UEI Number)

* EIN or Tax ID Number

* List of deliverables;

- Timesheets if applicable - Number of hours worked with corresponding labor category and rate

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions.

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

Improperly prepared invoices or statements shall be returned to the contractor and may delay payment.

BID SCHEDULE

01) Annual Preventative Maintenance of Fire Alarm Systems at Red Lake and Ponemah Clinic

YEAR

DESCRIPTION QTY

UNIT OF

ISSUE

UNIT

PRICE

Base Year Preventative Maintenance Red Lake 1 EA Preventative Maintenance Ponemah 1 EA

Option Year 1 Preventative Maintenance Red Lake 1 EA Preventative Maintenance Ponemah 1 EA

Option Year 2 Preventative Maintenance Red Lake 1 EA Preventative Maintenance Ponemah 1 EA

Option Year 3 Preventative Maintenance Red Lake 1 EA Preventative Maintenance Ponemah 1 EA

Option Year 4 Preventative Maintenance Red Lake 1 EA Preventative Maintenance Ponemah 1 EA

TOTAL: ______________________

PREVENTIVE MAINTENANCE & TESTING FOR FIRE ALARM SYSTEM

PART I - ADMINISTRATIVE REQUIREMENTS

A. Definitions

1. Covered Equipment: Equipment for which services are to be provided under this agreement.

Covered equipment is defined by the Equipment list attached to this contract.

2. Equipment Failure: The sudden and accidental failure of moving parts or electric or electronic components that are necessary for its operation.

3. Scheduled Service Visit: Includes labor required to perform inspections and preventive maintenance on Covered Equipment.

4. Scheduled Service Materials: Materials required to perform Scheduled Service Visits on Covered Equipment.

5. Repair Labor: Labor necessary to restore Covered Equipment to working condition following an Equipment Failure and excludes total equipment replacement due to obsolescence or unavailability of parts.

6. Repair Material: Materials necessary to restore Covered Equipment to working condition following an Equipment Failure and excludes total equipment replacement due to obsolescence or unavailability of parts. All repair materials shall be covered by the warranty as described below.

Scope of Work

1. Scheduled Service: The service to be performed by the contractor under this contract and for the bid price shall include all labor, tools, equipment, lubricant, cleaning materials, literature, transportation, and per diem necessary to provide complete scheduled inspections and equipment safety testing as recommended by the original equipment manufacturer and required by the Joint Commission at the Red Lake Hospital and Ponemah Clinic or as listed under the technical specifications, Part II of this document.

2. Unscheduled Maintenance: unscheduled maintenance, repair, emergency call back, or breakdown repair is not covered by this contract.

3. Additional Equipment: Contractor will only inspect newly purchased or transferred additional equipment when directed by a properly executed supplement agreement/change order.

Hours of Coverage

1. Contractor shall perform the work under this contract only during the time outlined below. Contractor shall not be authorized to work on the Covered Equipment at any other times unless it is specifically authorized in writing from the Contracting Officer. Monday through Friday 7:00 a.m. - 5:00 p.m., Federal Holidays excluded.

2. Contractor shall not be authorized to fragment the work required under this contract.

Contractor must ensure that work is scheduled in such a manner that when it is started it will be completed without interruption. Contractor's personnel should not leave site to perform work required by contractor's other service calls.

3. Prior to the arrival of the service technician, a 48-hour notification shall be issued. A telephone call shall be a sufficient medium of communication. Upon arrival to the facility, the service technician shall check in with the Facility Manager or the Maintenance Supervisor.

C. Contractor’s Qualifications

1. In order for a contractor to be considered qualified to perform the requirements of this contract, the contractor's firm shall have a minimum of 4 years as an established business performing the work outlined in the technical scope of work of this contract. The contractor may be required to furnish with the contract bid the names of three firms, with their respective addresses and telephone numbers of an individual at each firm that can be contacted regarding the performance of similar work by the contractor's firm

2. Contractor shall furnish the names and qualifications of the contractor's personnel who will be performing the work under this contract.

a. Fire Alarm System (FAS): Contractor’s personnel performing scheduled inspection, testing & maintenance or repairs on the fire alarm systems shall be qualified and experienced. Contractor qualifications shall follow NFPA 72 guidelines. Contractor shall furnish a photocopy as evidence (e.g. training certificate).

