75H70324R00003-0001 FINAL.pdf

(x)

75H70324R00003 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Sacramento CA 95814 650 Capitol Mall, Suite 7-100 John E Moss Federal Bldg California Office of the Director

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is to incorporate the following:

1. Revised Performance Work Statement dated 7 March 2024

2. Revised Pricing Schedule Worksheet (To fill out and return)

3. Photos of the facility and its landscape

4. Revised Criteria for Source Selection Evaluation (attached separately)

5. Site Visit (optional): 20 March 2024 at 11:00 AM PST. Prior

Registration Required

15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

RACHEL ROSAS

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

X ONE (1)

0001 11 Mar. 2024

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 60CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70324R00003

1 The IHS CAO has a requirement for Landscaping Services at Sacred Oaks Healing Center, Davis, CA. The contractor shall furnish all labor, materials, and equipment necessary to provide Landscaping Services in accordance with the attached Performance Work Statement, dated 7 March 2024.

Wage Determination No. 2015-5631, Rev. 20;

Dated 12/26/2023, issued by the U.S.

Department of Labor is attached.

Period Of Performance: 1 Calendar year from the date of award.

(Not Separately Priced)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Performance Work Statement: Sacred Oaks Landscape Maintenance Service Contract

INDIAN HEALTH SERVICE

Landscape Maintenance Service Contract

PERFORMANCE WORK STATEMENT

Dated: 7 March 2024

FOR THE:

Sacred Oaks Healing Center

33100 County Road, 31 Davis, CA 95616

INDIAN HEALTH SERVICE

CALIFORNIA AREA OFFICE

U.S. Department of Health and Human Services Indian Health Service

650 Capitol Mall, Suite 7-100 Sacramento, CA 95814

A. BACKGROUND AND PROJECT DESCRIPTION: The Sacred Oaks Healing Center (SOHC) is a 35,000 square foot facility located on approximately 12 acres in Davis, CA. The SOHC is a residential behavioral health treatment facility for Native American/Alaskan Native youths (ages 12-17) with substance abuse disorders. In order to provide therapeutic outdoor spaces, landscaping and grounds-keeping maintenance services are required.

A site location map, and photos are attached.

B. GENERAL: The Contractor shall furnish all labor, material, equipment and supervision necessary to provide Landscaping Services in accordance with this Performance Work Statement. All measurements shall be in English units.

C. PERIOD OF PERFORMANCE:

The period of performance shall be for one (1) calendar year from the date of contract award. At the Governments discretion 4 Optional Years may be required by written notice to the contractor in accordance with FAR 52.217-9; Option to Extend the Term of the Contract.

Base Year Option Year 1 Option Year 2 Option Year 3 Option Year 4

D. HOURS OF OPERATION AT SOHC:

a. 7:00 am to 3:30 pm PST, No weekends, or Holidays

E. DESCRIPTION OF WORK: Landscaping Service

1. The Contractor shall:

a. Develop a Landscaping Maintenance Plan to ensure the most effective management and maintenance of the SOHC grounds and landscape.

I.H.S./CAO expects the contractor to serve as the local expert regarding which services are required, and how often. Additionally, the Contractor is expected to prevent the presence of invasive plants and take actions to remove them. Contractor shall receive approval prior to implementation of the Landscape Maintenance Plan. The plan shall identify the appropriate activities to best keep the desired manicured aesthetic. The contractor shall identify said activities with a schedule as follows:

i. Routine Service

ii. Seasonal Service (9 months/year: March – November)

The plan shall emphasize the use of natural controls and chemical tactics that are not harmful to the building occupants or the environment.

i. Establish an action threshold for each invasive plant species that is found and those that are expected. The plan shall include a maintenance schedule identifying corrective controls.

i. Initial Inspection: The Contractor shall make a thorough initial inspection of the premises to evaluate and inventory its landscape management needs during the first 10 business days after contract award. The Contractor shall brief the Contracting Officer’s Representative (COR) on all findings. The Contractor shall also continue to respond to routine service requests while performing this inspection.

ii. Ongoing Monitoring and Inspection: A critical aspect of the Landscaping Maintenance Plan shall be implementation of a continuous monitoring and inspection program to identify invasive species zones and allow an objective assessment of their levels.

