RFQ 75D301-27-Q-79329 AMEND 1.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ IS X IS NOT A SMALL BUSINESS SET-ASIDE.

PAGE OF PAGES

1 18

1. REQUEST NO.

75D301-27-Q-79329

2. DATE ISSUED

11/03/2026

3. REQUISITION/PURCHASE REQUEST NO.

00HCCA63-2027-95018

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY Centers for Disease Control and Prevention Chamblee Campus Building 102, MS S102-4 4770 Buford Hwy Atlanta GA 303413717

6. DELIVERY BY (Date)

5b. FOR INFORMATION CALL (No collect calls)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Javier Alesig. Aponte (770) 488-5458 x

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

c. STREET ADDRESS b. STREET ADDRESS

c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This Request for Quotations (RFQ) is issued to obtain pricing for all labor, material and supplies.

This will be a Firm Fixed Price contract.

Please email questions and quotes to Javier Aponte at zsm9@cdc.gov

Deadline for questions: Nov. 09, 2026 by 12:00 (noon)

EST

Deadline for quotes: Nov. 17, 2026 by 1:00 P.M. EST

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA FAR (48 CFR) 53.215-1(a)

7. DELIVERY

FOB

DESTINATION

OTHER

(See Schedule)

Line Items

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Morgantown, West Virginia Hazardous

Waste Pick-Up FY27 Base Year Hazardous waste pickup for all NIOSH campuses. 4 times a year.

In accordance with the Statement of Work.

Period of Performance: 12/1/2026 – 11/30/2027

4 Job

0002 Cincinnati, Ohio Hazardous Waste Pick- Up FY27 Base Year Hazardous waste pickup for all NIOSH campuses. 4 times a year.

In accordance with the Statement of Work.

Period of Performance: 12/1/2026 – 11/30/2027

4 Job

0003 Pittsburgh, Pennsylvania Hazardous Waste Pick-Up FY27 Base Year Hazardous waste pickup for all NIOSH campuses. 4 times a year.

In accordance with the Statement of Work.

Period of Performance: 12/1/2026 – 11/30/2027

4 Job

0004 Spokane, Washington Hazardous Waste Pick-Up FY27 Base Year Hazardous waste pickup for all NIOSH campuses. 4 times a year.

In accordance with the Statement of Work.

Period of Performance: 12/1/2026 – 11/30/2027

4 Job

Statement of Work Title: NIOSH Hazardous Waste

Period of performance of this contract is: December 1, 2026, to November 30, 2027 Base Period: December 1, 2026, to November 30, 2027

BACKGROUND

The National Institute for Occupational Safety and Health (NIOSH) operates basic science research facilities in Cincinnati, Ohio; Morgantown, West Virginia; Pittsburgh, Pennsylvania; and Spokane, Washington. Each location generates hazardous, universal, and other regulated waste through research and laboratory operations.

Each location is considered a Small Quantity Generator of hazardous waste. The approximate average monthly quantities generated are:

Location Approximate Monthly Quantity

Cincinnati, Ohio 100 pounds

Morgantown, West Virginia 500 pounds

Pittsburgh, Pennsylvania 150 pounds

Spokane, Washington 50 pounds

Each location shall be treated as a separate job site. Hazardous waste shall be collected quarterly from designated collection areas. Contractor personnel shall not be required to enter individual laboratories.

The acquisition is being pursued to obtain compliant collection, packaging, transportation, documentation, treatment, and final disposal services for waste generated at NIOSH facilities. The contractor shall provide complete cradle-to-final-disposal services and maintain the documentation necessary to demonstrate proper management of each waste stream.

Performance shall comply with all applicable Federal, state, and local laws and regulations, including, as applicable, the Resource Conservation and Recovery Act, the Toxic Substances Control Act, the Occupational Safety and Health Act, the Hazardous Materials Transportation Act, applicable United States Department of Transportation regulations in 49 CFR Parts 100–199, and applicable requirements in 40 CFR Parts 261 and 264/265.

PURPOSE/OBJECTIVE

The purpose of this acquisition is to obtain safe, lawful, and fully documented management of hazardous, universal, and other regulated waste generated at four NIOSH research facilities.

