75027021-RFQ-Show-Low-Regional-Airport-Terminal-Expansion.pdf

REQUEST FOR STATEMENTS OF QUALIFICATIONS

FOR

Show Low Regional Airport Terminal Expansion City of Show Low Project No. 75027021

City of Show Low 180 N. 9th Street

Show Low, AZ 85901

CITY MANAGER

Morgan Brown

PUBLIC WORKS DIRECTOR

Shane Hemesath, PE, CFM

CITY ENGINEER

Christopher Reid, PE, CFM

Show Low Regional Airport Terminal Expansion

City of Show Low Project No. 75027021

TABLE OF CONTENTS

SECTION PAGE

SECTION 1: OWNER DESCRIPTION 3

SECTION 2: OVERVIEW OF PROJECT 4

SECTION 2.5: PROJECT PROCUREMENT SCHEDULE 5

SECTION 3: PROCUREMENT PROCESS 6

SECTION 4: SOQ DOCUMENTATION REQUIREMENTS 12

SECTION 5: SOQ EVALUATION CRITERIA AND SUBMITTAL INFORMATION 14

SAMPLE AGREEMENT A-1

Show Low Regional Airport Terminal Expansion

City of Show Low Project No. 75027021 City of Show Low, AZ

This REQUEST FOR QUALIFICATIONS (“RFQ”) from the City of Show Low (Owner) invites the submittal of a Statement of Qualifications (“SOQ”) from firms interested in providing design-build services for the Show Low Regional Airport Terminal Expansion (Project). By submitting an SOQ, the Offeror represents that it has carefully read the terms and conditions of this RFQ and all attachments and Addenda and agrees to be bound by them. All SOQs must be submitted pursuant to the instructions below. It is the Offeror’s sole responsibility to ensure that the SOQ is delivered in the manner required by this RFQ by the Due Date and Time. Owner has the right to reject any SOQs not properly delivered.

This RFQ is not an offer to enter into a contract, but merely a solicitation of persons interested in submitting SOQ to the Owner for the Project.

SECTION 1: OWNER DESCRIPTION

1.1 General

The project will be owned by the City of Show Low, Arizona. Show Low is the economic hub for the White Mountain area. Tourism is an essential element in the city’s economy and culture.

The City is soliciting Design-Build (DB) teams to provide a Progressive Design- Build project delivery. After the three short-listed DB teams are selected from the submitted RFQs, a Request for Proposals (RFP) will be issued to the short-listed teams. A Concept Proposal will be submitted by the Offeror for review and ranking.

The Concept Proposal will also verify that the cost of the proposed project will meet the City’s budget. The selected team will contract with the City for pre-construction which will include scoping, programming, schematic design, design development, and construction documents. A Guaranteed Maximum Price (GMP) will be established during pre-construction for the project. A Contract Amendment will be executed for the GMP.

1.2 Funding/Authority

The project will be funded through budgeted cash on hand.

1.3 Procurement Website

All of the procurement documents can be downloaded from the City’s website showlowaz.gov. Interested parties can sign up for notifications on the website for project postings and updates.

SECTION 2: OVERVIEW OF PROJECT

2.1 General

• This project is for the design and construction of a turn-key expansion of the existing terminal building at the Show Low Regional Airport.

• The project shall take place at Show Low Regional Airport, 3150 E Airport Loop, Show Low, AZ 85901

• The total building expansion square footage is anticipated to be approximately 2,000 square feet.

• The facility must remain open and operable during construction.

2.2 Project Objectives

• Establish a collaborative relationship between the Owner and the Design-

Build Team to deliver quality design and construction on time and within the Owner’s budget.

• Design and construct a project that meets growing passenger demand.

• Incorporate high-quality materials with finish selections that emphasize durability, maintainability, and a cohesive aesthetic visual appearance.

• Maintain a safe, injury free work site.

