Amendment 1_Attachment 3_.xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- 75A50121R00014
About this file
This document provides details for a solicitation seeking Professional Administrative Staffing Support Services. The Office of the Assistant Secretary for Preparedness and Response within the Department of Health and Human Services is requesting these services for a base period of 12 months and two 12-month option periods to be awarded as indefinite delivery indefinite quantity multiple award contracts. Services will be acquired using both firm fixed price and labor hour task orders with a minimum of $2,500 and an undetermined maximum ceiling. Interested offerors must submit any questions by February 4th, 2021 and final proposals are due by February 26th, 2021. The solicitation includes a labor catalog detailing various administrative labor categories and experience requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 1_ATTACHMENT 5_Non-Disclosure Agreement.pdf | ||
| Amendment 1_Attachment 1A Pricing for Professional Administrative RTOPs_.xlsx | XLSX spreadsheet | |
| Amendment 1_Attachment 7_.xlsx | XLSX spreadsheet | |
| Amendment 1_Attachment 1 Pricing for Professional Administrative Support_.xlsx | XLSX spreadsheet | |
| Attachment 7.xlsx | XLSX spreadsheet | |
| RFP_75A50121R00014_ASPR Professional Support Services.pdf | ||
| Attachment 3.xlsx | XLSX spreadsheet |
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Labor Catalog Full Amendment 1_ATTACHMENT 3 Appendix I – ASPR Professional Administrative Support Labor Catalog
| Category Type | Labor Category | Position Description | Experience and Qualifications |
| Administrative | Administrative Assistant | Promotes and maintains professional conduct throughout the office. Greet guests, Answer telephones, route calls, and take messages. Schedule and monitor the staff calendars. Coordinate special projects such as white papers, reports, and briefings. Support Government staff as requested. | Bachelors degree, preferably in life sciences and/or management. Knowledge of Microsoft Office Suite of programs including Word, PowerPoint and Excel. 0-2 years experience |
| Administrative | Administrative Officer | Organizes files and other written communications. Coordinates activities with direct reports and staff. Takes meeting notes. Prepares correspondence for signature. Promotes and maintain professional conduct throughout office. Makes travel arrangements. Prepares travel vouchers. | Bachelors degree in life sciences or communications. 0-2 years experience |
| Administrative | Administrative Support Program Manager | Coordinates special projects such as white papers, reports, and briefings. Edits and updates documents such as white papers, reports, staffing/hiring, management directives and policy. Provides meeting notes/minutes, action items and schedules of activities for Front Office personnel and groups. Runs contract reports | Bachelors degree. 2-4 years of admin experience |
| Administrative | Executive Assistant | Provides direct support to Government personnel in both administrative and support services. Coordinates activities with direct reports and other staff. Has the ability to review documents for ASPR executives. Manages schedules, answer phones, make appointments, and conduct action items for Government personnel. | Bachelors degree. 4-6 years of admin experience or 2-4 years EA experience |
| Administrative | General Clerk Typist | Provides administrative support to contracts. These duties can include data abstraction, data entry, and internet searches, depending on the contract's scope of work. | High school degree and in process of completing a BA or BS in a relevant field. Knowledge of Microsoft Office Suite of programs including Word, PowerPoint and Excel. 0-2 years experience |
| Administrative | Invoice Clerk | Reviews and consolidates information in preparation for invoices. Provide support to management staff and contracts staff as requested. | Associates degree and in process of completing a BA or BS in a relevant field. Must have knowledge of Microsoft Office suite of programs including Word, PowerPoint and Excel. 0-2 years’ experience. |
| Administrative | Secretary II | Organizes files and other written communications. Schedules and monitors the staff calendars. Takes meeting notes and prepares correspondence for signature. Makes travel arrangements & prepare travel vouchers. | Associates degree or a BA or BS in a relevant field. Must have knowledge of Microsoft Office suite of programs including Word, PowerPoint and Excel. 2-4 years’ experience |
| Administrative | Senior Executive Assistant | Provides direct support to Senior Government personnel in both administrative and support services. Oversees executive assistants tasks and programs. Coordinates activities with direct reports and other staff. Reviews documents for ASPR executives. Manages schedules, answers phones, makes appointments, and conducts action items for Government personnel. | Bachelors degree in a relevant field. Must have knowledge of Microsoft Office suite of programs including Word, PowerPoint and Excel. 4-6 years experience in an executive assistant position. |
| Administrative | Office Manager | Maintains office services by organizing office operations and procedures. Designs and maintains filing systems. Reviews and approves supply requisitions. Assigns and monitors clerical functions. Conducts additional office tasks as required. | Bachelors degree in a relevant field. 4-6+ years experience in an office manager position |
| Administrative | Document Specialist | Organizes and assigns responsibilities to subordinates, oversees successful completion of all tasks, maintains reports, maintains quality control, documents and resolves problems. Provides leadership to the team. Takes direction and coordinates closely with ASPR leadership to manage program. Ensures that all program deliverables are 508 compliant. | Bachelors degree in a relevant field. 2-4 years experience in an office management and experience with providing 508 compliant documentation. |
| Administrative | Human Resources Program Manager | Supports engagement on economics and policy matters with ASPR, HHS interagency partners and other Federal agencies as needed, assist Federal staff to develop policy and options papers regarding health economics and preparedness and public health preparedness; develop frameworks for decision analysis; provide support documents and option papers on key issues to Federal staff | Bachelors or equivalent job experience in health economics, economics knowledge of public health and emergency medical Counter Measures preparedness. Graduate degrees preferred. 10+ years work experience addressing public health policy issues, using economic theory and Cost Benefit Analysis. |
