RFP_75D301-19-R-68028_-_CDC_Alcohol_&_Fatal_Non-Traffic_Injuries_Services.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 51

2. CONTRACT NO.

3. SOLICITATION NO.

75D301-19-R-68028

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

08/05/2019

6. REQUISITION/PURCHASE

NO.

00HCUCPE-2019-32034

7. ISSUED BY CODE 8219 8. ADDRESS OFFER TO (If other than Item 7)

Centers for Disease Control and Prevention (CDC)

Office of Acquisition Services (OAS)

2900 Woodcock Blvd, MS TCU-4

Atlanta, GA 30341-4004

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until 5:00 local time 08/20/2019

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Ronnie Williams

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(404) 498-2594

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 25

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 8 X J LIST OF ATTACHMENTS 31

X D PACKAGING AND MARKING 9 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 10 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 11 X K OTHER STATEMENTS OF OFFERORS 32

X G CONTRACT ADMINISTRATION DATA 12 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 38

X H SPECIAL CONTRACT REQUIREMENTS 16 X M EVALUATION FACTORS FOR AWARD 43

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 8219 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (CDC)

Office of Acquisition Services (OAS)

2900 Woodcock Blvd, MS TCU-4

Atlanta, GA 30341-4004

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

FIRM FIXED PRICE

B-1. LINE ITEM DESCRIPTION: In accordance with this contract, the contractor, independently and not as an agent of the Government, shall provide all necessary materials, labor, equipment, and facilities, except as specified herein to be furnished by the Government, and shall do all that which is necessary or incident to the satisfactory and timely performance of the following Contract Line Item Number (CLIN):

Base Period (09/30/2019 – 09/29/2021) Items:

Total:

Contract Type: Firm-Fixed Price

Period of Performance: Base Period of 24 Months

NAICS Code for this procurement is 541715: Research and Development in the Physical, Engineering, and Life

Sciences (except Nanotechnology and Biotechnology).

This acquisition is being issued in accordance with FAR Part 15, Contracting By Negotiation. This acquisition will be awarded through full and open competition.

ITEM SUPPLIES / SERVICES QTY / UNIT ESTIMATED

UNIT PRICE

ESTIMATED

EXTENDED PRICE

0001 Alcohol & Fatal Non-Traffic

Injuries Services

This is a Firm Fixed Price line item.

This is a Non-Severable line item.

1 Job

SECTION C – DESCRIPTION/SPECIFICATION/WORK STATEMENT

Title: Assessing Alcohol Involvement in Fatal Non-Traffic Injuries

SECTION C-1 – BACKGROUND

Excessive alcohol use is responsible for about 88,000 deaths in the U.S. each year, including 1 in 10 deaths among working-age adults, and cost the U.S. $249 billion in 2010. Binge drinking (4 or more drinks on an occasion for women; 5 or more drinks on an occasion for men) is the most common form of excessive alcohol use, and is responsible for over half the deaths and three-quarters of the economic costs of excessive drinking. Binge drinking is also associated with a range of health and social problems, including high blood pressure, liver cirrhosis, various types of cancer, motor vehicle traffic crashes, falls, drownings, and drug overdoses. Reducing deaths attributable to excessive alcohol use, including binge drinking, is a health objective in Healthy People 2020 (Substance Abuse-20).

Blood alcohol concentration (BAC) data on persons who have died of injuries are typically, though not always, obtained during death investigations conducted by medical examiners, coroners, or other government officials, and included in state and local databases. BAC data on persons who died in motor vehicle traffic crashes are routinely abstracted from these databases by the Fatality Analysis Reporting System (FARS), which is led by the National

Highway Traffic Safety Administration (NHTSA). These data are then used to estimate the proportion of crash deaths that are alcohol-attributable (i.e., the alcohol-attributable fraction (AAF) for motor vehicle crash deaths).

There is no similar registry or other centralized database that collects BAC data on all fatal non-traffic unintentional injury deaths (e.g., falls or drownings). It is therefore necessary to conduct a special study (i.e., a meta-analysis) to critically review and synthesize the results of individual studies or reports that have compiled information on alcohol involvement in fatal non-traffic injury deaths to estimate AAFs for these conditions.

