B05 Attachment A4-1 Pre-Proposal Inquiries 1-135.pdf

Amendment of Solicitation Amendment A00004 under Solicitation 75H701-22-R-00051 Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00001 dated 06/14/2022

1. RFP Would you be able to clarify if acute care will be offered at this site/ what type of procedures will be performed at the site? Thank you!! COR

Facility will house primary care, dental, diabetic, behavioral health, pharmacy and lab services. Exact type of procedures are still to be determined.

2. RFP

We are also bidding a local fire station the same day and time as the Site Visit for the above referenced project, and our estimators and I will be unable to attend. We can send one of our field supervisors if you recommend such, if the sign in sheet will be posted to SAM, and thus improve our visibility as a bidding general contractor.

CO

IHS can’t recommend who you should send to the site visit as it is up to your firm to decide who to send to the site visit.

A sign-in sheet will be posted to www.sam.gov.

3. RFP Is there access for contractors to the existing facility other than the planned site visit? CO Since the facility is on tribal land, contractors will not be allowed to access it after the site visit has been concluded.

4. RFP Will the existing facility be occupied during the renovations? COR The facility being renovated and expanded is currently vacant. There are other buildings on the property that are occupied.

5. RFP

Given the supply chain problems the entire industry is dealing with, and the fact that we in many cases cannot get delivery commitments until purchase orders are received and processed by vendors and suppliers.

Would the IHS consider delaying the Notice to Proceed until we have commitments from vendors and suppliers for key components, and can integrate same into our CPM schedules?

CO

IHS is aware of the overall industry conditions. Currently.

there are no plans to delay Notice to Proceed, but allocating time for long lead items within the schedule without sacrificing the critical path will be discussed. Once award has been made, IHS will discuss this with the awardee if necessary prior to issuance of the NTP.

http://www.sam.gov/

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

Amendment A00002 dated 06/22/2022

6. RFP

RFP Page 60, Paragraph 1, Factor 1: Specialized Requirements. Factor 1 indicates that to be considered relevant, a project must be between $10,000,000 and $20,000,000. Please confirm projects more than $20,000,000 will also be considered relevant.

CO

Each project submitted is evaluated as a whole when determining relevancy and the project cost is only one part of determining relevancy. As stated in Section L.11, Factor 1, “Relevant” is defined as experience with managing renovation/expansion projects that are similar to those as described in the Scope of Work (See Section C of this solicitation).” While the range is stated of submitting projects between $10M and $20M, any project submitted outside this range will be determined relevant or not relevant based on the project as a whole.

7. RFP

RFP Page 60, Paragraph 1, Factor 1: Specialized Requirements. Factor 1 indicates that to be considered relevant, a project must be between $10,000,000 and $20,000,000 completed in the past 7 years, with at least one medical office/clinic/hospital renovation/expansion. To allow for a larger pool of small businesses to be competitive, we request medical offices/clinics/hospital renovations/expansions completed in the past 10 years be considered relevant.

CO

Your request is denied. As stated in Section L.11, Factor 1, “Recent” is defined as being completed within the past seven

(7) years preceding the date proposals are due. Any project beyond 7 years preceding the date proposals are due will not be considered for evaluation.

8. RFP

RFP Page 60, Paragraph 1, Factor 1: Specialized Requirements. Factor 1 indicates that to be considered relevant, a project must be between $10,000,000 and $20,000,000 completed in the past 7 years, with at least one medical office/clinic/hospital renovation/expansion. To allow for a larger pool of small businesses to be competitive, we request medical offices/clinics/hospital renovations/expansions with a value >$7M be considered relevant if the offeror can also demonstrate experience with projects in the $10,000,000-$20,000,000 range.

CO Please see answer to Question #6.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

Amendment A00004 dated 07/08/2022

9. Sheet C10 This sheet indicates Underground Storage (UG1 through UG4). There are no details as to what this is. Please provide details and specs for the underground storage system.

AE See Addendum #3: Details for the underground detention system are now provided on sheet C13A.

10.

Attachment J01 Volume 1 Specification - Geotech Report

The Geotech report that was included this specification mentions retaining walls yet no retaining walls are shown on the plans. Please clarify if retaining walls will be required and provide details if required.

AE See Addendum #3 General Clarifications.

No retaining walls are proposed with this plan.

11. Sheet C08 No details are provided for the Concrete Ditch. Please provide details and profile for concrete ditch. AE See Addendum #3: A standard VDOT PG-2A concrete ditch is now called out on sheet C10 and referenced on sheet C02.

12. Sheet C08

Under Site Notes #6 states to refer to final geotechnical report for final pavement sections. However, the paving thickness shown on Geotech report does not match that shown on C09. Please clarify which thickness to use.

AE See Addendum #3: The pavement section details on sheet C09 have been updated to match the geotechnical report.

13. Sheet C09 There is a Crosswalk Striping detail however there are no crosswalks shown on the plans. Please clarify there locations or if they are not required.

AE Crosswalk striping is shown on sheet C08.