The contractor shall provide all personnel, labor, supervision, transportation, packaging, equipment, supplies, supplies, permits, licenses, analysis, documentation, and other resources necessary to:

Collect waste from designated collection areas;

Package and label waste for shipment;

Prepare and process required manifests and shipping documents;

Transport waste in compliance with applicable requirements;

Determine appropriate treatment or disposal methods;

Ensure waste is delivered to properly permitted facilities;

Complete final treatment or final disposal; and

Provide documentation and audit trails demonstrating the ultimate disposition of each waste item.

The contractor shall perform all work in a safe, prudent, conscientious, and professional manner. Work shall be performed during NIOSH normal working hours and shall comply with all applicable safety, environmental, transportation, and security requirements.

SCOPE OF WORK

The contractor shall provide quarterly removal of listed waste streams for the Cincinnati, Morgantown, Pittsburgh, and Spokane NIOSH locations. Each site shall be considered a separate job for scheduling, pickup, invoicing, documentation, and performance purposes.

The contractor shall not be required to enter individual laboratories.

All hazardous chemicals waste, universal waste, additional waste listed below, and gas cylinders are not associated with all four sites.

Waste may include the following:

1. Hazardous chemical waste o Flammable liquids, including alcohol, xylene, acetonitrile, and ethyl acetate;

o Non-pouring flammables, including gas cylinders, solids, and metal powders;

o Inorganic and organic acids;

o Inorganic and organic bases;

o Oxidizers;

o Solid metals and metal powders;

o U-listed and P-listed wastes;

o Peroxides and reactive waste;

o Mercury compounds;

o Non-RCRA solids and liquids;

o Dioxin;

o Pentachlorophenol and polychlorinated biphenyl waste;

o Flammable aerosols;

o Formaldehyde, formaldehyde solutions, and glutaraldehyde-containing tissue specimens;

o Small quantities of explosives, generally from 1 to 1,000 grams;

o Paints;

o Sodium cacodylate;

o Potassium cacodylate;

o Waste oil; and o Used or expired self-contained self-rescuer cartridges.

2. Universal waste o Batteries;

o Pesticides;

o Mercury-containing equipment;

o Lamps; and o Aerosol cans.

3. Additional waste o Used oils;

o Charcoal filters; and o Aqueous waste.

4. Gas cylinders o Toxic, corrosive, flammable, oxidizing, or refrigerant gas cylinders;

o Majority of cylinders are high pressure steel, 9-10”D X 48-51”H o Some cylinders in Pittsburgh have unidentified contents.

Gas-cylinder removal shall be provided as a separate line item. The estimated quantities are:

Location Estimated Cylinders

Cincinnati, Ohio 0

Morgantown, West Virginia 10

Pittsburgh, Pennsylvania 75

Spokane, Washington 15

Gas cylinders may be removed in one service event or over the life of the contract. Once removed, the cylinders are not expected to be replaced.

The contractor shall provide lab-packs, drums, overpacks, packaging materials, labels, and other equipment necessary to safely consolidate, package, transport, and dispose of the waste.

The contractor shall remain responsible for proper management of waste after it leaves NIOSH property, including transportation, spills, leaks, treatment, final disposal, and supporting documentation.

TASKS TO BE PERFORMED

Task 1: Provide Waste Collection and Packaging Services

1. The contractor shall schedule and perform quarterly waste pickups at each NIOSH location.

a. The contractor shall coordinate pickup dates with the designated NIOSH representative.

b. The contractor shall collect waste from designated collection areas.

c. The contractor shall not require access to individual laboratories.

d. The contractor shall treat each NIOSH location as a separate job for scheduling and invoicing.

2. The contractor shall provide all packaging and handling services required for safe shipment.

a. The contractor shall supply lab-packs, drums, overpacks, labels, containers, absorbent materials, and other necessary packaging.

b. The contractor shall package waste in accordance with applicable requirements.

c. The contractor shall not require separation of tissue from formaldehyde solutions containing tissue.

d. The contractor shall identify and manage incompatible waste streams appropriately.

3. The contractor shall provide a separate line item for gas-cylinder removal.

a. The contractor shall remove gas cylinders identified by NIOSH.

b. The contractor shall manage cylinders with known or unidentified contents in accordance with applicable requirements.

c. The contractor may remove cylinders during one service event or over the life of the contract.

Task 2: Provide Transportation, Treatment, and Final Disposal Services

1. The contractor shall transport waste in accordance with all applicable requirements.

a. The contractor shall comply with United States Department of Transportation requirements in 49 CFR Parts 100–199.

b. The contractor shall ensure that all approved subcontractors and transporters comply with applicable transportation requirements.

c. The contractor shall ensure that shipping papers include required technical names, emergency-response information, and a 24-hour emergency telephone number.

d. The contractor shall ensure that off-site shipments are properly labeled, marked, and placarded.