2.3 Project Background and Scope of Work

The 2021 Airport Master Plan identifies the need to expand the terminal when warranted by demand. Now currently serving over 2,000 customers monthly, a terminal building expansion is justified to meet current and forecasted demand.

The building expansion should be located on the west side of the existing terminal at approximately 2,000 square feet. This new area should accommodate an expanded Transportation Security Administration (TSA) screening checkpoint, a sterile passenger waiting area, and a sterile passenger restroom.

Project scope also includes installation of appropriate flooring in the existing terminal building and installation of new roof on existing building. Materials should match or be in harmony with the new materials used in the building expansion.

The successful Design-Builder shall demonstrate a history of collaboration, adherence to budget and schedule, design and construction innovation, and exceptional project delivery on similar projects. The Design-Builder will work collaboratively with the City and provide expertise to bring the City’s vision to fruition. Energy efficiency, service life, and owner / user satisfaction are also highly valued.

2.4 Estimated Budget

The estimated budget for the Scope of Work referenced in Section 2.3 and as further set forth in this document is currently seven-hundred fifty-thousand dollars ($750,000).

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2.5 Project Procurement Schedule

The following is the Project Procurement Schedule. The Owner reserves the right to modify the Project Procurement Schedule via Addenda issued prior to the date set forth below.

Date Activity 09/04/2026 Issue RFQ 09/11/2026 Project Information Meeting 09/16/2026 Last Date to Submit Questions Regarding the RFQ 09/17/2026 City Addendum to Answer Questions 09/25/2026 SOQ Due 10/02/2026 Notification of Short Listed Offerors 10/02/2026 Issuance of RFP for Concept Proposal 10/07/2026 Last Date to Submit Questions Regarding the RFP 10/21/2026 Concept Proposal Due Date 10/23/2026 Interviews with Short Listed Offerors 10/26/2026 Notification of Preferred Offeror

2.6 Definitions

2.6.1 Business Day: any day on which the Owner is open for regularly conducted business.

2.6.2 TSA Sterile Area: any public area located beyond the TSA screening checkpoint with controlled access to prevent weapons, explosives, and unauthorized people from entering.

2.6.3 Design-Builder: The entity with the prime design-build contract with the Owner.

2.6.4 Design-Build Team: All entities listed by the Design-Builder as providing services or construction on the Project. The Design-Builder is not required to list all members of the Design-Build Team in the SOQ. Members of the Design-Build Team may also be referred to as “Team Members.”

2.6.5 Design Excellence: Design Excellence is achieved with memorable design solutions that exceed the Owner’s vision and defined functional requirements; include state of the art structures and facilities that are high performance and sustainable; and possess a holistic awareness that considers context, site, and the environment.

2.6.6 Key Team Member: Individuals who will be assigned to the Project who play an important role in the design, construction, or management of the Project.

2.6.7 Procurement: The Owner’s process for selecting a Design-Build Team for this Project.

2.6.8 Procurement Documents: All documents issued by the Owner in connection with the Procurement or Project.

2.6.9 Projects of Similar Scope and Complexity: Projects that had completion dates within the last 5 years and that have many or all the following characteristics:

a. Projects of a similar size and budget that include progressive design-build project delivery.

b. Projects that utilize an integrated delivery method that require strong coordination and integration of the design and construction professionals and early involvement of the construction professionals during design.

c. Projects where the Design-Builder was selected prior to the establishment of the final price and schedule and where the Design- Builder collaborated with the Owner to develop the final price and schedule.

2.6.10 RFP: The Owner’s Request for Proposals, which will be issued to those Short-Listed Offerors who are selected to proceed to the next phase of this Procurement.

SECTION 3: PROCUREMENT PROCESS

3.1 General Information

3.1.1 Compliance with Legal Requirements

This Procurement will be in accordance with all applicable federal, state, and local laws, and Owner policies and procedures.