14. Sheet C09 There is a Dumpster Service Hours Sign detail however there are none shown on the plans. Please clarify location or if they are not required AE See Addendum #3: The dumpster services hours detail has been removed.

15. Sheet C09 There are concrete wheel stop details however there are none shown on the plans. Please clarify locations or if they are not required. AE Concrete wheel stops are proposed for the ADA spaces near the front of the building on sheet C08.

16. Sheet C09 There is a 6' wooden privacy fence detail however there is none shown on the plans. Please clarify location or if they are not required. AE See Addendum #3: The wooden fence detail has been removed.

17. Sheet C08 The drawings list "Dumpster Enclosure (See Arch. Plans for Details).

Arch. Plans do not have a details for the dumpster enclosure. Please provide.

AE

See Addendum #3: The detail provided on sheet C09 provided the required dimensions for the dumpster enclosure. A note has been added that the enclosure materials shall substantially conform to those used for the health clinic building.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

18. Sheet C09 Please clarify if bollards are required in front of the dumpster enclosure walls as seen on detail provided by Waste Management. Currently the drawings only show 3 bollards behind each dumpster.

AE

See Addendum #3: Bollards are not required in front of the dumpster enclosure and have been removed from the detail on sheet C09.

19. Sheet C09 This is a One Way Sign detail however there are none shown on the plans. Please clarify locations or if they are not required. AE See Addendum #3: Two one-way signs are now proposed at the pharmacy drive-thru on sheet C08.

20. Sheet C15 Drawings show a 3" DI Water Service Line but no existing waterline line is shown for the tie-in. Please show existing line with pipe size and material of existing line. Please provide profiles.

AE The waterline is shown connecting to the existing on-site well on sheet C15.

21. Sheet C15 Drawings say to connect to septic Drainfield. However no details are shown in reference to septic tanks. Will GC have to provide a new septic tank? If so, please provide size and details.

AE

A new septic field is required however details are still being determined with the County and Health Department. The proposed drainfield size is called out on sheet C15.

22. Sheet C15 Please provide details and profiles for septic drainfield i.e.. Pipe, stone, sand etc. AE

A new septic field is required however details are still being determined with the County and Health Department. The proposed drainfield size is called out on sheet C15.

23. Sheet C16 Utility Detail sheet is blank. Please provide utility details. AE See Addendum #3: All on-site utilities are private. VDOT utility details are now referenced on sheet C02.

24. Sheet C04 Please clarify if temp. fencing will be required around the entire Limits of Disturbance along with height and if screening is required. AE Temporary fencing is not required around the entire site. Silt fence is proposed on sheet C04.

25. Sheet C15 Please provide the drain field permit to see what the county is requiring. AE A new septic field is required however details are still being determined with the County and Health Department. The proposed drainfield size is called out on sheet C15.

26. Sheet C10 Please provide details as to what is wanted for the Storm Cleanouts.

These specific cleanouts are located East of the building. Are these supposed to be drain basins?

AE

Nyloplast drains are proposed along the east side of the building and are called out on sheet C10 and a detail provided on sheet C13.

27. Sheet M7.1 Please provide details for what is required for backfill of Water Storage Tank AE Please refer to spec section 21 10 00 item 3.16.

28. Sheet C15 Please provide location of sewer line for Storage Garage on the civil plans AE See Addendum #3: The sanitary sewer line is now shown on sheet C15.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

29. Sheet C15 Please provide location of 1.5" waterline for Storage Garage on the civil plans AE See Addendum #3: The waterline is now shown on sheet C15.

30.

Attachment J04 Amendment 1 - Sheet M0.2

This sheet shows the two 5000GL LPG Tank in front of the Concrete slabs and in the road. Please clarify if the tanks will be above ground on below ground and their location.

AE Tanks are above ground. They are located on the concrete slab and not in the road. See updated M0.2 in Addendum #3.

31.

Attachment J04 Amendment 1 - Sheet M0.2

This sheet show two Underground Fire Protection Water Tanks. Please clarify. AE This sheet does show two LP gas tanks but only one underground fire protection water tank.

32. Drawings Please provide more detail on the water services. Profiles, water source, etc. AE See Addendum #3: All on-site utilities are private. VDOT utility details are now referenced on sheet C02.

33. Drawings 4” Ductile iron pipe is of lower cost and is more readily available that 3”, will this be acceptable? AE No exception taken to using 4” pipe.

34. Drawings Please provide more details on what is exactly supposed to happen with the drain field and associated piping. Profiles and the OSE report from the engineer are what is going to be needed for any pricing.

AE

A new septic field is required however details are still being determined with the County and Health Department. The proposed drainfield size is called out on sheet C15.

35. Drawings Handicap spaces are shown but no ADA ramps or truncated domes are shown. Please provide this information. AE

See Addendum #3: Curb ramps and truncated domes are now shown on the ADA spaces at the front of the building on sheet C08.

36.

