Attachment 3 SOW - REV.pdf

STATEMENT OF WORK

Quarters Unit 22 & 24 Renovation

GP22RB600Q03

Rosebud Quarters Rosebud, South Dakota

1. Project Description

A. Title: Quarters Units 22 and 24 Renovation

B. Location: This project is at the Rosebud Service Unit North Quarters, in Rosebud, South Dakota

C. Description: The project defined within this Scope of Work is the renovation of two single family homes Unit 22 and Unit 24 in the North Quarters area of the Rosebud Service Unit. The contractor will provide renovations to both units main living level plus any specifically noted other areas or specialties. Please refer to Section 5.A below as well as the quote schedule in the Appendix A for all tasks to be completed.

Please refer to Appendix B for the location of the Quarters unit in relation to the Rosebud Hospital.

Contractor shall install products following all manufacturer’s specifications.

D. Background: The Rosebud Hospital has staff housing to provide nearby living quarters for employees.

Units 22 and 24 were built in the early 1990s and need updates after the last tenants have vacated and before occupancy by the next tenants.

E. Related Documents

1. This SOW and any other standard government or IHS documents are included and considered a part of this contract.

2. NFPA 101 Life Safety Code – 2012

3. NFPA 70 National Electric Code (NEC)

F. Common Acronyms or Definitions

1. IHS – Indian Health Service

2. RB – Rosebud

3. CO – Contracting Officer

4. COR – Contracting Officer’s Representative

5. PM – Project Manager

6. IGCE – Independent Government Cost Estimate

7. RFI – Request For Information

2. Scope of Work (SOW) The scope of this project includes all demolition, new removal and replacement, and clean up for installation of the products described below. All electrical installation shall be done by an electrician licensed in the state of South Dakota.

The contractor shall provide all material, labor, equipment and supervision required to accomplish the following (see attached Quote Schedule for itemized list). Unless noted all items apply to both Unit 22 and Unit 24:

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A. Demolition:

a. The interiors of Unit 22 and 24 need various items demolished prior to renovation. Where items in the following sections note “remove” the intent is demolition. In areas where demolition is occurring adjacent to space which is not to be demolished the contractor shall take care not to damage those adjacent structures, finishes, and all other items.

b. Remove all personal belongings in Unit 24

i. Various items and garbage were abandoned by the last tenant in Unit 24. All these items, both in the basement and on the main level, shall be removed and disposed of by the contractor.

B. Electrical:

a. Remove existing interior light fixtures and replace with LED light fixtures.

i. Use energy efficient LED fixtures at all possible locations

ii. Install fixtures similar to existing style with current available fixtures (i.e. globe, strip, wall fixture)

iii. Provide all related electric work to properly install new fixtures

iv. Provide new LED light bulbs for all new fixtures

v. Include replacement of garage ceiling light

b. Remove light switch and outlet face plates and install new light switch and outlet face plates.

c. Remove bathroom humidstat fan and light fixtures and install new humidstat ventilation and light systems in each bathroom. ((Unit 22 has two main level bathrooms and Unit 24 has two main level bathrooms and a basement bathroom. All have a vanity/sink, toilet and bathtub/shower combo.)

i. Use Broan brand or equal with light fixture and timer

d. Remove and replace all kitchen appliances.

i. All new units shall have similar features to the units that are currently installed in the Unit 21 (site visit shall be provided per arrangement with the housing manager).

ii. All appliances shall be electric.

iii. Appliances to be replaced include range unit and ventilating hood, refrigerator, and dishwasher.

e. Remove and replace all smoke and carbon monoxide detectors. Include new batteries and verify locations installed meet residential code requirements.

C. Plumbing:

a. Remove and replace all toilet fixtures and seat/lid assemblies. Replace the wax seal and verify the existing plumbing is correctly installed and will provide a leak-free connection.

b. Remove and replace plumbing fixtures for sinks and showers/bathtubs. (Unit 22 has two main level bathrooms and Unit 24 has two main level bathrooms and a basement bathroom. All have a vanity/sink, toilet and bathtub/shower combo.)

c. Remove and replace all bathroom and kitchen sinks of similar size to existing. (Unit 22 has two main level bathrooms and Unit 24 has two main level bathrooms and a basement bathroom. All have a vanity/sink, toilet and bathtub/shower combo.)

