75F40126Q00216_OC-2026-132532_CO Approved.pdf

ALP: OC-2026-132532

75F40126Q00216 Glassware Washer System

Request for Quotation (Supplies)

Section 1 General Information & Summary of Requirement

This is a Request for Quotation (RFQ) for commercial products prepared in accordance with the commercial acquisition procedures of RFO Part 12.

The Solicitation number is 75F40126Q00216.

The NAICS Code for this requirement is 334516 – Analytical Laboratory Instrument Manufacturing.

This acquisition ☒ is a set-aside for small business concerns.

Set-Aside: ☐ None ☒ Total Small Business ☐ WOSB ☐ SDVOSB ☐ 8(a) ☐ HUBZone ☐ Other:

The small business size standard for this NAICS code is 1,000 employees. The full table of size standards is available at: https://www.sba.gov/document/support-table-size-standards Description of Requirement: The U.S. Food and Drug Administration (FDA), San Juan Medical Products Laboratory (SJNLMP), has a requirement for a new Glassware Washer System as outlined in the attached Performance Work Statement (PWS).

Section 2 Period of Performance / Delivery

Supplies: Delivery Timeframe + Warranty Delivery shall be completed within 6-8 weeks after award. The delivered items shall include a one (1) year warranty. The warranty period begins on the date of Government acceptance under the inspection and acceptance clause(s) of this contract for twelve (12) months.

Following Government acceptance, the Contracting Officer will issue an administrative modification under RFO 43.203(b)(1) and 43.201 to memorialize the period of performance dates, anchored to the Government acceptance date. The modification does not change scope, price, or any other substantive term. The Contractor's written confirmation of the installation completion date supports inspection and acceptance scheduling; it does not establish the period of performance.

Section 3 Contract Line Items (CLINs)

Item/CLIN Description Spec/Part No. Quantity Unit of Issue Unit Price Extended Price

1001 Glassware Washer System & 12 month warranty

1 Each $ $

2001 Installation 1 Each $ $

Item/CLIN Description Spec/Part No. Quantity Unit of Issue Unit Price Extended Price

3001 Training 2-3 end-users

Each $ $

TOTAL $ $

Section 4 Points of Contact

Contracting Officer:

Name: Iris Johnson Email: Iris.Johnson1@fda.hhs.gov Phone: (301) 796-3353

Contracting Officer's Representative (COR):

The COR will be given at the time of award.

Section 5 Contract Clauses

Clauses Incorporated by Reference The following clauses apply:

Appl. Clause No. Clause Title Date

X 52.212-4 Terms and Conditions—Commercial Products and Commercial Services (use Alt I for T&M/LH)

Nov 2025

X 52.203-6 w/Alt I

Restrictions on Subcontractor Sales to the Government Nov 2021

X 52.203-17 Contractor Employee Whistleblower Rights Nov 2025

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

Jan 2017

X 52.204-13 System for Award Management—Maintenance Nov 2025

X 52.204-91 Contractor Identification Nov 2025

X 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Nov 2025

X 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2025

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns

Nov 2025

X 52.219-6 Notice of Total Small Business Set-Aside Nov 2025

X 52.219-14 Limitations on Subcontracting Nov 2025

52.219-16 Liquidated Damages—Subcontracting Plan Nov 2025

X 52.219-33 Nonmanufacturer Rule Nov 2025

X 52.222-3 Convict Labor Nov 2025

52.222-19 Child Labor—Cooperation with Authorities and Remedies Nov 2025

X 52.222-35 Equal Opportunity for Veterans Nov 2025

52.222-35 w/Alt I

Equal Opportunity for Veterans, with Alternate I Nov 2025

X 52.222-36 Equal Opportunity for Workers with Disabilities Nov 2025

52.222-36 w/Alt I

Equal Opportunity for Workers with Disabilities, with Alternate I Nov 2025

X 52.222-37 Employment Reports on Veterans Nov 2025

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

Nov 2025

X 52.222-50 Combating Trafficking in Persons Nov 2025

X 52.222-90 Addressing DEI Discrimination by Federal Contractors May 2026 X 52.223-23 Sustainable Products and Services Nov 2025

X 52.225-1 Buy American—Supplies Nov 2025

Appl. Clause No. Clause Title Date

X 52.225-5 Trade Agreements Nov 2023

X 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

May 2024

X 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

Oct 2018

X 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

Mar 2023

X 52.233-3 Protest After Award Nov 2025

X 52.233-4 Applicable Law for Breach of Contract Claim Nov 2025

X 52.244-6 Subcontracts for Commercial Products and Commercial Services

Nov 2025

X HHSAR

352.232-71

Electronic Submission of Payment Requests Feb 2022

Clauses Incorporated by Full Text 52.252-2 Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov https://acquisition.gov/far-overhaul https://acquisition.gov/hhsar

(End of clause)

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at any time before contract completion.