Spec. Section 23 11 26 -14 Section 2.7 Storage Containers

Can other manufactures not listed in specs that meet the requirement for the LPG tanks be used as alternatives? AE Alternates that meet all requirements can be submitted during the shop drawing review process.

37. Drawings Will GC be required to fill both propane tanks prior to turnover as well as purchase of LPG? AE Systems will need to be tested, so yes the tanks shall be filled prior to turn over

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

38.

Spec. Section 21 10 00 -13 Water Based Fire Protection Systems

Can other manufactures not listed in specs that meet the requirement for the underground water storage tank be used as alternatives?

AE Alternates that meet all requirements can be submitted during the shop drawing review process.

39.

General Is GC required to pay water tap fees? If so, please provide point of contact. AE Project requires an onsite well. No public utility is available.

40.

Drawings Will GC be required to fill Fire Protection Water Tank prior to turnover as well as purchase of water? AE Yes

41.

Sheet C10 Plans show connecting storm drain to building on the North Side of the Health Clinic. Plans state "See Arch. Plans" however, nothing is shown on Arch. Plans. Please clarify what this storm pipe is connecting to on the building.

AE This pipe is picking up the roof drain of the building and connecting to the on-site storm system.

42.

General Are there any sewer fee's that must be paid by GC? If so, please provide point of contact. AE Project requires an onsite septic system. No public utility is available.

43.

Attachment J01 Volume 1 Specification - Geotech Report

The Geotech report had references to a petroleum odor detected in the top 2 feet of fill encountered at boring location P5. Will the owner provide any allowance for the removal and disposal of contaminated material encountered as there is no way for the contractor to determine how much contaminated material will need to be removed.

AE No, if contaminated soil is found contractor will be required to submit a change request for the exact quantity to be removed.

44.

Drawings Sheet M7.4

Detail 1 list "LPG Tank Support Pad By Others". Please clarify if GC who is responsible for this. AE Pad to be by tank supplier.

45.

Spec/Drawings There is no Interior Signage in the Table of Contents of the specs, yet there is a specification for Interior Signage. There is no Interior Signage Plan or Legend in the Drawings. Is Interior Signage a part of this contract?

AE TOC was updated in Addendum #2 to add 10 14 23.

Yes, this is part of the contract.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

46.

Drawings Sheet E7.2

Detail 2 on drawing sheet E7.2 details the transformer and connection cabinet requirements and equipment pad. Dominion Energy typically reframes from installing their transformer on pads that are provided by others. The connection cabinet can also be costly and is not typical for this application. Please confirm that the primary equipment and configuration has been discussed and agreed upon with Dominion Energy in an effort to alleviate unnecessary cost to the project.

AE

All cost associated with Dominion Energy to be part of Contractor’s cost, whether Dominion Energy installs the concrete pad or the general contractor installs the concrete pad.

Where no response is provided, the contractor shall include the connection cabinet as part of their bid.

47.

Solicitation Please confirm that any cost associated with the Dominion Energy scope in regards to the primary electrical service will not be the responsibility of the contract to carry in this proposal effort.

AE

All cost required, including costs from Dominion Energy, shall be the responsibility of the Contractor. See changes made in Addendum 3.

48. Drawings Please provide size of water meter required for this project. AE Pipe for water meter is 3”.

49. Drawings Will a separate water meter be required for the Storage Garage. If so, please state what size. AE Separate meter is needed. Pipe for water meter is 1.5”

50. Drawings Sheet C15

Please provide location of waterline coming from existing waterline going to the Proposed Outbuilding/Storage Garage. AE See Addendum #3: The waterline is now shown on sheet C15.

51. Specifications Please provide specifications for Waterline. AE Civil specifications are provided by reference only and are listed on sheet C02.

52. Specifications Please provide specifications for Sanitary Sewer. AE Civil specifications are provided by reference only and are listed on sheet C02.

53. Specifications Please provide specifications for Asphalt. AE Civil specifications are provided by reference only and are listed on sheet C02.

54. Specifications Please provide specifications for Termite Treatment. AE Civil specifications are provided by reference only and are listed on sheet C02.

55. Specifications Please provide specifications for Curb and Gutter. AE Civil specifications are provided by reference only and are listed on sheet C02.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

56.

Specifications Please provide specifications for striping/pavement markings.

AE Civil specifications are provided by reference only and are listed on sheet C02.

57.

Drawings Can you owner provide an allowance for undercutting?

AE No, unforeseen conditions will be handled as a change order request with actual quantities.

58.

BO1+RFP+75H

701-22-R- 00051

G.6 Payment for materials stored on site - Please confirm if the contractor is to pay taxes on materials for this project or is this project exempt from paying taxes, state and local?

CO

As per page 5 of the solicitation, the Contractor is responsible for all applicable taxes that may be incurred as a result of this project

59.

BO1+RFP+75H

701-22-R- 00051

H.6. Key Personnel - Please confirm that 1 superintendent and 1 safety officer is all that is required for the day to day, on-site management, no quality control manager is required?