The most recent meta-analysis that assessed alcohol involvement in fatal non-traffic injuries was published by

Smith, et al. (Smith G, Branas C, Miller, T. Fatal nontraffic injuries involving alcohol: a meta-analysis. Annals of

Emergency Medicine 1999; 33(6):659–668). This meta-analysis was based on studies published from 1975 to 1995 that used medical examiner data to assess alcohol-involvement in non-traffic injuries. Using a BAC cut-point of 0.10 g/dL to define alcohol-attributable deaths, Smith, et al. estimated the AAF for deaths due to many types of non-traffic injuries, including drownings (34%); falls (32%); fires and burns (42%); and drug poisonings (29%).

However, these estimates are more than 20 years old, and may not reflect potential changes in alcohol involvement in deaths due to some of these injury outcomes.

SECTION C-2 – PURPOSE

The purpose of this acquisition is to fund a new meta-analysis to update estimates of the AAFs for fatal non-traffic injuries in the U.S., including deaths from air-space transport, aspiration, child maltreatment, drownings, drug poisonings (not alcohol poisoning), fall injuries, fire injuries, firearm injuries, homicide, hypothermia, motor vehicle non-traffic crashes, other road vehicle crashes, occupational and machinery injuries, suicide, and water transportation. The results of this meta-analysis will provide critical information that can be used in the CDC’s

Alcohol-Related Disease Impact (ARDI) application (www.cdc.gov/ardi) to produce more accurate and timely estimates of alcohol-attributable deaths due to non-traffic injuries in the U.S.

SECTION C-3 – SCOPE OF WORK

The CDC Alcohol Program is seeking a contractor to perform a meta-analysis to independently assess alcohol involvement in fatal non-traffic injury deaths caused by air-space transport, aspiration, child maltreatment, drownings, drug poisonings (not alcohol poisoning), fall injuries, fire injuries, firearm injuries, homicide, hypothermia, motor vehicle non-traffic crashes, other road vehicle crashes, occupational and machinery injuries, suicide, and water transportation. The contractor will be expected to systematically review published studies in peer-reviewed journals, and conduct searches of government reports (e.g., medical examiner’s reports) and other “gray” literature to identify studies and reports documenting the proportion of these deaths that are alcohol-attributable (i.e., the proportion of these deaths where the decedent had a BAC of 0.10 g/dL or greater). The contractor also will be http://www.cdc.gov/ardi expected to consult with the CDC Alcohol Program on methodologic decisions, such as methods for assessing the quality of studies, eligibility criteria, and the analysis plan.

Since this research involves the analysis of secondary data on decedents, no new data on human subjects will be collected. The study data also will be analyzed in aggregate, and no personally identifiable information will be reported. The primary deliverable will be the publication of the meta-analysis in a peer-reviewed journal, including updated estimates of the AAFs for fatal non-traffic injuries.

SECTION C-4 – TASKS TO BE PERFORMED

TASK 1. PROJECT MANAGEMENT

a. Kickoff Meeting - A kickoff meeting shall be held no later than 20 work days after the initial award is made to discuss study plans and timelines, as well as to clarify roles and responsibilities.

b. Work Plan – Within 20 days after the kick off meeting, the contractor shall develop a written work plan for

Review and approval by the Contracting Officer’s Representative (COR) that includes all the key steps in the systematic review and meta-analysis (see below) as well as the essential interim and final deliverables;

a description of the key staff who are responsible for tasks (including the contractor, CDC Alcohol

Program, or other partners); a proposed schedule of key deadlines (including review cycles and absolute No

Later Than (NLT) dates for key activities and deliverables); and updates and clarifications to the tasks that were included in the original project proposal. The work plan must also contain the specific project-related activities to be developed by the contractor during the course of the project, including the contractor’s plan for ongoing monitoring and evaluating their services to assure highly quality performance and customer satisfaction. The work plan should also discuss the contractor’s plan for employee management including how the contractor will avoid any appearances of personal services to the CDC. The work plan should be suitable for sharing with key CDC management/staff, as needed. The work plan (and any schedule of interim deliverables) may be subsequently revised pending COR approval of the updated work plan, as long as these changes don’t impact the overall period of performance, scope, or specifications of the award;

or otherwise impinge on the authority of the contracting officer. It is the responsibility of the contractor to fully understand what changes require contracting officer approval.

