75H70323P00058 Combined Solicitaiton and Award HA Comm RFP.pdf

ORDER FOR SUPPLIES OR SERVICES

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1. DATE OF ORDER 2. CONTRACT NO. (If any)

a. NAME OF CONSIGNEE

3. ORDER NO.

4. REQUISITION/REFERENCE NO.

75H70323P00058

IHSCALIFORNIA

5. ISSUING OFFICE (Address correspondence to) b. STREET ADDRESS California Office of the Director 650 Capitol Mall, Suite

John E Moss Federal Bldg Sacramento CA 95814

650 Capitol Mall, Suite 7-100

Sacramento CA 95814 c.CITY Sacramento

7. TO: f. SHIP VIA

a. NAME OF CONTRACTOR

6. SHIP TO:

7-100

I PAGE OF PAGES

I 1 I 40

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d. STATE

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e. ZIP CODE

CA 95814

8. TYPE OF ORDER

b. COMPANY NAME [){_] a. PURCHASE □ b. DELIVERY

c. STREET ADDRESS REFERENCE YOUR:

Except for billing instructions on the reverse, this delivery order is subject to instructions contained on this side only of this form and is

Please furnish the following on the terms issued subject to the terms and and conditions specified on both sides of conditions of the above-numbered d.CITY

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e. STATE

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f. ZIP CODE this order and on the attached sheet, if contract.

anv. includina deliverv as indicated.

9. ACCOUNTING AND APPROPRIATION DATA 10. REQUISITIONING OFFICE

11. BUSINESS CLASSIFICATION (Check appropriate box(es)) 12. F.O.B. POINT 0 a.SMALL 0 b. OTHER THAN SMALL □ c. DISADVANTAGED 0d. WOMEN-OWNED De. HUBZone

□ f. SERVICE-DISABLED □ g. WOMEN-OWNED SMALL BUSINESS (WOSB) 0 h.EDWOSB

VETERAN-OWNED ELIGIBLE UNDER THE WOSB PROGRAM

13. PLACE OF 14. GOVERNMENT BIL NO. 15. DELIVER TO F.O.B. POINT 16. DISCOUNT TERMS ON OR BEFORE (Date)

a. INSPECTION I

b. ACCEPTANCE Destination Destination

17. SCHEDULE (See reverse for Rejections)

QUANTITY UNIT QUANTITY

ITEM NO. SUPPLIES OR SERVICES ORDERED UNIT PRICE AMOUNT ACCEPTED

(a) (b) (cl (d) (el (f) (g) UEI: Not Available

Indian Health Services, California Area

Office (CAO) has a new requirement for a commercial referral services to outpatient substance abuse services, access to smoking cessation information and resources, and

Continued . . .

18. SHIPPING POINT 19. GROSS SHIPPING WEIGHT 20. INVOICE NO. 17(h)

TOTAL

(Cant.

1Pages)

21. MAIL INVOICE TO:

◄ a. NAME California Office of the Director

SEE BILLING

INSTRUCTIONS b. STREET ADDRESS John E Moss Federal Bldg ON REVERSE (or P.O. Box)

650 Capitol Mall, Suite 7-100 17(i)

Sacramento CA 95814

GRAND

TOTAL

◄ c.CITY I

d. STATE e. ZIP CODE

Sacramento CA 95814

22. UNITED STATES OF 23. NAME (Typed)

AMERICA BY (Signature)

► TITLE: CONTRACTING/ORDERING OFFICER

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

OPTIONAL FORM 347 (Rev. 212012) Prescrtbed by GSA/FAR 48 CFR 53.213(f)

SCHEDULE - CONTINUATION

IMPORTANT: Mark all oackaaes and oaoers with contract and/or order numbers.

DATE OF ORDER

I

CONTRACT NO.

ITEM NO.

(a)

SUPPLIES/SERVICES

(b) referral to health care services for American Indian/Alaska Native beneficiaries residing within the state of Hawaii and will continue to elevate the health status of eligible Native American/Alaska Natives.

The attached performance work statement (PWS) Attch A describes the project requirements, if there's any questions please email CO prior to the due date for RFis below. Pricing will be required for each period of performance but only the base PoP will be funded for award and the lowest priced offerer will be the aggregate value of the base and option years combined.