3. Contractor's employees other than those authorized to perform the work will not be allowed to perform work under this contract at the installation. Contractor may submit documentation for other contractor's personnel to qualify them for the contract if the same documentation is submitted to the Contracting Office for evaluation by the Facilities Manager.

4. Contractor shall submit, with bid, a statement of intent to maintain all testing and calibration devices calibrated per manufacturer’s specifications traceable to the National Bureau of Standards for contractor owned testing devices.

D. Overtime Work

Work performed by contractor's personnel at other than hours of contract coverage outlined above or exceeding the contractor's personnel non-overtime hours will be at the contractor's expense. Contractor shall schedule the work in such a manner that contract cost will not be affected.

E. Insurance

Bidders shall provide, with bid submittal, a certificate of liability insurance in the event of suit or suits brought against contractor as a result of services and/or physical acts performed by contractor in USPHS Health Care Facilities. The minimum liability insurance deemed adequate is in the amount of one million dollars coverage per act or suit. This does not limit the contractor from carrying additional coverage. Failure of contractor to maintain continuous liability insurance coverage shall be deemed grounds for immediate termination of this procurement for the convenience of the owner.

F. Guarantee of Work

1. Contractor guarantees that all services performed and that parts or materials repaired or replaced by contractor will be free from defects in workmanship, design, and material and will remain so for a period of 365 days from the date of acceptance by the Facilities Manager.

2. If defects of any kind should develop during the warranty period, the Facility Manager shall immediately notify the contractor in writing of such defect. The government thereupon shall have the right, by a written notice to that effect, to require the contractor to repair all inferior work, material, or equipment. The warranty with respect to such new or corrected parts, materials, equipment or supplies shall be equal in duration as that set forth above and shall run from the date the equipment was again accepted by the Facilities Manager.

G. Bid Submittals

1. Pre-examination of equipment and instrumentation prior to submission of bid is highly encouraged. It shall be the contractor’s responsibility to make a thorough survey of the equipment designated herein.

2. The Red Lake Hospital undertakes no responsibility to furnish manuals, calibration procedures, technical orders, drawings or other data necessary to provide service other than that historical data as may be available from existing records.

H. Special Instructions/Terms/Conditions

1. Problem Reporting: All items of equipment shall be in complete calibration and operate per manufacturer’s specifications at the completion of each inspection. At any time during a scheduled inspection, the contractor finds any inspected device or system not performing per specifications: contractor shall completely inspect and adjust as necessary to meet specifications of manufacturer with no additional charges. Whenever any item required repair parts or further repair actions, contractor shall (a) notify all responsible parties concerned via the inspection Summary Report that further repairs are needed and of what type.

2. Operator Maintenance: The Facility Manager is responsible through designated individuals (Department Heads or Equipment Operators) to insure all manufacturers’ designated operator maintenance is performed and documented. Method of documentation to be determined by local conditions and use.

3. Non-Inspection of Scheduled Items: Whenever any item cannot be serviced or inspection performed per the schedule of this solicitation, the contractor shall list on the Summary Report any item not serviced and state the reason(s) for no inspection (Example: AHU #2

– No Inspection – Removed from service by Hospital for repairs.

4. Responsibility: While in public or government buildings covered by this contract, the contractor and/or his employees shall be subject to the same regulations, to include Hospital policies (i.e. Lockout/Tagout, SMDA, etc.) as those governing government and tribal employees.

I. Contract Management Issues

1. Use of Utilities: No utility service such as water, gas, steam, sewers, medical gases, electricity or fire protection systems and communications systems should be interrupted without the prior approval of the Facilities Manager.