c. Monthly Reporting – Provide a monthly report to the COR for review and approval by the 5th calendar day of each month, including updates on the deliverables as described in the work plan. The monthly report shall be considered a substantial deliverable of the project, and used as a tool for monitoring the success of the project, and documentation of effort/services as invoiced in the matching monthly invoice. The contractor shall develop the monthly report format for review and approval by the COR.

d. Monthly Conference Call – A monthly conference call with the COR, and/or the CDC Alcohol Program scientific lead, initiated and led by the contractor must be held each month. The purpose of this call is to review progress on the work plan, including task performance. The discussion from the conference call must be documented in the following monthly report. Any required performance improvements must be documented and reported in the monthly reports.

e. Scientific Consultation Discussions – Conference calls to discuss scientific aspects of the systematic literature reviews and meta-analysis with the CDC Alcohol Program scientific lead should be initiated by the contractor periodically as methodologic questions arise. The purpose of the scientific consultation conference calls is to discuss methodologic aspects of the study in more detail than can be covered during the monthly conference calls.

TASK 2. SYSTEMATIC REVIEWS AND META-ANALYSIS

a. The contractor is expected to follow the PRISMA (Preferred Reporting Items for Systematic Reviews and

Meta-Analyses) guidelines (Moher, D., et al. 2009), and systematically review published studies, government reports (e.g., medical examiner’s reports), and other “gray” literature that independently assess alcohol involvement in the following 15 acute causes of death:

air-space transport aspiration child maltreatment drownings drug poisonings (not alcohol poisoning) fall injuries fire injuries firearm injuries homicide hypothermia motor vehicle non-traffic crashes other road vehicle crashes occupational and machinery injuries suicide water transportation

b. In accordance with the PRISMA guidelines, the contractor will develop a search strategy, eligibility criteria, and criteria for evaluating the quality of individual studies, in collaboration with the CDC Alcohol

Program. The contractor will keep a record of all decision rules and reasons for excluding individual studies or reports.

c. The contractor will use a software program to compile and organize the studies and reports that are identified in the systematic literature reviews.

d. For each cause of death, the contractor will abstract data on the total number of decedents, the number and proportion of decedents tested for alcohol, the proportion of decedents with a positive BAC greater than

0.00, and the proportion of decedents with a BAC of 0.10 g/dL or greater.

e. In accordance with the PRISMA guidelines, the contractor will conduct a meta-analysis of the findings from the studies included in the systematic review to specifically assess the proportion of deaths from each of these 15 conditions that were alcohol-attributable (i.e., the proportion of these deaths where the decedent had a BAC of 0.10 g/dL or greater). For causes of death where there is limited scientific literature available to assess alcohol involvement, the contractor will work with the CDC Alcohol Program to plan alternate approaches for calculating an AAF.

f. The contractor will share results on each cause of death with the CDC Alcohol Program and address recommendations, as needed.

TASK 3. MANUSCRIPT PREPARATION

a. The contractor will lead the development of a manuscript for submission to a peer-reviewed journal that presents the findings of the meta-analysis, in collaboration with the CDC Alcohol Program. The contractor and the CDC Alcohol Program will chose a target journal, and the contractor will format the manuscript according to the journal standards and guidelines for submission. The contractor will then submit a draft manuscript to the CDC Alcohol Program scientific lead for review, and the contractor will respond to comments provided by CDC, and submit a revised draft of the manuscript to the CDC Alcohol Program.

b. After the contractor has addressed all feedback from the CDC Alcohol Program, the manuscript will be submitted for CDC clearance process with the CDC Alcohol Program scientific lead as a co-author. The contractor then will be expected to work with the CDC Alcohol Program to respond to comments received through the clearance process. After the manuscript has been cleared, the contractor will submit the cleared version of the manuscript to the target journal.

c. In collaboration with all co-authors and the CDC Alcohol Program, the contractor will respond to comments from journal peer-reviewers and journal editors. If the article is not accepted by the target journal, the contractor will be expected to work with the CDC Alcohol Program to select another journal(s) to submit it to, and then work with the CDC Alcohol Program to help assure a successful outcome.