| Administrative | Human Resources Expert Consultant | Originates and leads Human Resources practices and objectives to Federal leadership that will provide an employee-oriented, high performance culture. Serves as the strategic advisor and business partner to the leadership and management teams. Develops for Federal staff to implement policies and programs covering several or all of the following: recruitment, salary and benefits administration, training/development, employee/labor relations, benefits, and EEO/affirmative action programs. Monitors that programs, practices, and policies comply with applicable laws and regulations and reports to Federal leadership on status. Assists Federal staff in completion or review SF-52s in accordance with the Guide to Processing Personnel actions and other requirements using the Human Resources system. | Minimum of bachelors degree with 4-6+ years HS experience. Relevant HR certifications preferred. |
| Administrative | Financial Program Manager | Responsible for maintaining all agency documents and overseeing correct storage, cataloging and retrieval of documents. Ensures that all documents are 508 compliance. Develops documentation plans and policies, creating and deploying tools and templates to guide other employees on documentation use and storage. | Bachelors degree in a relevant field. 0-2 years experience writing and editing. Experience with 508 compliance |
| Administrative | Jr. Staffing Specialist | Schedules interviews with candidates; coordinates all details of interviews including travel arrangements. Assists with written and verbal communications with candidates and hiring managers throughout the interview process. Maintains job boards and assists with sourcing candidates. Maintains the Applicant Tracking System (ATS) candidate records; creates and runs weekly tracking reports. Maintains records on applicant flow and outreach efforts. | Bachelors degree with experience with experience with relevant ATS programs and MS Office. Experience and comfort with professional phone conversations. 2-4 years staffing experience |
| Administrative | Senior Staffing Specialist | Supports federal staff with the Interview of applicants; provides recommendations to Federal staff on employment; plans advertising; plans manpower requirements; provides employment information to applicants; assists with internal transfers. Sources and prescreens candidates under Federal supervision, assists managers with reference checks, develops competitive job offers and tracks candidates in the applicant tracking system. Communicates with hiring manager on the status of requisitions, candidate quality and candidate pipeline. | Bachelor’s degree; 4-8 years staffing experience; Experience in relevant ATS programs and MS Office; Experience and comfort with professional phone conversations |
| Administrative | Staffing Specialist | Supports federal staff with the Interview of applicants; recommends employment to federal staff; plans advertising; plans manpower requirements; provides employment information to applicants; assists with internal transfers. Sources and prescreens candidates under Federal supervision, assists managers with reference checks, develops competitive job offers and tracks candidates in the applicant tracking system. Arranges interviews for federal staff to recruit prospective employees and refers job applicants to specific job openings. Surfaces candidates and develops networks for federal staff to ensure constant flow of qualified candidates using web-based tools, agencies and recruiting contractors. | Bachelor’s degree; 4-6 years staffing experience; Experience with relevant ATS programs and MS Office; Experience and comfort with professional phone conversations |
| Administrative | Senior Financial Analyst | Is responsible for analyzing, preparing, and presenting monthly and yearly financial data, analyzing resources and expenses, and assisting in verifying and maintaining financial data integrity. Oversees and conduct financial modeling, budgeting and forecasting and develop metrics to drive process improvements and provide decision support to staff leadership. | Graduate degree in relevant field (business, finance, management) and 20+ years experience in relevant federal budget and financial planning; Expertise in Public Health Service Act |
| Administrative | Senior Business/Finance Consultant | Provides business and financial expertise to programmatic offices. Responsible for drafting, analyzing and documenting current business processes. Will work with process owners, program leaders participants, and end users to develop and implement improved business models. Performs portfolio oversight. Broad awareness and ability to speak with authority on venture industry, technology market trends, resource utilization, deal preparation and/or the due diligence process. | Advanced degree in business or finance, political science or other related field. Four (4) or more years of relevant experience, preferably with other government agencies or private sector. Experience facilitating meetings with senior level officials or interagency partners. Experience in interagency settings. |
| Administrative | Auditor | Performs internal financial and risk management audits. Assess current and future financial operations in order to improve efficiency. | Bachelors degree in related field. 2-4 years of experience experience in the field, or equivalent preparation. |
| Administrative | Senior Personnel Specialist | Supports federal staff with the Interview of applicants; recommends employment to federal staff; plans advertising; plans manpower requirements; provides employment information to applicants; assists with internal transfers. Coordinates and develops draft plans for federal review and implementation on policies and programs encompassing employment and staffing function. Prepares staffing budgets, projections, and employment policies, procedures, and practices for federal staff. | Graduate degree; 4-6+ years of experience in the field, or equivalent preparation; Technical expertise in personnel management |
| Administrative | Personnel Specialist | Supports federal staff with the Interview of applicants; recommends employment to federal staff; plans advertising; plans manpower requirements; provides employment information to applicants; assists with internal transfers. Coordinates and develops draft plans for federal review and implementation on policies and programs encompassing employment and staffing function. Prepares staffing budgets, projections, and employment policies, procedures, and practices for federal staff. | Bachelors degree; 3-5 years of experience in the field, or equivalent preparation. Technical experience in personnel management. |
| CATEGORY TYPE | OFFEROR PROPOSED LABOR CATEGORIES | POSITION DESCRIPTION | EXPERIENCE AND QUALIFICATIONS |
| Administrative | List any proposed labor categories here |
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