The awarded contract will be made using the lowest priced technically acceptable (LPTA) source selection process, see Attachment B LPTA source selection information for the full requirement/details on LPTA factor 1 technical factor and factor 2 past performance. Please note, only the lowest priced offerer will be evaluated, if deemed technically acceptable, then no other offerer will be evaluated and no debriefings will be available. However, if the lowest offerer is deemed unacceptable, the next lowest priced offerer will be evaluated, ect. Debriefings will be available to those offerers evaluated and deemed unacceptable.

Attachment C are the commercial clauses for this requirement.

All request for information (RFis) or questions must be emailed to the contracting officer prior to Friday, Sept.

1st at 1500, all RFI/answers will be posted via amendment by Tuesday, Sept. 5, 2023 to SAM.gov. All proposals are DUE Friday, September 8, 2023 at 1600. If the proposal packages do not include all required items listed in the RFP (technical factor package, past performance information and pricing;

the offerer will be deemed Continued ...

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ORDERED

(c) (d)

UNIT

PRICE

(e)

PAGE NO

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ORDER NO.

75H70323P00058

AMOUNT

(f)

QUANTITY

ACCEPTED

(g)

OPTIONAL FORM 348 (Rev. 4/2006)

Prescribed by GSA FAR (48 CFR) 53.213(0

IMPORTANT: Marie all oackaaes and oaoers with contract and/or order numbers.

DATE OF ORDER

I

CONTRACT NO.

ITEM NO.

(a)

SUPPLIES/SERVICES

(b) unacceptable and the CAO technical review team will move to the next offeror.

Admin Office:

California Office of the Director John E Moss Federal Bldg 650 Capitol Mall, Suite 7-100 Sacramento CA 95814

Appr. Yr.: 2010

Base PoP for Hawaii Commercial Svs CT, see PWS for details

Period of Performance: 09/15/2023 to 09/14/2024

Option One (1) PoP for Hawaii Commercial Svs CT, see PWS for details Amount: (Option Line Item)

09/14/2024

Period of Performance: 09/15/2024 to 09/14/2025

Option Two (2) PoP for Hawaii Commercial Svs CT, see PWS for details Amount: (Option Line Item)

09/14/2025

Period of Performance: 09/15/2025 to 09/14/2026

Option Three (3) PoP for Hawaii Commercial Svs CT, see PWS for details Amount: (Option Line Item)

09/14/2026

Period of Performance: 09/15/2026 to 09/14/2027

Option Four (4) PoP for Hawaii Commercial Svs CT, see PWS for details Amount:

09/14/2027

Period of Performance: 09/15/2027 to 09/14/2028 Continued ...

TOTAL CARRIED FORWARD TO 1 ST PAGE (ITEM 17(H))

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ORDER NO.

75H70323P00058

AMOUNT

(f)

Put Pricing

Put Pricing

Put Pricing

Put Pricing

Put Pricing

QUANTITY

ACCEPTED

(g)

IMPORTANT : Mark all oackaaes and oaoers with contract and/or order numbers.

DATE OF ORDER

I

CONTRACT NO.

ITEM NO. SUPPLIES/SERVICES

(a) (b)

Total Amount for Base and each Option will be totaled, the aggregate amount will be the lowest priced offeror of these combined.

TOTAL CARRIED FORWARD TO 1 ST PAGE (ITEM 17(H))

AUTHORIZED FOR LOCAL REPODUCTION

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75H70323P00058

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(g)

Attachment A - 75H70323P00058 Combined Solicitation and Award RFP

Performance Work Statement (PWS)

C.1 SCOPE OF WORK

C.1.1 Provision of Services

A. The overall goal of this contract is to fund the Contractor for the provision of referral services to outpatient substance abuse services, access to smoking cessation information and resources, and referral to health care services for American Indian/Alaska Native beneficiaries residing within the state of Hawaii and will continue to elevate the health status of eligible Native American/Alaska Natives to the highest level possible.