SECTION C-5 – GOVERNMENT FURNISHED MATERIALS

N/A

SECTION C-6 – PERIOD OF PERFORMANCE

Period of performance is 9/30/2019 – 9/29/2021.

SECTION C-7 – DELIVERABLES/REPORTING SCHEDULE

All materials will be submitted electronically in format that meets CDC standards and is readily available at

CDC (e.g. MS Office (Word, Excel, PowerPoint) or Adobe Acrobat. All reporting requirements and written deliverables as part of this contract will be supplied to the project COR. Acceptance of any written deliverables is pending CDC COR review and correction to any resulting comments, to be confirmed in writing and documented in the closest following monthly report. Any schedule of interim deliverables may be revised according to CDC acceptance of an updated written work plan by the COR during the project with the restriction that these changes must not impact the overall period of performance, scope, or specifications of the award, or otherwise impinge on the authority of the contracting officer. It is the responsibility of the contractor to fully understand what changes require contracting officer approval.

Item

Description Quantity or

No.

of

Copies

Delivery

Date

Deliver

To

Work plan Plan for accomplishing tasks with detailed timelines

10/30/2019

COR

Document systematic review process

In accordance with PRISMA guidelines, document search strategy, eligibility criteria, and criteria for evaluating strength of individual studies

1 1/15/2020 COR

Results of systematic review (causes 1 – 5)

Results for first five causes of death, including a list of selected studies and compilation of relevant data

4/30/2020

Results of systematic review (causes 5 – 10)

Results for next five causes of death, including a list of selected studies

5 7/30/2020

Results of systematic review (causes 10 –

15)

Results for next five causes of death, including a list of selected studies

10/30/2020

Results of meta-analysis

Results of meta-analyses for each cause of death

1 1/30/2021

Draft manuscript Draft manuscript summarizing results of meta-analysis for peer-reviewed publication

1 3/30/2021

Revised manuscript Revised manuscript with response to

CDC feedback

1 5/30/2021

Final manuscript Final manuscript for submission to

CDC clearance system

1 6/15/2021 COR

Evidence of submission to journal

Email with confirmation from journal that manuscript was submitted

1 7/30/2021 COR

SECTION C-8 – REFERENCE MATERIALS

Smith G, Branas C, Miller, T. Fatal nontraffic injuries involving alcohol: a meta-analysis. Annals of Emergency

Medicine. 1999; 33(6):659–668.

Moher D, Liberati A, Tetzlaff J, Altman DG, Group P. Preferred reporting items for systematic reviews and meta-analyses: the PRISMA statement. Ann Intern Med. 2009;151(4):264–9 W64.

For more information on CDC’s use of alcohol-attributable fractions for estimating alcohol-attributable deaths and years of potential life lost, please visit https://nccd.cdc.gov/DPH_ARDI/Info/Methods.aspx.

SECTION C-9 – POINT OF CONTACT INFORMATION

The Point of Contact (POC) for this procurement is:

Jessica Mesnick

Centers for Disease Control and Prevention

4770 Buford Highway NE

Mail Stop S107-6.

Atlanta, Georgia 30341

Telephone Number: 770-488-8063

E-mail Address: gla5@cdc.gov

Preferred method of communication: Email

SECTION C-10 – PAYMENT TERMS

Not applicable.

SECTION C-11 – MINIMUM VENDOR QUALIFICATIONS AND LEVEL OF EFFORT

Qualified contractors must have experience conducting public health research, including experience performing systematic reviews and meta-analyses of public health outcomes, as evidenced by one or more publications of such analyses in peer-reviewed journals. Specific experience performing systematic reviews and meta-analyses assessing the role of alcohol or other substances in various health outcomes is preferred but not required.

HHSAR Provision, 352.239-73: Electronic and Information Technology Accessibility Notice

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of

1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT)

Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the

Section 508 Final Provisions can be accessed at http://www.access-board.gov/sec508/standards.htm.

(c) The Section 508 accessibility standards applicable to this contract are: 1194.