2. The contractor shall provide final treatment and final disposal of all waste.

a. The contractor shall send waste only to licensed, permitted, and approved facilities.

b. The contractor shall ensure that each facility is authorized to handle the applicable waste streams and RCRA waste codes.

c. Mere acceptance of waste at a treatment, storage, or disposal facility shall not constitute final treatment or final disposal.

d. The contractor shall obtain documentation demonstrating completion of final treatment or final disposal.

3. The contractor shall provide all required personnel, labor, equipment, permits, licenses, transportation, supplies, and services at no additional cost to the Government unless expressly authorized by the contract.

Task 3: Prepare Manifests and Regulatory Documentation

1. The contractor shall prepare a Hazardous Waste Manifest for each applicable shipment.

a. The contractor shall use a paper, electronic, or approved hybrid manifest consistent with current EPA requirements.

b. The contractor shall include manifest fees in the applicable invoice.

c. The contractor shall comply with the hybrid-manifest process required for waste containing information that NIOSH determines should not be transmitted electronically.

2. The contractor shall return the modified document to the NIOSH representative within 60 calendar days after pickup.

3. The contractor shall provide certificates of disposal and supporting documentation.

a. Documentation shall identify the treatment or disposal facility.

b. Documentation shall identify the treatment or disposal method.

c. Documentation shall demonstrate final treatment or final disposal.

d. Documentation shall be submitted with, or before, the invoice for the applicable pickup.

Task 4: Provide Safety, Spill Response, and Compliance Services

1. The contractor shall perform all work in a safe and professional manner.

a. Contractor personnel shall be trained and qualified to handle, package, and transport the waste assigned to them.

b. Training shall address chemical incompatibility, basic first aid, spill response, and applicable regulatory requirements.

c. The contractor shall provide appropriate personal protective equipment and handling equipment.

d. NIOSH personnel may inspect contractor personnel and equipment while on NIOSH property.

2. The contractor shall be responsible for spills or leaks caused by the contractor, its employees, agents, transporters, or subcontractors.

a. The contractor shall immediately notify NIOSH of any spill or leak, regardless of quantity.

b. The contractor shall perform required cleanup at no cost to NIOSH.

c. The contractor shall submit a written report to NIOSH within 24 hours after the initial telephone notification.

d. The report shall include the materials spilled, quantity, manifest number, reportability determination, notifications made, time and location, containment measures, communications with officials or the press, cleanup procedures, and final disposition of spill residue.

3. The contractor shall obtain and maintain all licenses, permits, approvals, and authorizations necessary to perform the work.

4. The contractor shall comply with all applicable Federal, state, and local laws, regulations, codes, permits, and facility requirements.

GOVERNMENT FURNISHED PROPERTY

No Government-furnished property is identified at this time.

The Government may provide the contractor with:

Access to designated waste collection areas;

Waste inventory information, if available;

If there are any, Site-specific pickup instructions;

Authorized NIOSH points of contact; and

Information necessary to prepare manifests and support records.

Any Government-furnished equipment, property, information system access, or other property shall be identified in the contract before issuance.

PLACE OF PERFORMANCE AND CONTRACT SUPPORT HOURS

Performance shall occur at the following NIOSH locations:

Cincinnati, Ohio — Taft Building, 1150 Tusculum Ave. and Hamilton Building, 555 Ridge Ave.;

Morgantown, West Virginia — 1095 Willowdale Road;

Pittsburgh, Pennsylvania — 628 Cochran Mill Rd.

Spokane, Washington — 315 E. Montgomery Ave.

Waste treatment, storage, transportation, and final disposal may occur at contractor or subcontractor facilities that are properly licensed, permitted, and approved to handle the applicable waste streams.

The contractor shall identify proposed transporters and treatment, storage, or disposal facilities when required by the solicitation or contract. The contractor shall ensure that all off-site facilities and transportation operations comply with applicable Federal, state, and local requirements.

All on-site work shall be performed during NIOSH normal working hours:

8:00 a.m. through 5:00 p.m., of the facilities time zone.

The contractor shall not perform on-site work during non-working hours unless specifically authorized in advance by the Contracting Officer.