CO

Confirmed--1 superintendent and 1 safety officer are required for the day to day, on-site management duties. Quality Control manager is not required, although with the size and scope of this project, is recommended.

60.

BO1+RFP+75H

701-22-R- 00051

H.6 Key Personnel - Is the project manager required to be on site daily and dedicated only to this project?

CO

Project Manager is not required to be on site daily and not dedicated to this project, but given the size and scope of this project, it is recommended. Per H.8, Superintendent is required to be on site at all times work is being performed by the Contractor

61.

BO1+RFP+75H

701-22-R- 00051

Volume 1 Technical Proposal - 3. FACTOR 3: Key personnel submission requirements - please confirm the superintendent and safety officer may be dual-hatted as long as that individual demonstrates relevant experience?

CO

As stated on Page 62, Superintendent and Safety Officer may be dual-hatted, but experience shall be demonstrated separately for each position (i.e., if submitting the same person for both roles, that individual must have and demonstrate relevant experience on projects as both the Superintendent and Safety Officer separately). To further clarify, that individual must demonstrate a minimum of seven (7) years’ of experience doing work of similar size, scope and complexity to that described in the solicitation as a Superintendent and Safety Officer

62.

Drawings A4.1 There are several doors listed on the door schedule that are not shown on the floor plans. AE See Addendum #3.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

63.

Drawings A4.1 Doors # 1047A, 1047B, 1049A, 1049B, 1054A, 1054B, 1055A, &

1055B are noted on the drawings and appear to be "Sliding" doors but there is no type or elevation listed for them.

AE See Addendum #3.

64.

Drawings A4.1 There are several doors listed on the door schedule that do not include a hardware set number. AE See Addendum #3.

65.

Specifications -section 23 09 paragraph 2.2 Control systems Letter A. Manufacturers - 1. Alerton Controls, 2. Honeywell WEBS N4, 3. Johnson Controls Facility Explorer Tridium Niagara N4. Please confirm the General Contractor can submit pricing from all three of these sub-contractors or does the client have a preferred DDC controls sub-contractor with-in the three listed in the specifications?

AE Any of these contractors may be used.

66.

Specifications -section 23 09

Please confirm if this is a stand-alone DDC system subject to this building only or is the DDC system that is to be installed need to be tied into a base wide system?

AE DDC System is a standalone system.

67.

Specifications -section 23 09

Paragraph 2.4 Software requirements - is the contractor to provide and install the Software for this contract? AE DDC Contractor shall provide and install all required software.

68.

Specifications -section 23 09

Will equipment manufacturers be allowed, outside of the equipment manufacturers listed in the specifications? AE Alternates that meet all requirements can be submitted during the shop drawing review process.

69.

Specifications -section 23 09

Paragraph 2.3 DDC Equipment - is the contractor to provide the Operator workstation - One PC based microcomputer and equal printer or will this piece of equipment be furnished by the client?

AE Contractor shall provide all needed equipment (including workstation and printer).

70.

Specifications - 00 01 10 Table of Contents

Please confirm if Air Barrier and thermography testing will be required on the new building? If so, please provide a specific Air Barrier and testing specification.

AE See Section 07 25 00 for air barriers.

Thermography testing can be added as directed by the owner.

71.

Specifications - 10 21 23 Cubicles

Please confirm the contractor is to furnish and install the overhead metal curtain track and guides and curtains? AE Yes

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

72.

B01+attachmen t+J06+ equipment+list

Please confirm the contractor is not responsible to carry costs for furnish and install any items on the J06 Equipment list? COR

Equipment on list will be furnished by others (not contractor).

Listing is provided to provide insight on how rooms will be used and where blocking may be required.

73.

B01+RFP+75H

701-22-R- 00051

Please provide the Liquidated Damages per day, for this project CO Liquidated damages are not applicable to this project.

74.

M6.1 Mechanical Schedules (Amendment1)

Where a manufacturer is listed on M6.1 - Mechanical Equipment Schedules - will substitute manufacturers' be accepted? AE Alternates that meet all requirements can be submitted during the shop drawing review process.

75.

Drawings S0.2 Notes about wood on the bottom of S0.2 do not appear to refer to the canopy. Do these notes refer to the wood truss and plywood sheathing in the garage?

AE The Structural Notes on sheets S0.1 and S0.2 apply to the entire project where applicable.

76.

Drawings On pages A3.1, A3.1A, A3.1B, A3.2 detail #2 was changed from wood framing to light gauge steel framing. Should detail #3 and detail #5 also be changed to reflect light gauge steel framing?

AE Yes

77.

Drawings A7.1 Can section 8 and section 10 on A7.4 have PLAM doors instead of solid wood door frames to match the rest of the cabinets as seen in section 16 A7.1 above?

AE No

78.

Specifications 10 21 23

Specs call for cubicle curtains in Group Infusion Room (178), however this room does not exist in the drawings. Will the 10 21 23 Cubicles specs be relevant to this project? If so, where will these cubicle curtains be located?

