75F40125R00028_SSN.pdf

THIS IS A SOURCES SOUGHT ANNOUNCEMENT, A MARKET SURVEY FOR

WRITTEN INFORMATION ONLY. THIS IS NOT A SOLICITATION

ANNOUNCEMENT FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED

FROM THIS ANNOUNCEMENT. NO REIMBURSEMENT WILL BE MADE FOR

ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO

THIS ANNOUNCEMENT OR ANY FOLLOW-UP INFORMATION REQUESTS. NO

TELEPHONE CALLS WILL BE ACCEPTED REQUESTING AN RFQ PACKAGE OR

SOLICITATION. THERE IS NO RFQ PACKAGE OR SOLICITATION. IN ORDER TO

PROTECT THE PROCUREMENT INTEGRITY OF ANY FUTURE PROCUREMENT,

IF ANY, THAT MAY ARISE FROM THIS ANNOUNCEMENT, INFORMATION

REGARDING THE TECHNICAL POINT OF CONTACT WILL NOT BE GIVEN AND

NO APPOINTMENTS FOR PRESENTATIONS WILL BE MADE.

The U.S. Food and Drug Administration (FDA), Office of Acquisitions and Grants Services (OAGS) has issued this source sought announcement on behalf of the Facilities Maintenance and Operations Branch in order to determine if there are existing small business sources capable of providing a new state of the art energy-efficient 100-ton chiller with copper-copper coils located in San Juan, Puerto Rico.

If your firm is considered a small business source under North American Industry Classification System (NAICS) Code 333415– Air Conditioning and Warm Air Heating Equipment and Commercial Industrial Refrigeration Equipment Manufacturing; with a Small Business Size Standard of 1,250 employees and believe that your firm would be able to provide the FDA with the services described below, please submit an email to Yolanda.rankin@fda.hhs.gov. The firm shall provide the requested information delineated below and demonstrate its capability to meet the requirements of the attached SOW.

Background: The Food and Drug Administration (FDA) has a requirement for a new state of the art energy-efficient 100-ton chiller with copper-copper coils. The project entails providing labor, materials, and equipment for the installation of a new state of the art energy-efficient 100-ton chiller with copper-copper coils on the east wing of Building 1, as services specified within this Statement of Work (SOW). This chiller must be compatible with existing utilities and infrastructure, ensuring seamless integration with the current chiller system. The existing chiller will remain operational as a backup and will be interconnected with the new chiller to facilitate switching during maintenance or emergencies.

The works include, but they are not limited to maintaining uninterrupted laboratory operations through prior coordination, adapting the installation to comply with existing Danosa Roofing Sealing treatment standards, and ensuring compatibility with the Building Automation System (BAS) for remote monitoring. Structural modifications will be made to support the new chiller without compromising the roof’s integrity. Only damaged components of the existing chiller, as designated by the government, will be removed; full demolition or disposal is not required.

The contractor must utilize certified professionals and approved rigging techniques to guarantee safety. Coordination with the Contracting Officer Representative (COR), Building Manager (BM), and laboratory personnel is mandatory for scheduling and staging activities. All materials, equipment, and designs must receive prior approval from the COR.

(See the Attached SOW)

Period of Performance: February 26, 2025 to February 25, 2026

Place of Performance:

Food and Drug Administration San Juan District Office (SJDO) 466 Fernandez Juncos Ave San Juan, PR 00901

REQUESTED INFORMATION

The desired target audience is a small business capable of performing the required service, however all interested parties may respond. At a minimum, responses shall include the following:

Business name, UEI number, CAGE code, business address, business website, business size status (i.e., SB, VOSB, SDVOSB, HUBZone SB, SDB, WOSB, Other than Small Business), point of contact name, mailing address (if different from business address), phone number and email address. Provide this same information again if responding to provide a service offered by another firm.

Past Performance information for projects of same or substantially similar product and service to include date of project, description, dollar value, client name, client address, client contact name, client point of contact mailing address (if different from that provided for client), and client point of contact phone number, client point of contact email address, if not the respondent.

Recommended North American Industry Classification System (NAICS) code(s) that your firm utilizes for the required services in in the SOW.

If a large business, provide if ANY subcontracting opportunities exist for small business concerns.

Provide place of product manufacture for the primary items to be used and any other applicable information to enable review and analysis pertaining to the Buy American statute and requirements relating to Made in America in the event a nonavailability waiver request through the MIAO Digital Waiver Portal is needed.

The Government is not responsible for locating or securing any information, not identified in the response.

Informational pricing is desired.

QUESTIONS

Will a subcontractor or joint venture be required to accomplish the work? If so, what is the anticipated % of work to be subcontracted?

What types of access does the Contractor have to the supplies that will be needed for the 100T Chiller? Such as, is it available on the island or must be procured from the main island?

Interested Contractors must respond with capability statements via email to the point of contact listed below on or before January 21, 2025, by 13:00 hours (Central Time in Dallas, Texas) at the Food and Drug Administration, Facilities Support Branch, FDA|OO|OFBA|OAGS|DAP, Attn:

Yolanda Rankin, email yolanda.rankin@fda.hhs.gov. Reference: 75F40125R00028_SSN.

Disclaimer and Important Notes This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in sam.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

A standard capability flyer or brochure submission will not be considered responsive or sufficient to this Sources Sought Synopsis. Respondents to this RFI may be requested to provide additional information/details based on initial submittals. The Government reserves the right to select one (1), some, or none of the submissions for further information. Firms who submit information in response to this RFI do so with the understanding that U.S. Government personnel may review their materials and or data.

The FDA reserves the right to set this action aside for small business if it determines that there are two or more small business capable of performing the services and meeting the terms of market prices, quality, and schedule. If set aside, a small business will be required to perform at least 50% of the direct labor costs incurred under the contract. Responses from small business must address their ability to sufficiently meet this requirement.

The Government will not reimburse respondents for any costs associated with information submitted in response to the RFI. Responders are solely responsible for all expenses associated with responding to this RFI.

Responses to this RFI are not offers and cannot be accepted by the Government for the basis of forming a binding contract. This RFI is being issued solely for the purpose of gathering information for planning purposes. This RFI does not commit the Government to a contract for any supply or service. Furthermore, the Government is not at this time seeking proposals or quotations and will not accept unsolicited offers/quotes.

Confidentiality No proprietary, classified, confidential, or sensitive information should be included in your response.

The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Additional Notes:

If the stated requirements appear restrictive, please submit comments detailing the concern. Though this is not a request for quote, informational pricing for the service would be helpful.