The contractor shall maintain a 24-hour emergency telephone number for reporting and responding to transportation emergencies, spills, leaks, or other incidents involving waste under the contractor’s control.

Clauses

RFO FAR Clauses Incorporated By Reference

52.222-90 Addressing DEI Discrimination by Federal Contractors. (Apr 2026)

(a) Definitions. As used in this clause—

FAR SOURCE TITLE AND DATE

52.204-7 System for Award Management (DEVIATION NOV 2024)

52.204-13 System for Award Management Maintenance (DEVIATION NOV 2025)

52.212-1 Instructions to Offerors -- Commercial Items (DEVIATION SEP 2023)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services (Deviation) (Nov 2025)

52.219-8 Utilization of Small Business Concerns (DEVIATION NOV 2025)(revised15 U.S.C. 637(d)(2) and (3)).

52.219-28 Postaward Small Business Program Rerepresentation (JAN 2025) (15 U.S.C. 632(a)(2)).

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

HHSAR SOURCE

352.239-73 Electronic and Information Technology Accessibility Notice (FEB 2024 (Deviation)

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

FAR 52.252-2 -- CLAUSES INCORPORATED BY REFERENCE. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Revolutionary FAR Overhaul | Acquisition.GOV http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/far1toc.htm http://www.hhs.gov/policies/hhsar/subpart301-1.html

(End of Clause)

FAR 52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter 3) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

52.217-8 Option to Extend Services. (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days.

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Revolutionary FAR Overhaul | Acquisition.GOV

(End of Provision)

Addendum to FAR 52.212-1 – Instructions to Offerors

1. This Addendum prescribes the format for quotes and describes the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of quotes. The instructions permit the inclusion of any additional data or information an offeror deems pertinent within the stated page limitations. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial quotes received, without discussion of such quotes.

Main Cover Letter: (Optional) Limit One Page. If a cover letter is provided for the offeror's entire quote, it should include the offeror’s SAM.gov information, including UEI number.

Part I – Technical Quote: No more than 30 pages. See Technical Quote content below.

Part II – Price Quote: No page limitation. See Price Quote content below.

3. The offeror may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

4. Page Format: Each page of the quote, other than foldouts, will be typed on 8-1/2” by 11” paper.

Quote Content:

a. VOLUME I – TECHNICAL QUOTE

(1) The quote shall meet all mission capability/technical requirements stated in the Statement of Work (SOW) and elsewhere in the solicitation to be eligible for award. The offeror should provide documentation which supports all the mission capability sub factors described below. Supplemental documentation such as resumes, letters of employment, position descriptions, etc. will not count towards the total page limitation. The information provided should be adequate and sufficient to allow the Government to evaluate an offeror’s technical capability.

(2) As the technical approach will primarily describe and demonstrate the capability of the offeror to fulfill all requirements stated in the SOW, the quote should be specific and complete in every detail. The quote shall not merely offer to perform work in accordance with the SOW. It shall outline the actual method proposed as specifically as possible.

(3) It is the offeror’s responsibility to ensure the completeness of the quote. The Government shall not assume an offeror possesses any capability unless specified in its quote. Understanding of the requirements of the SOW must be demonstrated by more than a reiteration of the SOW. Repeating the SOW without sufficient explanation will not be acceptable. Statements such as “the offeror understands,” “can or will comply with all the requirements of the SOW,” “standard procedures will be employed,” etc. are insufficient.

b. VOLUME II – PRICE QUOTE

(1) General – All information relating to pricing data shall be included in this volume. Under no circumstances shall pricing data be included elsewhere in the quote. Should such pricing data be included in the mission capability and/or past performance quotes, the result will be removal of such pricing data and all other information included on the same page with such data. This could result in the exclusion from evaluation of critical mission capability/technical and/or past performance information. The price quote shall contain the following in the order shown:

(a) Cover letter, only if offeror desires to provide a cover letter for the Pricing Quote.

(b) Pricing Schedule within the solicitation. Complete all blanks in pg. 2 for unit and total prices. All dollar amounts shall be carried out two (2) decimal places.

(c) Please fill in Blocks 13, 14, 15 and 16 on page one of the solicitation (SF 18).

(d) Pricing. Pricing shall be provided in tabular/spreadsheet form and include all labor categories, labor hours, labor rates, materials, supplies, detailed travel costs, indirect rates, fee/profit, etc., subcontractors (same level of detail required as prime), indirect rates, etc…

(e) Required Statement Regarding Expiration Date of Quote: A statement shall be provided that the quote and prices will remain in effect for 90 days after solicitation closing date. Include this statement on the cover letter or last page of Pricing Schedule.