205 WCAG 2.0 Level A & AA Success Criteria

302 Functional Performance Criteria

502 Inoperability with Assistive Technology

504 Authoring Tools

602 Support Documentation

603 Support Services https://nccd.cdc.gov/DPH_ARDI/Info/Methods.aspx http://www.hhs.gov/web/508 http://www.access-board.gov/sec508/standards.htm

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and documentation detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the

HHS Web site http://hhs.gov/web/508.

In order to facilitate the Government's determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the

EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the

Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(e) Electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/, or from the Section 508 Coordinator listed at https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html. Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Representative.

(End of provision) http://hhs.gov/web/508 http://508.hhs.gov/ https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html

SECTION D - PACKAGING AND MARKING

There are no clauses/provisions included in this section.

SECTION E - INSPECTION AND ACCEPTANCE

FAR SOURCE TITLE AND DATE

52.246-4 Inspection of Services – Fixed Price (Aug 1996)

52.246-9 Inspection of Research and Development (Short Form) (Apr 1984)

Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the

Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the

Contracting Officer Technical Representative) at the destination of the articles, services or documentation.

(End of Clause)

SECTION F - DELIVERIES OR PERFORMANCE

F-1. 52.252-2 CLAUSES INCORPORATED BY REFERENSE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their fullt ext available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov http://farsite.hill.af.mil/

FAR SOURCE TITEL AND DATE

52.242-15 Stop-Work Order (Aug 1989) http://www.acquisition.gov/

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States

Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.2 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.3 Contracting Officer’s Representative (COR) Guidance (Sep 2009)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction.

If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

The COR for this contract that is responsible for day-to-day oversight of the Contractor’s performance is:

Jessica Mesnick

Public Health Analyst, Excessive Alcohol Prevention Team

Epidemiology and Surveillance Branch

National Center for Chronic Disease Prevention and Health Promotion

Telephone: 770-488-8063

Email: gla5@cdc.gov mailto:gla5@cdc.gov

G.4 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. 52.232-33 Payment by Electronic Funds Transfer-System for Award Management, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to System for Award Management Registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below.

Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention

Financial Management Office (FMO)

P.O. Box 15580

Atlanta, GA 30333

Or – Fax copy to: 404-639-5342

G.5 Invoice Submission - part 1 (Mar 2006)

(a) The Contractor shall submit the original contract invoice/voucher to the shown below:

The Centers for Disease Control and Prevention

Financial Management Office (FMO)

P.O. Box 15580

Atlanta, GA 3033

Or – The Contractor may submit the original invoice/voucher via facsimile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting

Officer.

(c) The Contractor is , is not required to submit a copy of each invoice directly to the Project Officer concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

mailto:FMOAPINV@CDC.GOV

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c) (1).

(13) DUNS + 4 Number

G.6 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the

Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR

15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain http://www.cpars.gov/ current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

G.7 Research Records, Inspection and Consultation (Jul 1999)

(a) The Contractor agrees to maintain books, records, and supporting documentation in such detail as will properly reflect all work done and results achieved in the performance of this contract, and agrees to retain and preserve the same until three (3) years after final payment, together with all research notes, charts, graphs, comments, computations, analysis, and other graphic or written data generated in connection with performance hereunder and agrees to permit the Contracting Officer or his authorized representatives to examine and review the same at all reasonable times during said period.

(b) The Contracting Officer or any of his authorized representatives shall have the right to inspect the work of the

Contractor and subcontractors, if any, and the plant, laboratories, shops, offices, or other premises where the work is being performed, and the Contractor shall provide and shall require his subcontractors to provide all reasonable facilities and assistance for the safety and convenience of such representatives in the performance of their duties.

Personnel engaged in the performance of the contract shall be available at all reasonable times for consultation with such representatives. All inspections and review shall be performed in such a manner as will not unduly delay or interfere with the work.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 HHSAR 352.227-70 Publications and Publicity (Dec 2015)

(a) Unless otherwise specified in this contract, the Government encourages the Contractor to publish the results of its work under this contract. A copy of each article the Contractor submits for publication shall be promptly sent to the Contracting Officer’s Technical Representative. The Contractor shall also inform the Contracting Officer’s

Technical Representative when the article or other publication is published, and furnish a copy of it as finally published.