The Contractor shall report findings and make detailed, site-specific recommendations in writing for corrective action to the COR.

Recommendations to the IHS/CAO that can aid in the overall invasive species effort may involve improvements of site landscaping.

iii. Coordination Requirements: The Contractor shall provide service in accordance with an approved detailed Landscaping Maintenance Plan and inspection and service schedule developed for the SOHC.

The Contractor shall perform services that do not adversely affect tenant health or productivity during the hours of operation in the various buildings. The Contractor shall coordinate access to the site, and the scheduling of service with the Facilities Manager. If a particular treatment requires an exterior area to be vacated, the Contractor shall notify the Facilities Manager at least five (5) business days in advance of the treatment, provide and post all necessary signage, ensure the security of the areas being treated, and remove signage when the area is safe.

b. Submit to the Contracting Officer and Contracting Officer’s Representative all items listed below. Unless otherwise specified these items shall be submitted along with Landscaping Maintenance Plan:

i. Safety Plan

ii. Safety Hazard Analysis

iii. Name and local telephone numbers of the site supervisor and alternate

iv. Exposure Report. Any exposure incidents and associated man-hours worked shall be submitted to Facilities Manager (submit within 15 business days after the first of each month).

v. SDS for compounds to be used at this site

vi. Complete staff list for anyone working on site at SOHC

c. Routine Service:

i. Routine landscaping and grounds-keeping maintenance tasks shall include but not limited to: cutting of grass in all areas (with the exception of the septic leech field and the retention Pond-See map), pulling of weeds, pruning of trees and shrubs, adding fertilizer, checking that water irrigation controls are working properly and adjusting such controls as necessary for the season, manual watering of plants as needed, and any other tasks related to maintaining a pristine landscape at SOHC.

1. With the exception of grass clippings, the Contractor shall dispose of all yard trimmings (to include, but not limited to:

invasive plants/weeds, tree branches, etc.) off site, as to not overflow the site’s waste bins.

d. Seasonal Service:

i. Complete seasonal specific landscaping maintenance services outside of routine activities. All sidewalks must be free of dirt and stains, and serviced seasonally as appropriate. Additional seasonal services could be due to extreme, sudden or excessive weather that could compromise the pristine aesthetic of the SOHC’s grounds.

Seasonal activities are to be approved by the Facilities Manager.

1. March

2. April

3. May

4. June

5. July

6. Aug.

7. Sept.

8. Oct.

9. Nov.

F. SITE SPECIFIC REQUIREMENTS

1. Conduct. The Contractor shall conform and require Contractor employees also conform to similar standards of conduct as Government personnel. Personal conditions such as being under the influence of intoxicating beverages, drugs, etc., which may interfere with the performance of the contract services or affect the safety of the employee or others shall not be permitted. Misconduct of the kind set forth in this paragraph shall cause the Contractor to take disciplinary action against Contractor employees, which may result in the immediate removal of employee from Government property and removal from continued work under the contract. When it is necessary to remove Contractor personnel the Contractor shall immediately provide a qualified replacement to carry out the services performed.

i. Identification. All personnel shall be required to carry a current driver’s license and/or photo company identification card. Driver’s license and/or company identification card. The Contractor shall wear shirts or hats with their company identification embroidered (or similar) on them to identify to the public that they are Contractors working for the government.

ii. Vehicles & Equipment. Vehicles and equipment used by the Contractor shall have signs, magnetic or permanently affixed indicating the name of the company.

2. Schedule the exact dates and times for all work by mutual agreement with the point of contact below. Notify Facilities Manager of intent to perform inspections and schedule five (5) business days in advance.

3. Make every effort to ensure existing structural and building features are not damaged and make needed repairs to return building features to previous conditions or better.

4. Make every effort to keep work area clean before, during and after work.

5. Shall not interact with patients of the facility in any way. Shall make every effort to minimize disruptions to facilities patient care services before, during and after work.

6. An observed violation of safety requirements shall be grounds for the Government to stop work. Such work shall not continue until the violation is corrected.

G. OTHER SUPPORT SERVICES

1. In the event where a landscaping related emergency is to occur outside of the approved Landscaping Maintenance Plan, the Contractor shall be responsive within 4 hours from the time the Government reaches out to make contact to create a plan and path forward addressing the emergency. The plan will be comprehensive and approved by the Contracting Officer prior to any work being completed.

