RFQ 75A50326Q00006 Data Loggers.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

ASPR/SNSCODE 16. ADMINISTERED BYCODE

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORASPR/SNS

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

1700 ETAKELA LONG

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75A50326Q00006

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 8 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

ASPR/SNS

2945 FLOWERS ROAD

ATLANTA, GA 30341

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

ATLANTA, GA 30341

2945 FLOWERS ROAD

ASPR/SNS

US DEPT OF HEALTH & HUMAN SERVICES

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

AKELA B. LONG

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

TBD

This RFQ is issued for the purchase of dataloggers in accordance with the Statement of Work (SOW) in Section C.

Quotes must be submitted via email with the subject line "RFQ 75A50326Q00006" to to Akela.Long@hhs.gov and Annette Wright Annette.Wright@hhs.gov no later than April 2, 2026, at 3PM ET.

Questions are due no later than March 31, 2026, 3PM ET and must be submitted by via email to Akela.Long@hhs.gov with subject line "Questions 75A50326Q00006".

Net 30 x

75A50326Q00006 Page 2 of 8

B.1 Contract Line Items ITEM Supplies/Services Quantity Unit Unit Price Total Price 1 Data Loggers single use electronic shipping indicator

This is a Fixed Price (FFP) Line Item

7,500 EA $_________ $_________

75A50326Q00006 Page 3 of 8

SECTION C – STATEMENT OF WORK (SOW)

Title: Disposable Temperature Digital Dataloggers (DDL)

C.1 Background:

The Strategic National Stockpile (SNS), managed by Administration for Strategic Preparedness and Response (ASPR) is a national repository of pharmaceuticals, vaccines, medical supplies, and medical equipment stored in strategic locations around the nation. These assets are designed to supplement state and local medical supplies and equipment during public health emergencies. The supplies, medicines, and devices for lifesaving care contained in the SNS can be used as a short-term, stopgap buffer when the immediate supply of these materials may not be available or sufficient.

The SNS mission is to ensure the availability and rapid deployment of life-saving pharmaceuticals, antidotes, vaccines and medical supplies necessary to respond to biological, chemical, radiological, natural disasters, emerging infectious disease and other public health threats. When federal assistance is requested, SNS deploys medical countermeasures to support response operations nationwide.

C.2 Purpose:

The SNS Logistics (LOG) unit requires single-use, disposable temperature digital dataloggers (DDL) to monitor vaccine shipments maintained under Cold Chain Management (CCM) conditions. Vaccines stored at -20°C must maintain required temperature ranges throughout transport to state and local jurisdictions. Continuous temperature monitoring during transit is essential to determine product viability and inform use or discard decisions following any temperature excursion.

The purpose of this acquisition is to procure commercial off-the-shelf (COTS), disposable DDLs to ensure uninterrupted cold chain monitoring capability during public health emergencies and routine preparedness operations.

C.3 Scope of Work:

The Contractor shall provide disposable, USB, single-use, commercial off-the-shelf (COTS) temperature digital dataloggers that meet the technical requirements defined in the technical requirements section Statement of Work (SOW). Devices shall be factory programmed in accordance with the Government provided specifications and shall reliably monitor vaccine shipments under cold-chain conditions.

The total quantities are identified in Section C.5 Delivery Schedule.

C.3.1 Technical Requirements

The DDL shall meet the following minimum requirements:

• Able to operate continuously in ambient temperatures -30°C

• Temperature display in Celsius only

Accuracy and Sampling

• Accurate within ±0.5°C between -20°C and +30°C Device shall support configurable sampling intervals from 1–15 minutes. Government will require 1-minute setting.

75A50326Q00006 Page 4 of 8

Threshold Monitoring

• Threshold range capability between -30°C and +50°C

• Must record and display time and duration of temperature excursions days, hours, minutes for both high and low settings

Required Configuration : Contractor must program the DDL with specifications in Figure 1 Figure 1.

Parameter Specification High Temp 1 Greater than 8°C High Temp 2 Greater than 25°C for 0+ mins Low Temp 1

Not Activated

Low Temp 2 Not Activated Excursion Time High (at least 7 Days)

Greater than 48 hours

Excursion Time Low (at least 7 Days)

Not Activated

Delay Start Time (0-99 mins) Minimum 30 mins Sampling Interval Minimum 1 min

*Devices shall be programmed at manufacture in accordance with Government specifications.

Display requirements (LCD Mandatory) Device shall have an LCD screen with a minimum:

o Run Icon o Device alarm status indicator o Elapsed trip time in days, hours and minutes o Last recorded temperature reading o Electronically record temperatures o Maximum temperature recorded reading o Alarm event counter (minimum of 8 events) o Alarm indicator- triggered alarm for the trip o Stop icon indicator (informs the receiver the device has stopped)

Data Integrity

• The device must be able to provide all temperature data on the device itself without requiring computer upload.