(f) Signed acknowledgement of any Amendment(s) issued against this solicitation.

FAR 52.212-1 and Addendum thereto, FAR 52.212-2 will be physically removed from any resultant award, but will be deemed to be incorporated by reference in any award resulting from this solicitation.

352.232-71 Electronic submission of payment requests (APR 2026 RFO Deviation)

Electronic Submission of Payment Requests

(a) Definitions. As used in this clause -

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

CDCL.03 – Disclosure of Artificial Intelligence Use in Contract Performance (May 2026) Offerors must affirmatively identify in their quote whether or not Artificial Intelligence (AI), including Generative AI, is planned, expected, or may be used in the performance of this contract. If planned or potential AI use is identified, offerors must submit an AI Compliance and Risk Management Plan in accordance with CDCH.10 using the template provided.

[End of Provision]

CDCM.04 Evaluation of Artificial Intelligence Compliance and Risk Management Plan (May 2026) The Artificial Intelligence (AI) Compliance and Risk Management Plan submitted as a part of the offeror’s quote will be evaluated for quality and completeness. The AI Compliance and Risk Management Plan will be rated on a “Pass/Fail” basis considering the clearness, appropriateness, and inclusiveness of the elements described under CDCH.10.

All quotes that contain planned or potential AI use and do not contain an acceptable AI Compliance and Risk Management Plan will be considered non-responsive and ineligible for award.

The AI Compliance and Risk Management Plan may require later revision during contract performance as described in CDCH.10.

[End of Provision]

CDCL.09 Contractor Performance Assessment Reporting System (CPARS) Requirements (Jan 2026) In accordance with FAR 42.11, Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1101 and 42.1102 requires agencies to prepare evaluations of contractor performance and submit them to the Contractor Performance Assessment Reporting System (CPARS). CDC utilizes this web-based system to prepare and report contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.11, for future source selections in accordance with FAR 15.104 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

Provide the current CPARS representative information below.

PRINT OR TYPE NAME

EMAIL ADDRESS AND PHONE NUMBER

[End of Provision]

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The award will be made on the basis of the lowest evaluated price, technically acceptable (LPTA) offer.

Technical acceptability is determined by conformance to the statement of work and other requirements. Offerors should include as much information as they determine to be necessary for the evaluator to determine technical acceptability.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (N/A as the requirement is for a base year only).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

CDCH.10 Artificial Intelligence Compliance and Risk Management Plan (May 2026) The use of Artificial Intelligence (AI), including GenAI, is prohibited without an approved AI Compliance and Risk Management Plan. The contractor is responsible for updating the AI Compliance and Risk Management Plan throughout the life of the contract as changes occur. If a change to AI use, AI functionality, AI model, or deployment configuration is anticipated, the contractor must notify the contracting officer and Contracting Officer’s Representative (COR) immediately and provide a revised plan. The government will issue approval or disapproval before AI can be incorporated. The offeror must identify whether the planned or potential AI use may involve a high-impact AI use case (as defined in defined in Appendix A of OMB-M-25-21) and must provide sufficient descriptive information for the Government to complete any required AI impact or high-impact assessment.

The AI Compliance and Risk Management Plan must:

1. Identify the specific tasks or functions where AI will be used.

2. Explain how logs, audits, or other forms of AI generated data will be stored, used, retained, or deleted.

3. State whether the AI technologies are open-source, proprietary, or any other type.

4. Include applicable model cards or system documentation describing the AI technologies used.

5. Describe how bias in AI models and outputs will be identified, monitored, and mitigated, including the origin, quality, and weighting of data.

6. Explain the AI safeguards in place, including compliance and risk management practices, protections against unauthorized data access, and steps taken to manage bias and reduce risk in alignment with applicable AI policies and directives.

7. Describe internal policies governing AI use, including transparency, accountability, data integrity, accuracy, protection of sensitive or proprietary information, foreseeable risks, and potential social impacts.

8. Explain how the contractor will assess and prevent unfair or disparate impacts, address privacy, civil rights, and civil liberties concerns, and prevent misuse, unauthorized use, or corruption of AI systems.

9. Confirm that the AI solution will not make or support decisions based on unlawful discrimination in violation of federal civil rights laws, including Title VII of the Civil Rights Act, the Americans with Disabilities Act (ADA), and the Age Discrimination in Employment Act (ADEA).