2. Parking: Parking will be available adjacent to the Maintenance Building. Contact the Facility Manager or Maintenance Supervisor upon arrival as to the appropriate parking spot.

3. Storage: Storage for tools, supplies and materials will be available. Contact the Facility Manager or Maintenance Supervisor upon arrival as to the storage needs and appropriate places.

4. Keys: The contractor shall not require keys as working hours coincide with hospital working hours in which the relevant spaces are available and open.

5. Special Considerations: None.

PREVENTIVE MAINTENANCE & TESTING FOR FIRE ALARM SYSTEM

PART II - TECHNICAL SCOPE OF WORK

A. Type of Contract

To provide inspection and preventive maintenance services for the Fire Alarm System at the Red Lake Hospital and Ponemah Clinic.

B. Level of Service

First Call: Not in this contract

Preventive Maintenance: To be provided for the equipment identified in section C.

Parts: Materials required to perform Scheduled Service Visits on Covered Equipment.

C. Equipment Identification (Nomenclature)

1. Fire Alarm Control Panel:

A. Red Lake Hospital: Johnson Controls Model No. IFC-1010/2020.

B. Ponemah Clinic: Potter Model Potter Plus 100

2. Notification Devices (audible & visual)

3. Remote Annunciator

4. Door-Releasing Devices:

5. Heat Detectors:

6. Fire Alarm Boxes

7. Smoke Detectors:

8. Duct Smoke Detectors:

9. Smoke detection shutdown devices

D. Procedures

1. Scope of Work:

The contractor shall provide inspection, preventive maintenance & testing services for the above referenced equipment and appurtenances. The Red Lake Hospital and Ponemah Clinic have approximately 600 devices to be inspected. The service is to include inspection, maintenance & testing service for each piece of equipment at the scheduled intervals. Scheduled intervals and frequency of the service calls listed under each equipment scope of work below. – Work Shall be in accordance with NFPA 101 and NFPA 72 and any NFPA Addendums. In cases of conflict between scope language below and Code language, Code language shall prevail. Notify Facility Manager of any conflicts.

Any device without a label must be labeled by the contractor. The contractor will print a label with the correct loop and device number and attach it to the device.

A. Fire Alarm System:

Testing of the fire alarm system components shall comply with the requirements of NFPA 72, National Fire Alarm Code, 2010 Edition, and as recommended by the equipment manufacturer.

Prior to inspection, maintenance & testing of any fire alarm system component the contractor shall notify the Owner of the fire alarm system test. The contractor also shall notify Johnson Controls of the system test. Disable Fire Extinguishment and Alarm Interlock Circuits – Obtain keys and ladder; disconnect extinguishment system (Halon, Carbon Dioxide), and auxiliary control interlock circuits for fans, dampers, elevators, etc. When the inspection, maintenance and testing is complete, the contractor shall notify the Owner and Johnson Controls. Enable Fire Extinguishment and Alarm Interlock Circuits – Review all panel lights/LEDs to verify normal status indications. Restore extinguishment system (Halon, Carbon Dioxide), and auxiliary control interlock circuits for fans, dampers, elevators, etc.

Provide written report to the owner on the system tests, and advise on any damage, malfunction or evidence of vandalism. Advise the Owner (as well as the Johnson Controls) if the system is left inoperable, or if additional repairs are required for system operation to comply with the operating requirements of the local authority having jurisdiction.

a. Fire Alarm Control Panel: Inspection & maintenance frequency – Annual (November).

a. Functions – Control equipment shall be tested to verify correct receipt of alarm, supervisory, & trouble signals (inputs), operation of evacuation signals & auxiliary functions (outputs), circuit supervision including detection of open circuits & ground faults, & power supply supervision for detection of loss of ac power & disconnection of secondary batteries. Verify and document that the alarm was received at the remote annunciator locations.

b. Verify and document that the remote receiving station (Johnson Controls) received alarm signal. Document time of transmission and receipt.