AE Group Infusion room is not applicable to this project.

Cubicle specs to be included as shown on drawings.

79.

Specifications 06 17 53

In the specs, section 06 17 53 for wood trusses does not appear. Will you please provide section 06 17 53 in the specs? AE See Addendum #2.

80.

Attachment J01 Volume 1 Specification - Geotech Report

The Geotech report mentions petroleum odor detected at Boring location P5. If this contaminated material is encountered will this be handled as a modification / change in contract since there is no known quantity of said material? Secondly, please consider having all GC carry an allowance for this material based on a revised / stated quantity.

AE See answer to Question #43

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

81.

Drawings S2.5 Provide clarity on "No Blocking REQ'D If Sheathing Break is Centered On DBL. TOP PL. (Contractors Option)" on Detail 4 of S2.5?

AE

Depending on the wall height and sheathing orientation, the horizontal break in the panel edges may occur at the top of the top plate. When that occurs the added blocking and nailing is required as shown to establish a continuous lateral load transfer.

At the contractor’s option, they can locate the panel break at the centerline of the top plate and eliminate the need for blocking.

We often see this request when wall panels are panelized

82.

Drawings A3.1A

Detail #5 is shown on A3.1A, however the detail cannot be found in the drawings. Are there any areas where this detail can be applied? AE Bulkhead In Lobby 1062. Detail marker added in Addendum #3

83.

Drawings A3.1A

Can you provide detail #1 for the Reflective Ceiling Plans (RCP) because it is not shown on A3.1A? AE

1/A3.1A is the RCP

84.

Drawings A7.1 Please provide a detail for the pallet racking shown on Detail 25 on A7.1 if it is to be provided by the contractor. AE See Addendum #3 – General Clarifications: Pallet racking is by owner.

85.

Drawings S4.3 There are no notes to show what size metal deck is to be used at the front entrance canopy. What size metal desk is used on the canopy on S4.3?

AE

Steel roof deck callouts have been added to the Canopy Framing Plan, 2/S0.2 in Addendum #3.

86.

Drawings A2.4 Detail 2 on A2.4 shows electrical outlet details. Please confirm that electrical outlet details are needed for detail 2 on A2.4. AE See Addendum #3 – General Clarifications: Refer to electrical drawings for electrical outlets

87.

Attachment J01 Volume 1 Specification - Geotech Report

Will the owner provide an allowance for any undercutting and replacement of undocumented fill that will need to be removed as there is no way of knowing how much of this fill will need to be removed and replaced.

AE

No, unforeseen conditions will be handled as a change order request with actual quantities.

88.

Drawings S2.5 On S2.5 the thickness of the slab on grade concrete is 6" and on A2.5 in the Addendum, it shows two 6" slabs, one on top of the other. Please confirm if the slab is to be a total of 12" thickness or if the bottom layer is showing the granular fill?

AE

See Addendum #3 – General Clarifications.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

89.

Drawings A4.3 Finish schedule on A4.3 does not specify finishes for elevator wall and ceiling. There are an abundant amount of finshes in the market. Please confirm specific wall and ceiling material so subcontractor can provide more accurate pricing or have all GC carry an allowance based on your recommendations.

AE See Addendum #3 – General Clarifications: Finishes by 14 20

90.

Drawings A2.2 There are no notes on sheet A2.2. Should sheet A2.2 have any notes on it similar to A2.1B? AE Yes

91.

Drawings A2.2 Will there be any A2.1B, note #5 4’x6’ whiteboards in the second-floor conference room shown on A2.2 similar to the first floor shown on A2.1B?

AE Yes, can also be referenced in the equipment docs.

92.

Specifications 10 51 56

Plastic Locker Specs 10 51 56 calls for 9"x12"x72", however the measurements on the drawings show as 12” x 17”. Please confirm which size lockers should be used?

AE See Addendum #3. Section 10 51 26 revised to show 12” wide and 18” deep.

93.

RFP The Period of Performance is 365 calendar days after NTP. Due to current equipment lead times / material delivery issues, please consider extending POP another 180 days. We believe the POP should be roughly 545 days from NTP based on permit and review of drawings / specifications.

CO

IHS agrees with changing the Period of Performance to 545 days

94.

Specifications 10 51 56

Spec 10 51 56 calls for 2 & 3 tiers lockers, but there's no elevation for the lockers to determine how many tiers there should be. Could you please advise the number of tiers needed?

AE

Spec to be revised to show 2 tier

95.

RFP Please consider pushing the bid due date a minimum of two weeks from the date all RFI responses are issued to contractors to allow all subs and GCs time to review and incorporate their responses.

CO

Due to a very tight timeline, the proposal due date cannot be extended a minimum of two weeks. Amendment No. A00003 extended the proposal due date by 1 week to July 18, 2022.

96.

RFP The Period of Performance is listed at 365 calendar days after NTP.

Please clarify if the NTP will be issued a period of time after award is made to allow for long equipment lead times to commence prior to physical construction on site.