10. Describe how applicable technological or voluntary consensus standards will be incorporated to reduce acquisition and operational risk

11. The plan must describe how Government data, outputs, prompts, logs, and outputs be accessed, used, protected, retained, deleted, and transferred, and identify any proposed limitations on Government rights, access, or reuse.

12. The AI Compliance and Risk Management Plan will be reviewed by the Government and an approval or disapproval issued.

[End of Clause]

CDCH.23 Evaluation of Contractor Performance Utilizing CPARS (Apr 2026)

In accordance with FAR 42.11, Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.802 and 42.1102 requires agencies to prepare evaluations of contractor performance and submit them to the Contractor Performance Assessment Reporting System (CPARS). CDC utilizes this web-based system to prepare and report contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.11, for future source selections in accordance with FAR 15.104 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

[End of Clause]

HHSAR 352.203-70 Anti-Lobbying (December 18, 2015)

Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control.

CDCG.03 Contracting Officer (Jul 1999)

a. The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

b. No information, other than that contained in an authorized modification to this contract, duly issued by the

Contracting Officer, received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(End of Clause)

CDCH.03 Data Subject to Privacy Act Requirements (Jan 2026)

a. Notification is hereby given that the Contractor and its employees are subject to criminal penalties for violation of the Privacy Act to the same extent as employees of the Government. The Contractor shall ensure that each of its employees knows the prescribed rules of conduct and that each is aware that he or she can be subjected to criminal penalty for violation of the Act.

b. In accordance with HHSAR Clause 352.224-70, Privacy Act, which has been incorporated into this contract, certain data provided to the Contractor under this contract shall be treated confidentially. The type(s) of data subject to this clause are as follows:

c. Following are the requirements for handling this data and the disposition to be made of this data upon completion of contract performance:

d. The Contracting Officer’s Representative (COR) is hereby designated as the official who is responsible for monitoring contractor compliance with the Privacy Act.

(End of Clause)

CDCH.08 Smoke Free Working Environment (May 2009)

In compliance with Department of Health and Human Services (DHHS) regulations, all contractor personnel performing work within CDC/ATSDR facilities shall observe the CDC/ATSDR smoke-free working environment policy at all times. This policy prohibits smoking in all CDC/ATSDR buildings and in front of buildings which are open to the public. This policy is also applicable to contractor personnel who do not work full-time within CDC/ATSDR facilities, but are attending meetings within CDC/ATSDR facilities.

(End of Clause)

CDCH.12 Observance of Legal Holidays and Administrative Leave (Government Facilities Performance) (Jan 2026)

a) Holidays – The Government observes the holidays as listed by the Office of Personnel Management, as well as:

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by Presidential proclamation

For purposes of contract performance, the Contractor shall observe the above holidays on the date observed by the Government. Observance of such days shall not be cause for an additional period of performance or entitlement to compensation except as otherwise set forth in the contract. No form of holiday or other premium compensation will be reimbursed; however, this does not preclude reimbursement for overtime work authorized in advance and in writing by the Contracting Officer.

(b) Unscheduled Facility Closures

In the event Government facilities are closed due to inclement weather, potentially hazardous or unsafe conditions, or other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. Notwithstanding the terms herein, the contractor shall comply with any specific contract terms that require a level of ongoing support for critical operations during times of facility closure. The contractor may also continue to provide support under a scheduled telework arrangement in accordance with the terms of the contract if the contract expressly authorizes telework in writing.

(c) Cost Impact

Accounting for costs associated with an unscheduled facility closure is unique to each contract, but the contractor shall mitigate costs to the degree it is reasonably possible.

CDCH.14 Records Management Obligations (Jun 2020) A. Applicability The following applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Centers for Disease Control and Prevention (CDC) records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their CDC contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.

552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. CDC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of CDC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the Contracting Officer and the Contracting Officer’s Representative. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to CDC control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and CDC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CDC policy.

8. The Contractor shall not create or maintain any records containing any non-public CDC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take CDC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the entire substance of the terms and conditions herein, including this paragraph, in all subcontracts under this contract, and must require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth herein will be attributed to the Contractor.

(End of Clause)

CDCG.07 Payment by Electronic Funds Transfer (Jan 2026)

a. The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer –System for Award Management, requires the contractor to designate in writing a financial institution for…