c. Fuses – The rating & supervision shall be verified and documented.

d. Interfaced Equipment – Check and document the panel’s ability to activate the indicating appliance circuits in the event of an active detector or zone. If the panel contains interface electronics or relays for functions other than activating the indicating appliances, check to ensure that these interfaces are functional.

e. Lamps & LEDs - Visually inspect the main fire panel. Verify that all indicating lamps/LEDs are functional. Perform the panel self-test procedure. Check and document all panel lights/LEDs for Trouble or Alarm status indications.

f. Primary (main) Power Supply – All secondary (standby) power shall be disconnected and tested under maximum load, including all alarm appliances requiring simultaneous operation. All secondary (standby) power shall be reconnected at end of test. For redundant power supplies, each shall be tested separately.

b. Batteries: Inspection & maintenance frequency – Annually (November).

a. Prior to conducting any battery testing, the contractor shall ensure that all system software stored in volatile memory is protected from loss.

b. Visual Inspection – Batteries shall be inspected for corrosion or leakage.

Tightness of connections shall be checked & ensured. If necessary, battery terminals or connections shall be cleaned & coated. Electrolyte level in lead acid batteries shall be visually inspected.

c. Battery Replacement – Batteries shall be replaced in accordance with the recommendations of the alarm equipment manufacturer or when the recharged battery voltage or current falls below the manufacturer’s recommendations.

d. Charger Test – With the batteries fully charged & connected to the charger, the voltage across the batteries shall be measured with a voltmeter. The voltage shall be as specified by the equipment manufacturer.

e. Discharge test – With the battery charger disconnected, the batteries shall be load tested following the manufacturer’s recommendations. The voltage level shall not fall below the levels specified.

f. Load Voltage Test – Under load, the battery shall perform in accordance with the battery manufacturer’s specifications.

c. Notification Devices: Inspection & maintenance frequency – Annual (November).

1. Visually inspect each notification device.

2. Activate notification devices from the control panel & visually inspect to verify operation. Audible – Sound pressure level shall be measured with sound level meter meeting ANSI S1.4a, Specifications for Sound Level Meters, Type 2 requirements. Levels throughout protected area shall be measured & recorded. The sound level meter shall be set in accordance with ANSI S3.41, American National Standard Audible Evacuation Signal, using the time-weighted characteristic F (FAST). Record the maximum output when the audible emergency evacuation signal is on. Test audio amplifier supervision to verify trouble detection. Audible information shall be verified to be distinguishable & understandable. Visible – Test shall be performed accordance with the manufacturer’s instructions. Appliance locations shall be verified to be per approved layout and it shall be confirmed that no floor plan changes affect the approved layout. Verify that the candela rating marking agrees with the approved drawings.

3. Audio Amplifier – Clean tape player head. Demagnetize play heads. Clean tape path, including capstan and pressure roller. Lubricate slide mechanism. Play tape over signaling circuits to verify clarity and volume. If recording source is digital, check operation of digital voice module.

4. Reset the control panel.

5. Perform tests on a rotational basis so that each notification device is tested at least annually.

d. Remote Annunciator: Inspection & maintenance frequency – Annual (November)

1. Verify the correct operation & identification of each remote annunciator.

e. Magnetic & Pneumatic Door Releasing Devices: Inspection & maintenance frequency – Annual (November).

1. Activate door release devices from the control panel.

2. Visually inspect to verify operation.

3. Reactivate door holders at the control panel & return doors to normal position.

4. Perform tests on a rotational basis so that each door release device is tested at least annually.

f. Heat Detectors (Fixed Temperature or Rate-of-Rise): Inspection & maintenance frequency – Annual (November).

a. Test heat sensors per the manufacturer’s instructions & verify alarm at control panel.

b. Take precautions to avoid damage to the non-restorable fixed temperature element of a combination rate-of-rise/fixed temperature detector.

g. Fire Alarm Boxes: Inspection & maintenance frequency – Annual (November).