H. DELIVERABLES

1. Landscaping Maintenance Plan shall be submitted within 10 business days from contract award, unless directed otherwise.

2. Other submittals:

i. Certificates of Insurance

ii. Safety Plan

iii. Safety Hazard Analysis

iv. Name and local telephone numbers of the site supervisor and alternate

v. Exposure Report. Any exposure incidents and associated man-hours worked shall be submitted to Facilities Manager (submit within 15 business days after the first of each month).

vi. SDS for compounds to be used at this site

vii. Complete staff list for anyone working on site at SOHC

I. Quality Assurance Surveillance Plan (QASP)

Monitoring Method: 100% inspection of milestones / deliverables associated with objective

Deliverable Requirements o Performance Standard. Administrative Requirements such as the Safety Plan, SDS, Exposure Reports are provided to the COR and CO as required.

o Minimum Acceptable Level (MAL) and Desire Level (DL). 100% submission of all requirements.

o Method and Frequency of Inspection. Review and approval, as allowable, by the

COR.

o Incentive and Remedy. Incentive is the initialization of contracted services.

Remedy is the contractor shall develop a performance plan with continuous review and inspection by the COR until performance is satisfactory.

Landscape Maintenance o Performance Standard. Landscape Maintenance o Minimum Acceptable Level (MAL) and Desire Level (DL). 100% submission of all requirements.

o Method and Frequency of Inspection. Review and approval, as allowable, by the

COR.

o Incentive and Remedy. Incentive is the initialization of contracted services.

Remedy is the contractor shall develop a performance plan with continuous review and inspection by the COR until performance is satisfactory.

Activity Standard Grass

Performed as needed and shall be maintained in a manner appropriate for species and seasonal conditions

Hedges and Shrubs Performed as needed and shall be maintained in a manner appropriate for species and seasonal conditions

Trees

Maintenance shall be performed in accordance with commercially acceptable standards. In the event, trimming or removal is necessary, a certified licensed arborist shall consult with the Contracting Officer's Representative to determine best method for removal and/or replacement

Beds, Seasonal Plantings Specific to future planned improvements, Contractor shall work with the location to be approved by Facilities Manager and Contracting Officer prior to installation.

Sidewalks Shall be free of debris routinely. Shall be power washed (or equivalent) as needed.

Chemicals, Fertilizer, Grass Seeds, Soil, Mulch and other Landscaping Supplies as necessary

Contractor is responsible for ordering and storing off-site in a commercially acceptable manner

Lawn Irrigation Systems (Pumps, Controllers, Clocks, Timers, and/or Backflow Prevention

Devices

Shall be inspected, maintained, adjusted, repaired, and or replaced as necessary

All work shall be approved by below Facility Manager or designee:

Kenny Sherburne Sacred Oaks Healing Center Facility Manager Phone: 530-702-6000 Email: Kenneth.Sherburne@ihs.gov

Attachments:

1. Photos of existing landscaping conditions as of May 11, 2023 (48 Photos)

2. Site Location Map

SACRED OAKS HEALING CENTER; LANDSCAPE MAINTENANCE PRICING SCHEDULE

Option Year 1

Item Unit Unit Price: $

Number of Units Totals: $

Routine Services Months 12

Seasonal Services Months 9

Subtotal: $

Overhead & Profit % $

Total: $

Option Year 2

Item Unit Unit Price: $

Number of Units Totals: $

Routine Services Months 12

Seasonal Services Months 9

Subtotal: $

Overhead & Profit % $

Total: $

Base Year

Item Unit Unit Price: $

Number of Units Totals: $

Routine Services Months 12

Seasonal Services Months 9

Subtotal: $

Overhead & Profit % $

Total: $

SACRED OAKS HEALING CENTER; LANDSCAPE MAINTENANCE PRICING SCHEDULE

Option Year 3

Item Unit Unit Price: $

Number of Units Totals: $

Routine Services Months 12

Seasonal Services Months 9

Subtotal: $

Overhead & Profit % $

Total: $

Option Year 4

Item Unit Unit Price: $

Number of Units Totals: $

Routine Services Months 12

Seasonal Services Months 9

Subtotal: $

Overhead & Profit % $

Total: $

Site Location Map