B. To ensure the availability of the services and procedures stated herein in the

State of Hawaii, the Contractor shall provide the services either:

1. On-site, pursuant to written policies and procedures that conform to the standards of care and practice applicable to each service and, where appropriate; or

2. At appropriate community events such as health fairs, pow-wows, or other cultural events; or

3. Through a subcontractor(s) with whom the Contractor has a written agreement. The agreements shall identify, for example, services, fees, response time, performance standards, and other requirements.

C. Medical and other health services provided by subcontractors shall identify and be guided by the standards of care and practice applicable to those services, current Hawaii State law, and, to the extent applicable, other guidance such as Accreditation Association for

Ambulatory Health Care, Commission on Accreditation of Rehabilitation Facilities, or The

Joint Commission.

C.1.2 American Indian/Alaska Native Beneficiaries

The services to be provided under this contract are American Indian/Alaska Native defined as any individual who:

1. Irrespective of whether he or she lives on or near a reservation, is a member of a tribe, band, or other organized group of Indians, including: (a) those tribes, bands, or groups terminated since 1940; and (b) those recognized now or in the future by the State in which the tribe is located; or

2. Is a descendant, in the first or second degree, of any such member described in

(B)(1); or

3. Is an Eskimo or Aleut or other Alaska Native; or

4. Is a California Indian; or

5. Is considered by the Secretary of the Department of the Interior to be an

Indian for any purpose.

A list of federally recognized tribes can be found at https://www.bia.gov/service/tribal-leaders-directory/federally-recognized-tribes

C.1.3 SERVICES

1. The Contractor shall identify and provide referrals to outpatient substance abuse services and healthcare services.

2. The Contractor shall ask for American Indian/Alaska Native identification (or self-identification), assist in the enrollment of clients for health care services and refer eligible clients to appropriate health care services. Additional services can be provided to assist with ancestry search and replacement of lost documents by making internet and tribal office addresses available.

3. The Contractor shall provide referrals and general information to the following groups:

(A) Clients in need of outpatient treatment for substance use disorders;

and

(B) Clients who need information and assistance locating and contacting inpatient treatment for substance use disorders; and

(C) Clients who need access to smoking cessation programs or resources.

(D) Clients who are seeking healthcare in their communities.

4. The Contractor shall employ a Health Program Specialist and/or a Community

Health Worker who shall register all eligible clients, assist with American Indian/Alaska

Native verification, assist with applying to state insurance program (MedQUEST), and refer clients to the services identified by the Health Program Specialist, or Community https://www.bia.gov/service/tribal-leaders-directory/federally-recognized-tribes https://www.bia.gov/service/tribal-leaders-directory/federally-recognized-tribes

Health Worker, hereinafter referred to as Health Program Specialist/ Community Health

Worker (HPS/CHW), for referral, and follow-up. Documentation by the in patient records shall include but not be limited to patient intake, American Indian/Alaska Native verification, insurance application and relevant follow-up.

5. The Contractor shall employ a Health Program Specialist/Community Health

Worker to provide and coordinate health care services and referrals.

1. Focused review of utilization and efficacy of services, frequent review of quantifiable goals.

2. Establish and monitor quality assurance indicators to ensure services meet minimum standards of best practice.

3. The Contractor shall establish relationships with local substance treatment centers for adult in- and out-patient treatment, comprehensive clinics and specialty providers. Any adolescent in need of substance abuse in-patient treatment shall be referred to the Health Program Specialist for disposition.

4. The Contractor shall purchase at least $25,000 in outpatient treatment services for American Indian/Alaska Native beneficiaries.

5. The contractor can refer clients to an in house fitness center (if available) to help these clients maintain a healthy sober lifestyle as determined by the

HPS/CHW case manager/health care provider.

6. The Contractor shall conduct regularly scheduled to discuss patient cases, coordination between referring agencies and review utilization.

7. The Contractor shall conduct an annual patient satisfaction survey of health services received. The Contractor shall develop a Patient

Handbook or updated list that describes types of health services and how to access them.

8. The Contractor shall ensure all staff, consultants, and providers are licensed as appropriate and competent to practice.

9. The Contractor shall ensure sub-contractors provide safe and accessible clinic settings consistent with the mission, services, and appropriate

Federal, State, and Local laws and regulations.