(End of clause)

FDA Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP)

(JAN 2022)

a. All invoice submissions for goods and/or services must be made electronically through the U.S. Department of Treasury's Invoice Processing Platform System (IPP).

http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in RFO 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services included in commercial item contracts. The IPP website address is: https://www.ipp.gov

c. The Agency will enroll Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive a Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3–5 business days of contract award for new contracts or date of modification for existing contracts.

Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

The Contractor POC will receive two emails from IPP Customer Support. The first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of the first, contains a temporary password. You must log in with the temporary password within 30 days.

If your company is already registered to use IPP, you will not be required to re-register.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Invoices that include time-and-materials or labor-hour line items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement line items must be submitted in a format showing expenditures for that month and contract cumulative amounts. At a minimum, the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred:

Direct Labor – include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person, and a total amount for this category;

Indirect Costs (i.e., Fringe Benefits, Overhead, G&A, Other Indirects) – show rate, base, and total amount;

Consultants (if applicable) – include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

Travel – include for each trip the name of the traveler, date, destination, transportation costs (including ground transportation separately), and per diem costs;

Subcontractors (if applicable) – include, for each subcontractor, the same data as required for the prime Contractor;

Other Direct Costs – include a listing of all other direct charges to the contract (e.g., office supplies, telephone, duplication, postage); and Fee – amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

f. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum: (1) a list of all invoices submitted to date under the subject award, including invoice number, amount, and date submitted, as well as corresponding payment amount and date received; (2) total amount of all payments received to date under the subject contract or order; and (3) for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

g. Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

h. If the services are rejected for failure to conform to the technical requirements of the Order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

i. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of the U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

j. The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

k. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301- 827-ERIC (3742) or toll-free 866-807-ERIC (3742); or by email at ERIC@fda.hhs.gov. When emailing, please include the contract number, invoice number and date, your name, phone number, and a detailed description of the issue.

Section A Solicitation Provisions

Provisions Incorporated by Reference The following provisions apply:

Appl. Provision No.

Provision Title Date

X 52.212-2 Evaluation—Commercial Products and Commercial Services (*Required for RFO 12.201-2; optional for 12.201-1 simplified procedures)

Nov 2025

X 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

Sep 2024

X 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements— Representation

Jan 2017

X 52.204-7 System for Award Management—Registration Nov 2025

X 52.209-12 Certification Regarding Tax Matters Oct 2025

X 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan Nov 2025

X 52.223-4 Recovered Material Certification Nov 2025

X 52.225-2 Buy American Certificate Oct 2022

X 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan—Certification

Nov 2025

Provisions Incorporated by Full Text 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://acquisition.gov https://acquisition.gov/far-overhaul https://acquisition.gov/hhsar

(End of provision)

Section B Evaluation

Basis for Award

Lowest Price Technically Acceptable (LPTA): Award will be made to the lowest-priced quoter whose quote is determined technically acceptable. Technical acceptability will be determined on a pass/fail basis against the salient characteristics and minimum requirements of the requirement. Quotations that do not meet all salient characteristics will be determined technically unacceptable and will not be considered for award. Price will be evaluated for reasonableness.

Section C Instructions to Offerors

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (NOV 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed Offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

Addendum to RFO 52.212-1

(b) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(f) Question Deadline. June 11, 2026, 10:30 am ET. Submit all procurement-related questions in writing via email to the Contracting Officer identified in Section 4. Questions must be received by the deadline above to be considered.

(g) Quotation Deadline. Quotations are due by the date and time listed in the SAM.gov system and must be submitted via email.

(h) Quote Format and Submission Requirements.

The Contractor shall submit a firm-fixed quote that includes details supporting the price for all required deliverables. Quotes shall be for all deliverables requested. Discounts or other concessions are encouraged.

Submit two separate volumes:

Volume I – Technical: Must exclude pricing. Include specifications, work schedule, warranty information, and delivery timeline. Page limit: 5 pages.

Volume II – Price: Include completed pricing schedule and cost breakdown. The Contractor shall include and complete the attached pricing schedule. Pricing shall include all applicable fees; any charges presented after contract award shall not be considered acceptable.

(i) Quote Content Requirements. Quotes shall clearly reference the RFQ number and include:

• Date of quotation

• Company name

• Company Point of Contact name, email address, and phone number

• System for Award Management (SAM) Unique Entity Identifier (UEI)

• Quotation validity of at least 90 days after RFQ due date and time

(End of provision)