(b) Unless authorized by the Contracting Officer’s Technical Representative, the Contractor shall not display the

HHS logo on any publications.

(End of Clause)

H.2 352.239-74 Electronic and Information Technology Accessibility (DEC 2015)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce

Investment Act of 1998, all electronic and information technology (EIT) supplies and services developed, acquired, or maintained under this contract or order must comply with the “Architectural and Transportation Barriers

Compliance Board Electronic and Information Technology (EIT) Accessibility Standards” set forth by the

Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR part

1194. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of Section 508

Final Provisions can be accessed at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards.

(b) The Section 508 accessibility standards applicable to this contract or order are identified in the Statement of

Work or Specification or Performance Work Statement. The contractor must provide any necessary updates to the submitted HHS Product Assessment Template(s) at the end of each contract or order exceeding the simplified acquisition threshold (see FAR 2.101) when the contract or order duration is one year or less. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) The Section 508 accessibility standards applicable to this contract are:

(Contract staff must list applicable standards)

(d) In the event of a modification(s) to this contract or order, which adds new EIT supplies or services or revises the type of, or specifications for, supplies or services, the Contracting Officer may require that the contractor submit a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards.

Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found under Section 508 policy on the HHS Web site: (http://www.hhs.gov/web/508). If it is determined by the

Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) If this is an Indefinite Delivery contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include EIT supplies or services will define the specifications and accessibility standards for the order. In those cases, the Contractor may be required to provide a completed HHS Section 508

Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards. Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found at http://www.hhs.gov/web/508. If it is determined by the Government that EIT supplies and services provided by the

Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the

Contractor at its own expense. Show citation box http://api.fdsys.gov/link?collection=uscode&title=29&year=mostrecent&section=794&type=usc&link-type=html https://www.federalregister.gov/select-citation/2015/11/18/36-CFR-1194 https://www.federalregister.gov/select-citation/2015/11/18/36-CFR-1194 http://www.hhs.gov/web/508 http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards

(End of clause)

H.3 Homeland Security Presidential Directive – 12(HSPD-12) Requirements (November 2011)

(a) To perform the work specified herein, contractor personnel are expected to have routine 1) physical access to an

HHS-controlled facility; 2) logical access to an HHS controlled information systems; or 3) access to sensitive HHS data or information, whether in an HHS controlled information system or in hard copy. This contract/order will entail the following position sensitivity level(s): Public Trust

(b) To gain routine physical access to an HHS facility, logical access to an HHS controlled information system, and or access to sensitive data or information, the contractor and its employees shall comply with Homeland Security

Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors;

Office of Management and Budget Memorandum (M-05-24); Federal Information Processing Standards Publication

Number 201; and with the personal identity verification and investigation procedures contained in the following documents:

(1) HHS Information Security Program Policy

(2) HHS Office of Security and Drug Testing, Personnel Security/Suitability

Handbook, dated February 1, 2005

(3) CDC Policy: “ISSUANCE AND UTILIZATION OF PIV CREDENTIALS”

(4) CDC Policy: "IN- AND OUT-PROCESSING OF CDC FTEs, PSCs, CONTRACTORS, AND OTHER

NON-FTEs"

(5) CDC Policy: "PHYSICAL ACCESS TO CDC FACILITIES"

(6) CDC Policy: “NATIONAL AGENCY CHECK AND INQUIRY PROCEDURES”

(c) The personnel investigation procedures for Contractor personnel require that the Contractor prepare and submit background check/investigation forms based on the type of investigation required. The minimum Government investigation for a non-sensitive position is a National Agency Check and Inquiries (with fingerprinting). More restricted positions, above non-sensitive, require more extensive documentation and investigation. The Contractor shall notify the Contracting Officer in advance when any new personnel, who are subject to a background check/investigation, will work under the contract and if they have previously been the subject of national agency checks or background investigations.

