751-60-05 Automated Pavement Stakeout Device 2024Apr.docx

Specification No. 751-60-05

Specification No. 751-60-05

Specification for an Automated Pavement Stakeout Machine

State of Illinois Department of Transportation Bureau of Operations

Specifications for an Automated Pavement Stakeout Device

April 2024

This specification covers a machine capable of painting lines and surface markings for use by the Department of Transportation in highway marking operations. In an effort to increase operating efficiency, improve parts and service availability and increase equipment life, the Department of Transportation is specifying acceptable units by Make, Model, and Required Accessories as outlined below.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this specification with the bid. If the specification is returned incomplete or is not returned, the bid may not be considered.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Bureau’s geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification, please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

General Requirements:

All quoted machines shall include the following standard or optional accessories and equipment to comply with this specification:

Machine Reference: TinySurveyor Plotter or equal The machine provided by the successful bidder will be used to paint lines in the wheel paths of the lanes at the Illinois Certification and Research Track.

The machine shall be constructed to apply any type of inverted striping paint. All components coming in contact with the paint shall be manufactured with materials not affected by the paint.

Complies: |_| Yes |_| No Structure:

The dimensions of the machine shall not exceed 28 L x 20.5 W x 20.4 H inches excluding the antenna.

The weight of the machine shall not exceed 55 lbs. excluding the battery.

The battery of the machine shall not exceed 10 lbs.

Complies: |_| Yes |_| No

The striper shall have an adjustable spray tool able to accommodate inverted spray cans up to 2.6 x 11.8 inches.

Complies: |_| Yes |_| No

The striper shall be constructed with weatherproof enclosure for operation in variable elements.

Equipment Performance:

The striper shall be powered by a rechargeable battery with 8 hours of operation per charge. Charger or cables required shall be included.

Complies: |_| Yes |_| No

The striper shall be self-propelled.

Complies: |_| Yes |_| No

The speed of the striper shall be adjustable up to 2.5 mph.

The striper shall be capable of painting up to 600 points per hour.

Complies: |_| Yes |_| No

The striper shall be capable of being calibrated by the end-user.

Complies: |_| Yes |_| No

The striper shall be capable of marking points and lines. The following are required, not limited to.

· Straight

· Curved

· Dashed

· Continuous Complies: |_| Yes |_| No

Guidance and Accuracy:

The striper must have automated guidance capabilities by either Global Navigation Satellite System (GNSS) or Total Station.

Complies: Yes |_| No |_| Component:

The striper must be accurate to 0.4-0.8 inches using GNSS or 0.4 inches using Total Station Complies: Yes |_| No |_|

Equipment Operation:

The striper shall be operational from an included wireless, rugged-type tablet with software as described above.

Complies: |_| Yes |_| No Component:

The striper shall have emergency stop capabilities, either manual or automatic.

Complies: |_| Yes |_| No The striper shall be fitted with an Amber safety beacon capable of showing the stripers status from a distance, visible 360 degrees in direct sunlight at 500’.

Complies: |_| Yes |_| No The striper shall be equipped with collision avoidance sensors capable of stopping the machine in the event a person or object is in its work path.

Complies: |_| Yes |_| No

Data Connections:

The striper shall be equipped with USB and RS232 connections for data transfer.

Complies: Yes |_| No |_|

General:

One copy of the operator's manual shall be included at delivery of machine.

Complies: Yes |_| No |_| Two copies of all operator's manuals, parts lists, repair manual, and warranty information shall be provided at time of delivery to each bureau receiving one or more units.

Complies: Yes |_| No |_|

Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Educational Instruction:

Instruction must be performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the machine shall be provided upon delivery or scheduled thereafter. The instruction shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

Complies: Yes |_| No |_|

Note: This is not a sales call. Instruction not meeting IDOT expectations will generate a “Complaint-to-Vendor” filing that would affect award recommendations for future quotations.

Requirements Covering Items Detailed Above All equipment cataloged as standard, or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| Standard tool kits shall be supplied.

Complies: Yes |_| No |_| |_| Not required

Full coverage warranty for a minimum 12 months shall be provided. Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

The vendor or manufacturer of the unit considered for award shall, at the request IDOT, demonstrate this equipment or similar within the receiving Bureau in the State of Illinois and in the presence of authorized IDOT personnel to prove out any features which may be in question.

Complies: Yes |_| No |_|

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification

b) Descriptive Literature