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i. Bathroom vanity sinks shall be integrated and similar size to existing.

ii. Kitchen sink shall be double basin stainless steel.

iii. All required plumbing accessories shall be included and installed.

iv. Proper plumbing configurations and materials to be installed.

d. Remove and replace the water heater.

i. Water heater shall be 50 gallon capacity.

ii. Brand shall be AOSmith or equal.

iii. Include all plumbing and electrical work to make operational.

D. HVAC:

a. All duct work and dryer vents shall be cleaned by a duct cleaning company.

i. Any damaged sections of ductwork (i.e. pet waste, spilled liquids which caused corrosion) shall be removed and replaced. Allow the facility engineer or housing manager to review the ductwork to confirm which sections shall be replaced.

b. Remove and replace all supply and return grilles for heating and cooling system.

c. Remove and replace furnace in Unit 24

d. Inspect and clean furnace in Unit 22

e. Remove and replace thermostat with similar style unit

E. Finishes:

a. Remove and replace all existing flooring throughout Unit 22 and 24 including all carpet and vinyl sheet or tile flooring.

i. Install vinyl floor plank and underlayment throughout the upstairs:

1. Remove all existing carpet and vinyl flooring.

2. Any subfloor shall be inspected by the contractor and facility housing manager for animal urine and feces damage prior to flooring replacement. Damaged areas shall be treated or replaced prior to new flooring installation.

3. Any damaged subfloor shall be removed and replaced prior to installation of the new flooring system. Allow the facility engineer or housing manager to inspect the exposed subfloor prior to placing new flooring.

4. The subfloor shall be prepped for proper installation.

5. Install vinyl plank flooring per manufacturer’s instructions. Mannington Wood brand or equal shall be used. Material used shall be waterproof.

a. Bathroom installation requires waterproof rated glue

b. Unit 22 - All wall and ceiling damage to be patched and painted

i. New paint throughout the upstairs (to include patching, tape and texture of holes and spackling of nail and screw holes)

1. Prior to painting patch, tape, texture and spackle any defects

2. Apply two coats minimum of a latex based enamel with semi-gloss low or zero

VOC paint

c. Unit 24 – All wall and ceiling sheetrock is to be removed and replaced on the main level and basement level.

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i. Install new sheetrock on all walls and ceilings and tape and texture on the main level and basement level.

ii. New paint throughout the upstairs (to include patching, tape and texture of holes and spackling of nail and screw holes)

1. Apply two coats minimum of a latex based enamel with semi-gloss low or zero

VOC paint

d. Remove and replace door and base trim throughout the upstairs

i. Wood with stain

ii. Stain color shall be approved by the facility engineer

e. Replace window blinds

f. Unit 24 – Basement flooring to be removed and prepared for resurface with an epoxy coating.

i. Existing flooring to be demolished or removed is a combination of painted concrete flooring (remove/sand paint and prep for epoxy installation) and disintegrating vinyl sheet or tile flooring (remove and prep concrete surface for epoxy installation)

ii. Apply grey Rustoleum Epoxy Shield basement floor coating or similar. Add Rustoleum silica anti-skid floor coating additive or similar.

F. Equipment

a. Remove and replace all kitchen appliances.

i. All new units shall have similar features to the units that are currently installed in the Unit 21 (site visit shall be provided per arrangement with the housing manager).

ii. All appliances shall be electric.

iii. Appliances to be replaced include range unit and ventilating hood, refrigerator, and dishwasher.

