751_26157.JBB Wells SP Beach House Septic Upgrades Project Statement.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/26157.JBB

PROPOSAL DUE DATE

11/12/2026, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources (PRD)

PROJECT NAME AND LOCATION

Beach House Septic Upgrades

PROJECT ADDRESS

Wells State Park Menominee County

CLIENT AGENCY CONTACT

Doug Rich / District Supervisor Ian Diffenderfer / Wells State Park Manager

TELEPHONE NUMBER

906-201-4961 906-863-9747

DTMB - DCD PROJECT DIRECTOR

Jeff Barsch, DTMB Project Director Jason Pascoe, DTMB Field Representative

TELEPHONE NUMBER

906-251-0727 906-280-1046

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

10/27/2026 1:00 PM Eastern Wells State Park Meet at Park Headquarters Building

MANDATORY (Check box if Mandatory)

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED

The Department of Natural Resources Parks and Recreation Division is requesting Phase 100, 500, 600, 700 professional architectural and engineering services for a system study with a minimum of two recommended options/locations for replacement, final project design and construction administration services for a new Septic System for the Beach House building at Wells State Park in Menominee County.

The current beach falls under the Menominee County Health Department, the PSC shall be responsible for confirming the option selected from the phase 100 study will also stay under their jurisdiction.

Project Scope:

Rehabilitation or replacement of the existing Beach House Septic System which was likely installed in the 1970’s. Currently, one pump has failed and the other operates in manual mode only. The existing manhole to access the pumps is corroded and difficult to remove to gain access. There are currently no issues observed with the existing drainfield, however the location is unknown and will need to be investigated and location confirmed. Additional areas for a field exist if required but will also require investigation as part of the phase 100 study.

Schedule:

DNR is requesting construction as soon as possible due to the current failed state of one of the pumps.

Occupancy:

The Park will be occupied and functioning throughout the project, so field work by the PSC and construction scheduling must be coordinated with the Owner’s needs to minimize disruption to Park operations.

The typical seasonal operation of the system is from May 15th through September 15th . Outside of these dates the water to the pavilion is turned off and or is winterized.

SERVICES REQUESTED:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Bid Documents and Construction Administration.

PROPOSAL REQUIREMENTS:

Professional Services shall include, but are not limited to, the following:

Phase 100 System study

• Review of the existing system documenting deficiencies/issues including piping, pumps, tanks and drainfield

• Confirmation of the location of the current septic field and an estimated remaining life span

• Recommendation if continued use of the current system layout is possible with rehabilitation recommendations

• Recommendation for a new septic field location with piping and controls (gravity flow desired if possible)

• Any other option deemed appropriate by the PSC for agency review and consideration

Phase 500 Final Design and Development of Contract Documents for Bidding

• Final development of the option selected from the phase 100 study into bidding documents

• Contract Documents shall be created utilizing the current State of Michigan, Department of

Technology, Management, and Budget (DTMB), State Facilities Administration (SFA), Design and Construction Division (DCD), DC Spec General Conditions and the Master Spec format.

o The Contract Documents shall meet the approval of MDOC and DTMB. The Contract Documents shall meet all code and permitting agency requirements as well as accessibility requirements of the Americans with Disabilities Act which incorporates the 2010 Department of Justice’s ADA Standards for Accessible Design.

• PSC Shall check the DTMB Website to ensure they are utilizing the current approved forms.

• PSC shall provide, at a minimum, virtual design meetings at design kickoff (this could also be scheduled as an onsite meeting) 50% and 90% completion of the phase 100 study as well as the phase 500 Contract Documents. The PSC is responsible for the submittal of 50% and 90% Contract Documents and estimates for owner review a minimum of ten (10) working days prior to the proposed review meeting dates. 100% review documents shall be provided for owner review, but a 100% review meeting is not required.

• PSC shall provide construction estimates for owner review at 50%, 90%, and 100% for both Phase 100 and 500 services. Review of the construction budget will be required at the 50% and 90% design review meetings.

o PSC shall provide a proposed schedule for design and construction with the RFP response.

The PSC shall provide active project management and maintain their proposed schedule of tasks and milestones including, but not limited to, critical project tasks such as consultation and other data collection tasks. The PSC’s schedule shall not only itemize and identify the critical project tasks, path, and correlation, but the PSC shall be proactive in identifying and implementing remedial actions necessary to get back on schedule if schedule slippage is encountered. Agency review task durations on the PSC’s schedule should not be considered flexible for gaining back time should schedule slippage occur. PSC shall be responsible for the development of phasing plans and/or a construction schedule recommendation to avoid negatively impacting facility operations. The schedule shall allow for review time by all applicable permitting agencies, including LARA, and any other required permitting agencies.

• PSC shall be responsible for posting project on SIGMA for bid advertisement under the file numbers detailed above, performing a pre-bid meeting (in-person meeting), issuing addenda, performing Best Value Bid Evaluations on bidders, and generating PSC recommendations of Contract Award for construction.

• Phases 600 & 700 Construction Administration

• A brief description of anticipated duration of and proposed schedule for construction with an estimated number of site visits for inspection and an estimated number of progress meetings shall be included in the proposal.

• Phase 600 and 700 Construction Administration Services shall be based on the following:

PSC shall manage and run all pre-construction and progress meetings throughout the project duration.

Meeting minutes from each progress meeting and reports from each site visit shall be distributed to the Project Team within five (5) calendar days of the meeting and/or site visit.

Include all staff labor and costs required for Phase 600 Office Services. Assume progress meetings occur on bi-monthly basis(1st,3rd week, 2nd, 4th week as team determines) with one being an online meeting format and the other onsite. Progress meetings will NOT necessarily be concurrent with appropriate on-site project inspections required to be performed by the PSC.

Include all reimbursable costs for Phase 600 Office Services on the Phase 600 reimbursement line item.

Include all staff labor and costs required for Phase 700 Field Services. Assume on-site inspections occur on a once per every two-week basis. Site reports are expected even if the meeting is virtual.

Include all reimbursable costs for Phase 700 Field Services on the Phase 700 reimbursement line item.

Coordination with any testing companies will be required of both the PSC and Contractor.

REIMBURSABLE ITEMS: (Itemize all reimbursable expenses in the PSC Proposal as Phase 100 Reimbursable line items.)

• List and include all field services, travel expenses, permitting, and testing required for the proper design of this phase of the project.

• LARA Plan Review suggested Allowance: $1,000.00

• Health Department Permitting suggested allowance: $1,000.00

• Site Survey suggested Allowance: $7,000.00

• Private Utility Locating, sewer camera inspection, and possibly GPR suggested Allowance:

$10,000.00

• Perk Test for potential new Septic Location suggested allowance $5,000.00

• PSC shall detail any recommended reimbursables not specifically listed above that they deem are needed to successfully complete the requirements of the projects.

ADDITIONAL REQUIREMENTS:

The PSC shall gather and verify any available as-built information and document the existing site conditions as required to complete the project. Please see the attachments listed below.

ATTACHMENTS:

• Site Photos 1 and 2

• A-95 Bath House

• A110 Beachhouse -W_Markups

• E-94 Revised Location Sewage System

• E-112_Lift Station Improvements

• Photo of Plans from original System.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 30mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

92517, 92583,92596

DESIRED SCHEDULE OF WORK

The Agency requests this study portion begin as soon as possible upon contract award

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Jeff Barsch at barschj@michigan.gov no later than 12:00 p.m., Eastern on 11/4/2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:barschj@michigan.gov