10. The Contractor shall develop and/or provide culturally appropriate posters, handouts and other educational materials and/or media that target the

American Indian/Alaska Native community to be distributed at clinics, schools, and other community activities in the State of Hawaii. The

Contractor shall also contact other agencies, i.e., VA, which may serve

American Indian/Alaska Native to further identify eligible clients. The

Contractor shall provide staff training to healthcare organizations providing services to American Indian/Alaska Native, to include the

Native Hawaiian Healthcare Systems and Community Health Centers.

11. The Contractor shall attend two (2) to four (4) cultural events, health fairs, or community events, annually, that target the American Indian/Alaska

Native Population in order to perform outreach and publicize the services offered. The Contractor shall maintain, and document, an estimated 200 client contacts at these events per year. Contacts via telephone. Email, and social media should number close to 5600 per year.

12. The contractor shall attempt to create and and/or purchase outreach materials, flyers, internet resources, and give away items, or “swag”, to distribute during the community events, pow-wows, health fairs, or other events that target American Indian/Alaska Native population.

C.2 HEALTH RECORDS

A. Health records are the physical property of the Contractor, and not the IHS. The contractor is responsible for all health records created as required by Federal and State law.

B. Health Record. The health record is a chronological documentation of health care and medical treatment given to a patient by professional members of the health care team and includes all paper and electronic documentation also known as the legal health record. It is an accurate, prompt recording of their observations including relevant information about the patient, the patient’s progress, the results of the treatment and education. The health record may be composed of three divisions:

a. Administrative Health Record. The administrative record is an official record pertaining to the administrative aspects involved in the care of a patient, including demographics, eligibility, billing, correspondence, and other business- related aspects. It includes individually identifiable health information, in any medium collected and directly used in and/or in the provision of health care.

b. Clinical Health Record. Documentation of all types of health care services provided to an individual, in any aspect of health care delivery. It includes individually identifiable health information, in any medium collected and directly used in and/or for documenting health care. The term includes records of care in any health-related setting used by health care professionals while providing patient care service, and to review patient data or to document their own observations, actions, and instructions.

c. Electronic Health Records. Electronic capture and storage of patient health information enhances access to patient data by professional members of the health care team. If applicable, VistA Imaging (VI) provides the multi-media component for the RPMS EHR. The VI Imaging system integrates clinical images, scanned documents, and other non-textual data into the patient's electronic medical record.

C. The Contractor maintains the clinical records as required by Federal and State law governing such records, in the normal course of business as a provider of health care and/or referral services. Such records are not developed or maintained for IHS or to accomplish an IHS function.

D. Consistent with the requirements of applicable Federal and State law, the

Contractor shall provide a clinical records system for collecting, processing, maintaining, promptly retrieving, releasing, and safeguarding of patient records according to established policies and procedures.

E. The Contractor shall ensure the confidentiality, security, and safety of clinical records, and shall comply with the requirements of the Health Insurance Portability and

Accountability Act of 1996 (HIPAA) and implementing regulations at 42 C.F.R. Parts

160-164. To the extent it is a Program as defined by 42 C.F.R. § 2.11, the Contractor shall maintain substance use disorder patient records in accordance with 42 C.F.R. Part 2 and applicable State laws and regulations.

F. The Contractor shall assign a person qualified by education, training, and/or experience to be in charge of clinical records, whose responsibilities are consistent with the Federal and State law requirements.

G. Consistent with Federal and State law requirements, the Contractor shall maintain adequate space, facilities, and equipment for the clinical records, including:

1. Properly maintaining work and storage space that is adequate in layout and size.

2. Securing the records in a satisfactory manner, such as in a locking cabinet or a room that can be locked or otherwise secured, and limiting physical access to the records.

3. Following adequate equipment and supplies procedure.

H. Consistent with Federal and State law, the Contractor shall establish and implement a Policies and Procedures Manual concerning the records department.

1. The Policies and Procedures Manual shall include and address issues such as, but not limited to, the following:

a. Retention of active records;

b. Retirement of inactive records;

c. Content of records;

d. Obtaining records from other providers who have treated a patient;

e. Timely entry of data in the records;

g. Release of information contained in the records;

h. Destruction and/or disposal of records; and

i. Disposition of clinical records when a facility or service closes, consistent with applicable federal and state laws and regulations.