1. Visually inspect each fire alarm box.

2. Operate per the manufacturer’s instructions & verify alarm at control panel.

3. Reset fire alarm box & control panel.

h. Smoke Detectors: Inspection & maintenance frequency – Annual (November).

a. Visually inspect each area smoke detector to identify missing detectors, detectors with impeded smoke entry, abnormally dirty detectors, and detectors no longer suitable for location because of occupancy or structural changes.

b. Perform a functional test, using smoke or other aerosol acceptable to the manufacturer, to verify that smoke can enter the chamber and initiate the alarm.

c. Verify alarm at control panel, and reset.

d. Perform manufacturer’s recommended sensitivity test on smoke detectors. If adjustment is provided, adjust as necessary.

i. Duct Smoke Detectors: Inspection & maintenance frequency – Annual (November).

a. Perform the same annual inspections as required for Area Smoke detectors. Inspect the installation, including seals.

b. Clean the sensing chamber and sampling tubes.

c. Measure the pressure drop through the detector it its installed location, to verify that the device will respond to smoke in the air stream.

d. Verify operation using the test switch or manufacturer approved testing procedure.

j. Smoke Detection Shutdown Devices for HVAC: Inspection & maintenance frequency – Annual (November).

a. Perform the same annual inspections as required for area smoke and duct smoke detectors.

b. Verify the device shuts down the air handling unit.

2. Engineering Requirements

Contractor shall test equipment individually and in a timely manner. This requirement is intended to minimize any disruptions to service. Contractor shall test the performance of the equipment in the presence of a Red Lake Facility worker after the equipment is in service. This requirement is to be included as part of the contract cost.

3. Documentation Requirements

a. Contractor shall submit to the Facility Manager a report documenting the test results to include device description, passed/failed, list of deficiencies, test date, method of test, NFPA testing reference, and any additional comments.

b. Manufactures’ warranty certificate for all replacement parts, if necessary.

FEDERAL ACQUISITION REGULATIONS

52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov 52.202-1 Definitions.

52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services 52.217-8 Option to Extend Services 52.217-9 (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 (years).

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.225-13 Restrictions on Certain Foreign Purchases.

52.232-39 Unenforceability of Unauthorized Obligations.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

52.233-3 Protest after Award.

52.233-4 Applicable Law for Breach of Contract Claim.

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Items.

As prescribed in 12.301(b)(4), insert the following clause:

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL ITEMS. (JUL 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

http://www.acquisition.gov/ https://www.acquisition.gov/far/part-12#FAR_12_301

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUNE 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) __ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

__ (ii) Alternate I (MAR 2020) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (MAR 2020) of 52.219-4.

__ (13) [Reserved] __ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (JUN 2020) of 52.219-9

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 https://www.acquisition.gov/far/part-52#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_4 https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_13

__ (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (JAN 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR

2020) (15 U.S.C. 657f).

__ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (MAR 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar2020) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (MAR 2020) (15U.S.C. 637(a)(17)).

X (27) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

__ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN2020) (E.O.13126).

Subpart 22.16 - Notification of Employee Rights Under the National Labor Relations Act X (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

X (30) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

____(31) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

X (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

__ (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

X (35) (i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O.

13627).

__ (36) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

X (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

X (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

X (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513).

__ (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).

__ (48) 52.225-1, Buy American-Supplies (JAN2021) (41 U.S.C. chapter 83).

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(49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (JAN 2021)(41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.

C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

X (iii) Alternate II (JAN 2021) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (OCT 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes __ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov2007) (42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) (42 U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021) X (56) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT2018) (31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (60) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

__ (61) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (JAN 2017) (15 U.S.C. 637(d)(13)).

__ (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) ( 46 U.S.C. 55305 and 10 U.S.C. 2631).

__ (ii) Alternate I (APR 2003) of 52.247-64.

__ (iii) Alternate II (FEB 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter67).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020).

__ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

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