• Data must be tamper-proof and permanent.

• Devices must be serialized or lot-controlled.

• Serialization or lot identification must be included in the Quality Acceptance Verification documentation

Physical and Shelf-Life Requirements

• Maximum dimensions: 3.9" x 2.3" x 0.7" (W x H x T) or smaller

• Maximum three (3) button user interface

• Simple end-user operation

• Minimum 18 months remaining calibration validity at time of delivery

• Devices shall have a minimum battery life of eighteen (18) months from date of Government receipt.

Expiration date must be indicated:

o On the device

75A50326Q00006 Page 5 of 8 o On the outer packaging

Documentation and Support The Contractor shall provide:

• Certificate of configuration for each device or batch

• Simple instruction card attached to each device

• Website and phone contact information for technical support

• Knowledgeable operator assistance within 16 hours of contact

• End-user disposal instructions including material safety considerations

C.4 Delivery Schedule:

Addresses will be provided after the Task/Delivery Order is finalized.

Shipping Locations:

- Olive Branch, MS

- Salt Lake City, UT

- Dallas, Texas

Total: 7,500 Delivered by May 25, 2026

• 2,500 EA will be delivered to: Olive Branch, MS (full address provided once awarded)

• 2,500 EA will be delivered to: Salt Lake City UT (full address provided once awarded)

• 2,500 EA will be delivered to: Texas (full address provided once awarded)

C. 5 Deliverables:

The Contractor shall deliver:

• Disposable Temperature Digital Dataloggers (DDL)

• Certificate of Configuration

• Instruction Cards

• Quality Acceptance Verification documentation

Government will inspect for compliance with technical requirements, configuration, and documentation prior to acceptance.

C.6 Shipping Requirements:

All shipments shall be made in accordance with the delivery schedule below.

• Be delivered Monday through Friday only

• Exclude weekends and federal holidays (will not be accepted)

• Be coordinated in advance

The Contractor shall notify the COR at least two (2) weeks prior to the scheduled delivery date if delivery deadlines cannot be met.

C.7 Point of Contact Information

Contracting Officer Representative (COR) Miguel Marrero, Office of Logistics Administration for Strategic Preparedness and Response (ASPR) U.S. Department of Health and Human Services (HHS)

75A50326Q00006 Page 6 of 8

Email: miguel.marrero@hhs.gov

SECTION D- CONTRACT CLAUSES

D.1 FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer shall make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov (End of clause)

Clause Title FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions (Sep 2024) FAR 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) RFO 52.204-13 System for Award Management—Maintenance (Oct 2018)

RFO 52.209-9

Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018)

RFO 52.209-12 Certification Regarding Tax Matters (Oct 2025) RFO 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial

Services (Nov 2023) RFO 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) RFO 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products

(Feb 2021) RFO 52.222-50 Combating Trafficking in Persons (Oct 2025) RFO 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated

Items (May 2008) RFO 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

Conditioners (May 2024) RFO52.223-20 Aerosols (May 2024) RFO 52.223-21 Foams (May 2024) RFO 52.223-23 Sustainable Products and Services (May 2024) RFO 52.225-1 Buy American-Supplies (Oct 2022) RFO 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct

2018) RFO 52.233-3 Protest after Award (Aug 1996) RFO 52.247-34 F.O.B. Destination (Jan 1991)

HHSAR

HHSAR 352.223-70

Safety and Health (Dec 2015)

HHSAR 352.227-70 Publications and Publicity (Dec 2015)

HHSAR 352.233-71

Litigation and Claims (Dec 2015) mailto:miguel.marrero@hhs.gov http://www.acquisition.gov/

75A50326Q00006 Page 7 of 8

D.2 HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officers’ written authorization with each payment request.

D.3 Electronic Invoicing and Payment Requirement - Invoice Processing Platform (IPP)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

D.4 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

75A50326Q00006 Page 8 of 8

SECTION E: EVALUATION FACTORS FOR AWARD

The Government intends to award a single Firm-Fixed-Price contract to the offeror responsible whose quotation is determined to be technically acceptable and offers the lowest price.

Factor 1: Technical Acceptability (Pass/Fail)

The Government will evaluate quotations to determine whether the proposed product meets all requirements specified in Section C.3.1.

Offerors shall provide:

• Product specifications

• Confirmation of compliance with all technical requirements

• Description of configuration capability per Figure 1

Failure to meet any requirement may result in an unacceptable rating.

Factor 2: Price The Government will evaluate total price for all required quantities, inclusive of all costs.

*Quotes must remain valid for at least 30 days after the quote submission deadline.

Documentation and Support