2. The Policy and Procedures Manual shall be reviewed, updated, and signed annually.

I. The Contractor shall have the responsibility for the proper transfer and/or destruction of clinical records, consistent with applicable Federal and State law, should the Contractor cease its health care operations.

C.3 PATIENT BILL OF RIGHTS

A. The Contractor shall maintain patient relationships, in part by providing information to each patient including any information that may be required by Federal or State law, such as:

1. Patient rights are communicated to clients and provided in writing when requested;

2. A grievance policy and procedure for recommending changes in policies and services, which shall be available to clients upon request;

3. A defined process for managing complaints that includes providing timely feedback to clients about their concerns and resolutions;

5. A description of types and scheduling of services available at the facility, which shall be provided to all clients;

5. A list of staff with their professional titles, which shall be available to the clients upon request;

6. A policy on informed consent that identifies the specific care, treatment, or services that require informed consent.

6. The policies and procedures covering eligibility, referral and consultation services, billing, and other patient care services, which shall be provided to the patient at the time of registration;

7. Where and how to obtain care during non-service hours and for urgent problems, as well as emergencies.

B The patient shall be given an opportunity in private to be a partner in his/her evaluation, treatment, and diagnosis.

C.4 QUALITY MANAGEMENT

The Contractor shall provide an environment to promote and to strive toward improved quality of care.

A. The Contractor shall ensure all providers, whether employed by the Contractor or by a subcontractor, are appropriately credentialed and privileged. Contractor shall:

1. Provide education and training for all employees to perform their jobs adequately in care, treatment and services, managing medical and other emergencies, and emergency preparedness;

2. Ensure adequate supervision of all employees;

3. Ensure orientation and training on policies, procedures, and practices;

4. Support a peer review program with written by-laws in which all of the health care professionals participate; and

5. Maintain current Basic Life Support (BLS) and Automated External Defibrillator

(AED) certifications for all staff. Health care providers must complete courses specifically for health care providers.

B. Operating License. The Contractor shall meet generally applicable State or other requirements for operating as a provider of health care or referral services in the State of [insert

State]. The Contractor shall meet all the applicable standards for State licensure or recognition, regardless of whether the Contractor obtains a license or other documentation under such State or local law.

C. Quality Assessment and Performance Improvement Plan: Consistent with Federal and

State law, as well as any other applicable standards, the Contractor shall develop and implement a written Quality Assessment and Performance Improvement (QAPI) plan to:

1. Describe the objectives, organization, scope, and mechanisms for overseeing the effectiveness of the monitoring, evaluation, and problem-solving activities.

2. Identify QAPI activities based on priorities, and specify assignments, responsibilities, data collection processes, and methods organized in a Plan- Do-Study-Act or other

QAPI model.

3. Create a QAPI committee that is responsible for the implementation of the plan and reporting information to the Governing Body.

4. Appoint an appropriate individual as responsible for planning and completing those

QAPI activities as assigned.

6. Hold regular performance improvement meetings with all staff.

6. Develop written documentation of QAPI activities and evaluate any interventions implemented.

7. Maintain confidentiality of medical and clinical quality assurance records and testimony, consistent with [insert update to 25 U.S.C. § 1675] and any implementing regulations.

D. Risk Management Plan. The Contractor shall develop and implement a Risk Management plan, including:

1. A description of the objectives, organization, scope, and mechanisms to minimize, monitor and control the probability and impact of losses.

2. Periodic review of clinical records, consistent with Federal and State law requirements.

3. Roles and responsibilities for the Risk Management Team including reporting information to the Governing Body.

C.5 DISASTER PLANNING

The Contractor shall establish an emergency preparedness plan for the organization and participate in emergency preparedness planning for the community, consistent with Federal and

State law requirements.

C.6 FACILITIES

The Contractor shall provide a safe and sanitary environment for the delivery of health care or other services, including compliance with federal and state laws.