CO

Please see answer to question #5 and #93.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

97.

Section 01 60 00 Product requirements

Paragraph 2.02 New produsts letter B. Sustainably Harvested Wood, number 2. Overall project requirement: Provide a minimum 50 percent of all wood based materials made of sustainably harvested wood. And letter 4. Certification: Provide wood certified or labeled by an organization accredited by one of the following: a. The Forest Stewardship council. Please waive this requirement as the tracking process and availability of FCS certified wood products is limited and the expense will bring unnecessary costs to this project. There are very few FCS certified wood plants in the area.

AE FSC not required.

98.

RFP Page 60, Paragraph 1, Factor 1:

Specialized Requirements;

AM 002 PPI

response #7

RFP Page 60, Paragraph 1, Factor 1: Specialized Requirements. Factor 1 indicates that to be considered relevant, at least one medical office/clinic/hospital renovation/expansion must be provided to demonstrate relevant experience. As a Native-Owned small business, we have medical experience in our portfolio that could be provided but it is just outside of the 7-year requirement. We respectfully ask the Indian Health Services to reconsider this response and evaluate projects completed in the past 8 years preceding the solicitation date.

CO

Please see the answer to question #7.

99.

RFP RFP Section B Notes states "all offerors are responsible for allowing for all applicable state, local and tribal (where applicable) taxes and fees within their bids and to perform their own due diligence in ascertaining them." Please clarify if separate tribal taxes or fees are associated with work on tribal lands.

CO

There are no tribal taxes or fees associated with this project.

100.

Drawings In the drawings, doors 1060A/1060B require 6' 0" of length for the doors. The framing does not line up for 1060A as it asks for an AL-F1 frame which is only 3' 0" long, on the other hand 1060B requires an AL- F5 which matches the 6' 0" requirement. A change needs to be made to the 1060A framing so it can correlate correclty to the door sizing.

Preferably 1060A needs an AL-F5 frame.

AE The frame says “See Sched.”

The schedules calls out 6’-0” for Door 1060A.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

101.

RFP RFP Section B.2 states "it is requested that pricing data be submitted to show the breakdown of costs for the above CLIN (See Attachment J13 – Price Breakdown). This is requested so that the determination of a fair and reasonable price can be made by the Contracting Officer. For example, the price breakdown shall have the direct labor cost and the direct material cost broken out." However, attachment J13 does not provide columns to supply price broken down between labor and material. Only a column for a single Lump Sum price is provided.

Please confirm the current J13 can be utilized as provided, and a separate labor/material breakdown is not required.

CO

Attachment J13 can be utilized as provided and a separate labor material breakdown is not required.

102.

Drawings Some drawings, such as S2.1, have walls in red color; however, no legend to signify the meaning of the red shaded areas is provided.

Please clarify the intent of red shading at walls, specifically on S2.1, but also in general.

AE The red shading shown in plan on S2.1 thru S2.5 is an aid to help communicate the extents of the shear walls.

103.

Drawings S0.1 Steel Roof Deck Note 3 requires roof deck to be puddle welded to supports. Please confirm a pin/shot method is an acceptable alternative. AE Alternate attachment methods should be included with the formal steel deck submittal for consideration.

104.

Drawings S0.1 Steel Roof Deck Note 2 requires roof deck to be a minimum of 22 Gauge; however, spec section 05 31 00 para 2.01 A. requires a 20 gage min thickness. Please clarify which is required. AE

See Addendum #3 for updated Spec. Section 05 31 00.

NCE: 22 ga. Is the minimum required structurally, unless specifically noted otherwise. The steel roof deck at the canopy will be 20 ga. as noted in a comment above and clarified in Addendum #3.

105.

Drawings S0.1 AESS Note 2 calls out to VERIFY LEVEL OF FINISH WITH

ARCHITECT. Please clarify level of finish that shall be provided in contractor bids.

AE See Section 09 90 00, 2.03.

106.

Specifications Spec 01 60 00 paragraph 2.02 B. requires contractors to provide a minimum of 50% of all wood-based materials made of sustainably harvested wood. No LEED or HPSB requirements are listed in the specifications or RFP. Please consider waiving the requirement to supply FSC certified wood.

AE FSC not required.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

107.

Specifications On A4.3, there is no specifications for window shades.

AE

Window Shades are labeled WS-1 or WS-2 on the finish plan.

See Section 12 24 00, and this is being revised in Addendum #3

108.

RFP RFP Section B Notes states "The Contractor is responsible to pay all applicable tribal fees and/or taxes, or applicable requirements that may be incurred as a result of this project." Please clarify if separate tribal taxes or fees are associated with work on tribal lands, above and beyond the sales tax required by the state of Virginia and County of Charles City

CO

As stated above, there are no tribal taxes or fees associated with this project.

109.

RFP The POP provided is 365 days; however bar joists lead times are extended right now, in some cases over one year. Please extend the POP to allow for extended lead times at bar joists.