G. Furnishings:

a. Remove and replace window blinds.

i. Provide blinds for all exterior windows (both main level and basement) even if no existing coverings in place.

b. Remove and replace bathroom mirrors

i. Similar style to existing and dimensions adjusted to center over any shifted sink location from existing layout

H. Wood, Plastics, and Composites:

a. Remove and replace all kitchen and bathroom wood cabinetry

i. Use same cabinet configuration allowing for minor adjusted drawer or shelf locations.

ii. Provide door and drawer knobs and handles hardware

iii. Remove and replace countertops and sinks in kitchen and bathroom

1. Install laminate countertop with drop-in sink fixtures for kitchen

2. Install integrate sink countertop in bathroom

I. Openings:

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a. Remove and replace interior doors, base, and casing throughout the upstairs

i. Doors shall be replaced with solid core wood doors

ii. New hardware shall be provided and installed for all interior doors

iii. Hardware shall include all hinges and door knobs for all doors and door knobs with locksets for the bathrooms and master bedrooms - use Kwikset or equal for door locksets and handles

iv. Base and door trim shall be wood

v. Wood stain color shall be approved by the facility engineer

vi. Swing of doors shall remain same as existing

b. Remove and replace closet doors

i. Demolish existing doors and frames

ii. Install wood bifold doors, frames and hardware

iii. Repair any damage to adjacent wall and floor surface

iv. Wood stain color shall be approved by the facility engineer

c. Remove and replace closet shelving and clothes rods

i. Demolish existing shelving and clothes rods in all closets including bedroom closets, hall closet, dining closet and pantry

ii. Install laminate wood shelving in same configuration as existing

iii. Install wood or metal clothes rod in same configuration as existing

iv. Repair any damage to adjacent wall and floor surface

v. Wood stain or laminate surface color shall be approved by the facility engineer

d. Repair or replace exterior doors and hardware (front door and back garage door)

i. Replace both the front and the back screen/storm doors and hardware

ii. Install exterior doors which are fiberglass exterior and have a composite frame

iii. Replace hardware on the front door and back door

iv. Door locksets and deadbolt systems shall be Kwikset or equal

e. Remove and replace the garage door

i. Manual hardware

ii. Replace with similar style

iii. New hardware shall be provided and installed

iv. Fiberglass exterior finish with a composite frame

v. Locking handle with keyed entry shall be provided

J. Warranty: Provide a 1-year labor and material warranty at no additional cost to the government which provides for the repair of all work and equipment that was provided under this scope of work.

K. Utilities: The contractor may use regular household power supply within the unit under renovation. If special power is required the contractor shall review options with the facility manager.

L. Clean Up: Jobsite shall be cleaned daily and must comply with the Safety Officer’s requirements given within the PRCA. The construction areas involved shall be free of any debris, rubbish and left over material scraps upon completion of the project. Trash receptacles used for the collection of this debris and their removal from the project site shall be provided by the contractor. The site will be inspected by the engineer prior to final payment to ensure the sites are returned to their original condition prior to construction.

M. Site Restoration: The construction site shall be free of any materials, debris and/or rubbish. The contractor will be responsible for the removal of this debris and must restore the site to its original

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January 2023 condition as approved by the project engineer. Photo are to be taken before construction begins for documentation the sites original condition by the contractor.

3. Period of Performance.

A. Time of the Essence: All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

B. The Work will be substantially completed within One Hundred Eighty (180) calendar days after the date when the Contract Times commence to run.

4. Submittals

A. Submittals or shop drawings shall be submitted for the following items and shall be delivered electronically to the COR or designated PM for final approval before ordering any new material or equipment. It is the duty of the contractor

The following materials submittals at a minimum shall be provided for approval:

1. Bathroom cabinetry and hardware (style and color)

2. Kitchen cabinetry and hardware (style and color)

3. Bathroom countertops (style and color)

4. Kitchen countertops (style and color)

5. Bathroom and kitchen sinks and faucets (style and color)

6. Plumbing for sinks

7. Toilet Fixtures (2) (brand, type and color)

8. Flooring (brand, type and color) – Mannington Wood brand or equal shall be used

9. Bathroom flooring (brand, type and color) – Mohawk, Tarkett, or equal brand shall be used

10. Interior doors and trim (style and color)

11. Closet doors (style and color)

12. Trim throughout (style and color)

13. Shelving in all closets (style and color)

14. Windows (brand, style, color, technical specifications including energy rating)

15. Blinds (brand, style and color)

16. Door locksets and all hardware (brand, style and color) – Kwikset or equal to be used

17. All light fixtures (style, color and technical specifications)

18. Water heater (technical specifications)

19. Exterior doors (brand, style, color, technical specifications including energy rating)

20. Storm doors (brand, style, color, technical specifications including energy rating)

21. Paint (brand, color and technical specifications related to low-VOC requirement)

22. Light switch, outlet, cable, data covers replacements

23. HVAC and dryer duct cleaning plan

24. Repair basement wall damage

25. Dishwasher

26. Oven

27. Oven vent hood similar to existing (brand, style, color)

28. Garage light

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29. Smoke/Carbon dioxide detectors (brand and model)

30. Bathroom vent fan/ humidstat (brand and model)

31. Epoxy flooring

The following project submittals at a minimum shall be provided:

1. Construction schedule

2. Daily reports

3. Proof of duct cleaning (invoice or other document)

4. Testing reports

5. Schedule/Meetings

A. The general contractor shall submit a detailed schedule to the COR for approval within (14) calendar days of the award.

B. Pre-Construction Meeting: One Pre-Construction meeting shall be conducted prior to the start of the construction of the contract.

C. Coordination Meeting: Note any equipment supplied by another contractor or if not needed, please remove this meeting.

D. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work.

E. Substantial Completion: One substantial completion meeting shall be held following notification of the Project Officer by the General Contractor that the project is Substantially Complete.

F. Final Completion: One final completion meeting shall be held following determination that the project is complete.

6. Miscellaneous

A. Superintendent. The prime contractor shall have an onsite superintendent for this project while any and all work is being performed unless prior approval is grant from the COR.

B. Tribal Requirements.

1. The Contractor and all subcontractors engaging in work on the Rosebud Sioux Tribe Indian

Reservation will be required to comply with the Indian preference and Indian preference program requirements administered by the Rosebud Sioux Tribe Tribal Employment and

Contracting Rights Office (TECRO).

2. Before commencing work, contractors and sub-contractors are required to submit an acceptable

“Compliance Agreement” to the TECRO office. Copies of this form can be obtained from the

TERO office. Typical requirements of TECRO include a fee of 4.5% on the total contract price, and submission of weekly certified payroll reports to TECRO.

3. Additionally, the rules and regulations of the TECRO Ordinance require that no person who is not a local Indian shall be employed by a covered employer until a work permit has been obtained for them from TECRO. The annual work permit fee for each employee may be obtained from TECRO.

4. Contractors are strongly encouraged to contact the TECRO office at (605) 747-2322 for an explanation of tribal requirements. Other fees may apply.

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C. Construction Materials and Storage

1. All materials shall be stored and handled according the manufacturers’ recommendations.

2. All materials shall be submitted to the COR prior to ordering, for approval by the project engineer.

3. The contractor(s) shall be present and on site to receive all construction material, equipment, or products. IHS staff will not be present, responsible, nor receive, or provide any type of offloading equipment for construction materials, products, or equipment. It is solely the contractor(s) responsibility to properly receive any and all construction equipment, products, and materials on site.

4. The contractor(s) shall provide their own means of storing any and all construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction.

All material, products, or equipment remain the contractor(s) property until the project has been deemed substantially completed by all parties.

7. Project Officer

Camilla Widvey will be designated as the Contracting Officer’s Representative (COR) for this Order. His address and telephone are:

Camilla Widvey, PE CHFM Great Plains Area Indian Health Service Division of Facilities Management & Engineering 3200 Canyon Lake Drive Rapid City, SD 57702 Office: 605-945-5455 cami.widvey@ihs.gov

Any change in COR designation will be documented by the Contracting Officer in writing.

8. Closeout Documents

The Contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the facility manager/engineer. The final installed submittal package and O&M shall also be sent electronically to the COR and/or PM.

Appendix A – Quote Schedule

Appendix B – Location Map

Appendix C – Original Floorplan Drawing

Appendix D – Existing Conditions Photographs mailto:john.breckenridge@ihs.gov