Amendment_00001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

00001

Javier Medina-Velazquez, CO

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

RFQ Amendment-00001 is hereby issued to answer vendor questions in response to RFQ 75H70424Q00009. Also, the RFQ due date is extended until December 21, 2023 at 9AM EST.

Question #1: Would you please provide the record layout format that the IHS is currently receiving for loading the CPT codes into the RPMS/EHR system? - In the Statement of Work (SOW), section 3 “Description/Scope of Work, there is a statement “The preference format of the CPT electronic file is the format that comes from the AMA.” Unfortunately, there is no single format the AMA uses for their data.

Answer #1: IHS will accept any format that contains the AMA CPT codes/descriptions with RVUs and modifier data.

Indian Health Service Office of Management Services Division of Acquisition Policy

9A. AMENDMENT OF SOLICITATION NUMBER

75H70424Q000049

1 1

12/19/2023

9B. DATED (SEE ITEM 11)

12/11/2023

X

Q&A RFQ 75H70424Q00009

Continuation of Questions & Answers

Question #2: Would IHS entertain receiving the CPT Code/Description file in a record layout format different from the one it receives today?

Subject to your response to Question #1, Context 4 Healthcare has a standard file format used to deliver CPT codes/descriptions to all customers. However, Context would be happy to create a record layout format that matches what HIS receives today for input into the RPMS/EHR system.

Answer #2: IHS will accept a CPT Code/Description file in a different record layout format.

Question #3: Would you please review your submitted User Proxy Model Calculator – Hospital Setting for accuracy? It appears to be incorrect.

According to AMA instructions on using the User Proxy Model Calculator – Hospital Setting, in Step 2 each of the Product Categories are added together to arrive at the Total User Count in Step 3. Per the form you submitted, the Total Users in Step 3 should be 14,938 (2,134+6,402+6,402) instead of 6,402. Would you please check this for accuracy and submit a corrected User Proxy Model Calculator – Hospital Setting?

Answer #3: Corrected User Proxy Model Calculator – Hospital Setting is attached.

Question #4: May the Quote be subject to change due to the AMA User Royalties for the advanced years of the Period of Performance due to the fact that the AMA has not declared a royalty amount beyond the year 2026?

According to SOW Section 7, the Period of Performance my be extended an additional four years, to a period that ends 12/31/2028. Also, SOW Section 8 states that this Contract Type will be a “Firm-Fixed-Price order”. It’s not possible to provide a fixed price to include AMA Royalties beyond 2026.g. Question: How many responses do you anticipate annually?

Answer #4: Added language to CLIN structure document for option years. “Price per user for future option years is subject to any unanticipated third-party royalty adjustments”.

Any changes in decreasing or increasing the published changes in third-party royalties will have to be notify to the Contracting Officer prior to option year being exercise.