CO

As stated above, IHS agrees with changing the Period of Performance to 545 days.

110.

Specifications Spec 05 50 00 Paragraph 2.03 provide a material paragraph for Ships Ladders and Roof Ladders. All ladders on the drawings shown to access the roof are notated as Ships Ladder. Please clarify if the "Ships Ladder" designations on the elevations should follow 05 50 00 paragraph for Ships Ladders or Roof Ladders.

AE

See Addendum #3 – General Clarifications:

Elevator pit ladder is by 14 20 10

111.

Specifications Spec 05 50 00 Paragraph 2.03 provide a material paragraph for Ships Ladders and Roof Ladders. All ladders on the drawings shown to access the roof are notated as Ships Ladder, except that at the elevator pit.

Please clarify which spec paragraph from 05 50 00 (Ships Ladders or Roof Ladders) should be followed for the Aluminum Access Ladder shown on Detail 4/A8.1, or shall an elevator pit ladder be supplied only as required in spec 14 20 10 para 2.07.

AE

See Addendum #3 – Section 12 24 00 is updated:

Use the following as Basis of Design MechoShades Mecho®/5 Manual Roller Shades Fabric: Distinct Blackout (or approved equal)

112.

Spec 12 24 00 2.02.A.2.b. specifies, “WS-1.” There are too many fabrics at too many price points to competitively bid this material. What is the Basis of Design fabric, or, should we quote best value? AE

See Addendum #3 – Section 12 24 00 is updated:

Use the following as Basis of Design MechoShades Mecho®/5 Manual Roller Shades Fabric: SOHO 1100 Series(1% Open) (or approved equal)

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

113.

Spec 12 24 00 2.02.A.3.b. specifies, “WS-2.” There are too many fabrics at too many price points to competitively bid this material. What is the Basis of Design fabric, or, should we quote best value? Which is required, 1% or 3% openness?

AE

See Addendum #3 – General Clarifications: Elevator pit ladder is by 14 20 10

114.

Drawings A roller shade installation detail is not found. Are roller shades surface mounted with front fascia throughout? AE See Addendum #3 – Section 12 24 00 is updated:

Yes

115.

A3.2 The revised reflected ceiling plan, Sht. A 3.2, per addendum 1, in the clear story area above reception, has multiple ceiling elevations indicated (23-0", 23'-6", 21'-5 1/8" and 12'-6") Is the following correct:

The typical cedar t&g ceiling plain is 23'-6" above the first floor. The bottom of the plywood false beams is 23'-0" above the first floor.

The 12'-6" elevation is relative to the second floor And I am not sure what the 21'-5 1/8" dimension is unless it is the elevation of a P1 pendant light fixture. Does this ceiling slope? It appears to be flat per Section 1, sht. A 6.1.

AE

12’ -6” elevation to be deleted 12’ 5” elevation to be deleted The remining elevation markers are shown accurately.

116.

Div 8 Division 8, Openings, Section 08 71 00, Door Hardware, paragraph 3.5 Hardware Schedule, Sets 03, 09, 10, 30, 31,32, etc indicate a "Card Reader" and "Power Supply" by "Security Supplier". Is the "Security Supplier" hired directly by the owner? We see no complementing scope specified in Divisions 26, 27, or 28. The only mention found was in Section 26 71 11,Fire Alarm System, para 2.2, B 4, which interfaces with door hardware during fire conditions. Is it the owner's intent to have access card production capability, layered access control via card system, or access monitoring and storage to preserve access data to include personnel name, date and time of access to sensitive areas storing equipment or pharmaceuticals?

AE

Security Supplier is to be hired by the contractor. System must be fully compliant with HSPD – 12 / FIPS 201-3

117.

Civil No specifications are given for the well or septic systems. Will they be provided and installed by the owner concurrent with construction? AE Well and septic system specifications will be provided under separate cover by 7/12/22. Assume the existing well is adequate.

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

118.

C1.0 Civil Sheet C10 shows a "16,856 Cubic ft" storm water detention system. No details or specifications have been provided. AE Details for the underground detention system are now provided on sheet C13A

119.

M0.2 Sht. M.0.2 shows two fire water storage tanks, sht C 15 shows a single

10' x 55' tank, which is correct? AE This sheet does show two LP gas tanks but only one underground fire protection water tank

120.

A2.1 Sheet A2.1, Wall Types Exterior, types A1-3, all contain "Board Insulation Sheathing", over the 1/2 gypsum board sheathing, which infers a "Nail Base Insulation" product which includes a plywood or OSB outer face, and no "Z" studs.

AE

See Addendum #3: Hunter Panel Xci Ply (class A) 2.1" thick with 5/8" FRT plywood will be added to the spec for the Board Insulation Sheathing.

no Z studs.

121.