(d) Investigations are expensive and may delay performance, regardless of the outcome of the investigation. Delays associated with rejections and consequent re-investigations may not be excusable in accordance with the FAR clause, Excusable Delays--see FAR 52.249-14. Accordingly, the Contractor shall ensure that any additional employees whose names it submits for work under this contract have a reasonable chance for approval.

(e) Multiple investigations for the same position may, at the Contracting Officer’s discretion, justify reduction(s) in the contract price of no more than the cost of the extra investigation(s).

(f) Language similar to this Security section shall be included in any subcontracts which require subcontractor personnel to have the same frequency and duration of (1) physical access to an HHS-controlled facility; (2) logical access to an HHS-controlled information system; or (3) access to sensitive HHS data/information, whether in an

HHS-controlled information system or in hard copy; access to an information system, access to sensitive data, regular or prolonged access to an HHS-controlled facility.

(g) Inquiries on matters that affect contract compliance or terms and conditions should be directed to the

Contracting Officer or designee.

(h) Within seven (7) calendar days after final acceptance of the work specified herein, the contractor shall return all identification badges in accordance with CDC's Policy titled "In- And Out-Processing of CDC FTEs, PSCs, Contractors, and Other Non-FTEs Policy". Contractor employees who separate from service under the contract prior to final acceptance shall be out processed in accordance with that same policy.

H.4 Identification of Data (May 1998)

The Contractor shall identify the technical data delivered to the Government as required by this contract with the number of the contract and the name and address of the Contractor or subcontractor that generated the data.

H.5 Smoke Free Working Environment (May 2009)

In compliance with Department of Health and Human Services (DHHS) regulations, all contractor personnel performing work within CDC/ATSDR facilities shall observe the CDC/ATSDR smoke-free working environment policy at all times. This policy prohibits smoking in all CDC/ATSDR buildings and in front of buildings which are open to the public. This policy is also applicable to contractor personnel who do not work full-time within

CDC/ATSDR facilities, but are attending meetings within CDC/ATSDR facilities.

H.6 CDC37.0001 Non-Personal Services (April 2013)

(a) Personal services shall not be performed under this contract. Although the Government may provide sporadic or occasional instructions within the scope of the contract, the Contractor is responsible for control and supervision of its employees. If the Contractor (including its employees) believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

(b) The contractor shall comply with, and ensure their employees and subcontractors comply with, CDC Policy titled “Identification of Contractors' Employees and Safeguarding Government Information.” No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work. . The contractor is limited to performing the services identified in the contract statement of work and shall not interpret any communication with anyone as a permissible change in contract scope or as authorization to perform work not described in the contract.

All contract changes will be incorporated by a modification signed by the Contracting Officer.

(c) The Contractor shall ensure that all of its employees and subcontractor employees working on this contract are informed of the substance of this clause. The Contractor agrees that this is a non-personal services contract; and that for all the purposes of the contract, the Contractor is not, nor shall it hold itself out to be an agent or partner of, or joint venture with, the Government. The Contractor shall notify its employees that they shall neither supervise nor accept supervision from Government employees. The substance of this clause shall be included in all subcontracts at any tier.

(d) Nothing in this clause shall limit the Government's rights in any way under any other provision of the contract, including those related to the Government's right to inspect and accept or reject the services performed under this contract.

H.7 Observance of Legal Holidays and Administrative Leave (Government Facilities Performance) (Feb

2011)

(a) Holidays Government personnel observe the following listed days as holidays:

Washington's Birthday

Memorial Day

Independence Day

Labor Day

Veterans' Day

Thanksgiving Day

Christmas Day

New Year's Day

Columbus Day

Martin Luther King Day

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by Presidential proclamation

For purposes of contract performance, the Contractor shall observe the above holidays on the date observed by the

Government. Observance of such days shall not be cause for an additional period of performance or entitlement to compensation except as otherwise set forth in the contract. No form of holiday or other premium compensation will be reimbursed, however this does not preclude reimbursement for overtime work authorized in writing by the

Contracting Officer.

(b) Unscheduled Facility Closures

In the event Government facilities are closed due to inclement weather, potentially hazardous or unsafe conditions, or other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. Notwithstanding the terms of this clause, the contractor shall comply with any specific contract terms that require a level of ongoing support for critical operations during times of facility closure.