The Contractor shall maintain a lease and/or ownership of the facility. Policies and procedures shall address facility needs when a facility or service closes and shall be consistent with federal and state laws and regulations.

C.7 INCORPORATION BY REFERENCE OF THE CONTRACTOR’S TECHNICAL

PROPOSAL

The Contractor shall perform the work and services required in this contract in accordance with the Contractor’s technical proposal, submitted to the California Area Office, IHS on March 5, 2010, provided, however, that this contract is controlling and shall supersede the proposal in the event of any conflict.

C.8 Additional Standard Requirements

The Contractor shall be willing to work with IHS on any other activities if they are in the best interest of the Contractor or the American Indian/Alaska Native beneficiaries residing within the state of Hawaii, including attending meetings and providing input on healthcare related issues.

C.9 Hawaii: AI/AN and Native Hawaiian Health Statistics

2020 Census Data: Hawaii 2021 and 2022 Population Estimates by Race

Annual Estimates of the Resident Population by Sex, Race, and Hispanic Origin for Hawaii: April 1, 2021 to July 1, 2022

Sex, Race, and Hispanic Origin April 1, 2020

Estimates Base

Population Estimate (as of July 1)

2021 2022

TOTAL POPULATION 1,455,271 1,447,154 1,440,196

.One Race:

..White 367,881 364,323 363,260

..Black or African American 31,755 31,360 31,516

..American Indian and Alaska Native 5,698 5,650 5,730

..Asian 537,902 537,812 534,794

..Native Hawaiian and Other Pacific Islander 152,840 149,984 148,844

.Race Alone or in Combination:1

..White 635,940 633,526 631,539

..Black or African American 53,071 53,028 52,914

..American Indian and Alaska Native 39,296 38,224 37,733

..Asian 830,847 829,503 825,617

..Native Hawaiian and Other Pacific Islander 401,543 396,097 393,837

2020 Census Data: 2022 Hawaii Population Estimates by County & Race

2022 Est.

Total

Population

One Race 2022 Estimated Population Race Alone or in Combination 2022 Estimated Population

County

White Black AI/AN Asian

Native

Hawaiian/

Pacific

Islander

White Black AI/AN Asian

Native

Hawaiian/

Pacific

Islander

Hawaii

County

206,315 71,044 1,939 1,167 41,705 26,498 120,291 6,706 11,091 91,906 72,467

Honolulu

County

995,638 211,152 27,606 3,225 423,911 98,347 385,949 41,441 20,512 616,099 254,769

Kauai

County

73,810 24,128 567 341 22,213 6,847 38,889 1,588 1,830 37,930 19,870

Maui

County

164,433 56,936 1,404 997 46,965 17,152 86,410 3,179 4,300 79,682 46,731

(End of Section C)

Source Selection in Accordance with FAR 12.6-Steamlined Procedures for Evaluation and

Solicitation for Commercial Items

This solicitation 75H0323P00058 (combined solicitation and award number) for commercial services contract to provide referrals to inpatient and outpatient substance abuse services, access to smoking cessation information, and resources, and referral to health care services for

American Indian/Alaska Native beneficiaries residing within the state of Hawaii. The

Government shall not exercise any supervision or control over the contract service providers performing the services stated in the Performance Work Statement. The contractor shall provide all trained personnel, equipment, supplies, transportation, tools, materials, supervision, other items and non-personal services necessary to perform services as defined in this Performance

Work Statement of this source selection plan. The solicitation was solicited in accordance with

FAR 12.602(b). The following evaluation criteria factors includes Technical Experience, Past

Performance and Price (the Price factor will be evaluated by contracting and not the technical team evaluating the Technical experience and Past Performance). Each factor is equal in importance: Technical Experience, Past Performance and Price.

EVALUATION FACTORS

Factor 1

Technical Experience: Offeror must provide relevant (same or similar type of projects described in the PWS) and recent (defined as within the last 5 years) experience with details of familiarity and knowledge of the needs of American Indian/Alaska Native populations as it relates to health outcomes and substance abuse issues. The offerer must also demonstrate knowledge of the service area and familiarity with substance abuse treatment agencies either directly, or indirectly.