Section 07 21

Section o7 21 00, Thermal Insulation, paragraph 1.01, A, indicates this section provides directive for exterior walls. Part 2, Products, does not describe a nail base product..Pargraph 3.03 describes a z stud approach to exterior walls which would be a poor substrate for weather barriers, air barriers, drainage mats, and to receive fasteners for lathe, scratch, and bond coats. We can add a layer of 1/2"plywood or OSB over the insulation and "Z" studs to create the section similar to that indicated on A2.1., and we will price the project this way is no other directive is provided.

It may be that a specification for a material similar to that in the link below was accidentally left out of the specifications: This approach is as close to what is drawn on Sheet A 2.1, which does not indicate "Z" Studs. https://www.gaf.com/en-us/roofing-products/residential-roofing-products/roof-and-wall-nail-base-insulation/exterior-wall-insulation-process/thermacalwall In accordance with the energy code analysis on sheet A 1.1, and R value of 7.5 is necessary out board of the sheathing to satisfy the energy code.

Thus, if expanded Polystyrene board is used, a thickness of 1 1/2" would be necessary

AE

See Addendum #3: Hunter Panel Xci Ply (class A) 2.1" thick with 5/8" FRT plywood will be added to the spec for the Board Insulation Sheathing. No Z studs.

https://www.gaf.com/en-us/roofing-products/residential-roofing-products/roof-and-wall-nail-base-insulation/exterior-wall-insulation-process/thermacalwall https://www.gaf.com/en-us/roofing-products/residential-roofing-products/roof-and-wall-nail-base-insulation/exterior-wall-insulation-process/thermacalwall https://www.gaf.com/en-us/roofing-products/residential-roofing-products/roof-and-wall-nail-base-insulation/exterior-wall-insulation-process/thermacalwall

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

122.

A5.1 Detail 6. Sht. A 5.1, indicates "Metal Columns Covers" and we find no specifications or further details. Are these aluminum or steel? finish specification? Structural detail 11, sht. S 4.3, shows a stub column continuing above the canopy elevation, and these appear to receive the column cover as well, to an elevation of 19-10" per the architectural detail.

AE See Addendum #3: Metal column covers to be added

123.

Comcheck Please see the attached photo, it is a Comcheck , Energy Envelope Compliance for a project we recently completed in Charlottesville Va.

Note an R 13 batt insulation in conjunction with a R 3.8 continuous insulation outboard of the sheathing yielded compliance in our area. The energy compliance on sheet A1.1 is for Minnesota. The Charlottesville project had thin brick veneers on a Tabs II thin brick support system which accommodates the insulation, rain screen, and brick veneer support outboard of the insulation.

AE

We followed the Virginia energy code table C402.1.3 the note about Minnesota energy code was wrong but the values are correct for Zone 4 The note on the Life Safety Analysis will be revised to say 2018 Virginia Energy Conservation Code in Addendum 3.

124.

finishes No finishes are scheduled for the interior of the garage building, ie paint, wall base, floor coatings, possibly a ceiling on the bottom cord of the joists. door frame paint, etc. The exterior, being thin brick, is covered.

AE

Painted doors & frames. Sealed concrete floor. No finishes on ceiling. Vinyl base. FRP wall protection to 4’-0” H & painted above.

125.

RFP With this next week being a holiday Independence Day please consider extending the bid response date to 7/19/2022 to garner the most subcontractor participation and competitive pricing for IHS

CO

Amendment No. A00003 extended the proposal due date by 1 week to July 18, 2022.

126.

RFP Volume 1, Factor 3 has a thirty-page limit. Additionally, personnel resumes have a two-page limit.

The Government is also requesting applicable credentials for the Key Personnel which can be quite lengthy. Please consider not counting the certifications as part of the personnel resume page count or thirty-page Factor 3-page count.

As stated on Page 59, Factors 1,2,3 and 5 are limited to 30 pages. The Government is only asking for relevant certifications for the Safety Officer.

127.

RFP Please provide more detail on the water services. Profiles, water source, etc. AE Duplicate question – see above response

128.

RFP 4” Ductile iron pipe is of lower cost and is more readily available that

3”, will this be acceptable AE Duplicate question – see above response

Mid Atlantic Tribal Health Clinic Renovation & Expansion

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-22-R-00051

PROJECT:

Mid Atlantic Tribal Health Clinic Renovation & Expansion

LOCATION: Charles City, VA

PROJECT NO: NS22MA001H7

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

129.

RFP Please provide more details on what is exactly supposed to happen with the drain field and associated piping. Profiles and the OSE report from the engineer are what is going to be needed for pricing.

AE Duplicate question – see above response

130.

RFP Please provide details for the underground detention system

AE Duplicate question – see above response

131.

RFP Handicap spaces are shown but no ADA ramps or truncated domes are shown. Please provide this Information. AE Duplicate question – see above response

132.

Spec. 122400 a. 2.02.A.2.b. specifies, “WS-1.” There are too many fabrics at too many price points to competitively bid this material. What is the Basis of Design fabric, or, should we quote best value?

b. 2.02.A.3.b. specifies, “WS-2.” There are too many fabrics at too many price points to competitively bid this material. What is the Basis of Design fabric, or, should we quote best value?