A detailed description should cover all areas for the technical experience. Please provide specific information on experience, collaborations, and partnerships that would assist with the healthcare needs of the American Indian/Alaska Native population. Additionally, the offerer must detail how, and when, they would perform outreach to the American Indian/Alaska Native populations as well as how they will make connections/agreements with substance abuse care providers.

Offerer must be able to provide details on how they would refer the American Indian/Alaska

Native populations to healthcare services. Offerer must explain plans for quality assurance, medical records management, including electronic health records use, utilization reviews, a patient bill of rights, disaster planning, and facilities. The technical experience shall not be more than 5 pages total. Any additional pages will not be evaluated.

Factor 2

Past Performance: Offeror must provide at least 2 but no more than 4 past performance information, to include the dates of performance of projects and a brief description including services “offered to”, and “provided to” the American Indian/Alaska Native population. Any prior experience with substance abuse treatment, healthcare referrals, and community outreach must be accompanied with a point of contact with names, phone numbers and/or email addresses.

Past performance shall include recent projects, recent is defined as within the last five (5) years form the technical experience mentioned above. The requirement considers work same or similar type of work described in the PWS, same or similar is defined as comparable in size and scope to

Attachment B- Source Selection LPTA Technical Factors the related work required in this solicitation. Past Performance shall not be more than three pages total. Any additional pages will not be evaluated.

Factor 3

Price – Lowest Price Technically Acceptable (LPTA). Award will be made to offeror utilizing

LPTA not trade-off procedures. LPTA and the evaluation of the lowest offeror will be evaluated first and if deemed technically acceptable, no other offeror will be evaluated. If not deemed technically acceptable, then the next lowest priced offeror will be evaluated until deemed technically acceptable. No other offerors will be evaluated.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All technical reviewers will be give the non-disclosure form to sign before give the lowest priced offeror to evaluate. If the lowest priced offer is technically acceptable, no other offeror will be evaluated. However, if the lowest priced offeror is not deemed technically acceptable, then the next lowest offeror will be evaluated by the technical team until one is deemed technically acceptable. If this occurs, then a debriefing will be given to the non-technically acceptable offeror.

Contract Clauses

Commercial Items and Services

(Revised 28Oct2022)

By Reference

FAR 52.212-1 -- Instructions of Offerors -- Commercial Items (Apr 2014)

By Full Text

52.204-9 -- Personal Identity Verification of Contractor Personnel (Jan 2011).

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing

Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government;

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of Clause)

52.204-13 – System for Award Management Maintenance.

As prescribed in 4.1105(b), use the following clause:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/04.htm#P573_70818

System for Award Management Maintenance (Jul 2013)

(a) Definition. As used in this clause--

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by

Dun and Bradstreet, Inc. (D&B) to identify unique business entities, which is used as the identification number for Federal Contractors.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic

Funds Transfer (EFT) accounts (see the FAR at subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The Contractor has completed the Core, Assertions, Representations and

Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the

Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The

Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“System for Award Management (SAM)” means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

(b) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the

Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(c)

(1)

(i) If a Contractor has legally changed its business name, doing business as name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart

42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support he legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (c)(1)(i) of this clause, or fails to perform the agreement at paragraph (c)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the

Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the

“Suspension of Payment” paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the DUNS number is maintained with Dun &

Bradstreet throughout the life of the contract. The Contractor shall communicate any change to the DUNS number to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the DUNS number does not necessarily require a novation be accomplished. Dun &

Bradstreet may be contacted—

(i) Via the internet at http://fedgov.dnb.com/webform or if the Contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and

Bradstreet office.

(d) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.acquisition.gov.

(End of Clause)

52.212-4 -- Contract Terms and Conditions -- Commercial Items.

As prescribed in 12.301(b)(3), insert the following clause:

Contract Terms and Conditions -- Commercial Items (Dec 2014)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31

U.S.C.3727). However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

http://fedgov.dnb.com/webform https://www.acquisition.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P120_20051

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting

Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or

52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.

3903) and Office of Management and Budget (OMB) prompt payment regulations at 5

CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt Payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see

52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the

Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in

(i)(6)(v) of this clause, and then at the rate applicable for each six-month period at fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the

Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the

Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the

Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the