3.1.2 Conflict of Interest and Communications with the Owner

a. Consultants who assisted the Owner in the RFQ/RFP preparations may not propose or participate in any Design-Build Team on this Project.

b. Offerors are required to conduct the preparation of their SOQs with professional integrity and free of lobbying activities. Communication with the Owner regarding this Project shall be via email or regular mail only and directed to the following Owner’s Representative: Do not communicate about the Project or the Procurement with any other Owner employees, representatives, or consultants.

Communication with other Owner employees, representatives, or consultants regarding the Procurement may cause the firm involved to be disqualified from submitting under this Procurement. Any verified allegation that a responding Offeror or Team Member or an agent or consultant of the foregoing has made such contact or attempted to influence the evaluation, ranking, and/or selection of short-listed Offerors may be the cause for Owner to disqualify the Offeror team from submitting an SOQ or Proposal, to disqualify the Team Member from participating in the Procurement, and/or to discontinue any further consideration of such Offeror or Team Member.

c. Following the Owner’s approval of the Short-Listed Offerors, the Owner anticipates that certain communications and contacts will be permitted. The RFQ, RFP and/or other written communications from Owner will set forth the rules and parameters of such permitted contacts and communications. To the extent any Offeror intends at any time to initiate contact with the general public regarding the Project, the nature of such intended contact and the substance thereof must be approved in writing by the Owner prior to the commencement of such activities.

3.1.3 Expenses of Offeror

The Owner accepts no liability for the costs and expenses incurred by firms in responding to this Procurement. Each Offeror that enters into the Procurement process shall prepare the required materials, the SOQ, and the Proposal at its own expense and with the express understanding that the Offeror cannot make any claims whatsoever for reimbursement from the Owner for the costs and expenses associated with the process, even in the event the Owner cancels this Project or rejects all Proposals.

3.1.4 Public Disclosure

All documentation and submittals provided to the Owner may be considered public documents under applicable laws and may be subject to disclosure. Offerors recognize and agree that the Owner will not be responsible or liable in any way for any losses that the Offeror may suffer from the lawful disclosure of information or materials to third parties.

Any materials requested to be treated as confidential documents, proprietary information, or trade secrets must be clearly identified and readily separable from the balance of the SOQ or Proposal. Such designations will not necessarily be conclusive, and Offerors may be required to justify why such material should not, upon written request, be disclosed by the Owner under the applicable public records act. The Owner will endeavor to provide at least two (2) Business Days’ notice of a public records request for material submitted pursuant to this Procurement. Offerors must respond to the notice in writing with any objection to the production of the documents within two (2) Business Days of receipt of the notice. All costs incurred by Offerors associated with any public records request are the responsibility of the Offerors.

3.1.5 Protest Procedures

The protest procedures applicable to the Procurement are set forth in the Owner’s Purchasing Policy and Procedures. In addition to these procedures, the following protest procedures will apply:

a. All Protests will be directed to: City Clerk, City of Show Low, 180 N.

9th Street, Show Low, AZ 85901

b. Any Protest based on the form or content of the Procurement documents, which is or should have been apparent prior to the date established for submittal of the SOQ or Proposal, will not be considered if received by the person set forth above later than ten

(10) calendar days prior to the specified submittal date.

c. Protests based on any other circumstances must be received by the person noted above within five (5) business days from the date the Offeror or Short-Listed Offeror was notified of any selection decision;

however, in no event will a protest be considered if all SOQ or Proposals are rejected or if the Protest is received after award of the Contract.

d. To be considered, a Protest shall be in writing and shall include: (1) the name, street address, and email address of the aggrieved party;

(2) the name of the Project for which the Protest is submitted; (3) a detailed description of the specific grounds for the Protest and any supporting legal and/or factual documentation; and (4) the specific ruling or relief requested.

e. In computing any period of time prescribed by this procedure, the day of the act or event from which the designated period of time begins to run shall not be included. The last day of the period shall be included. Any document received after the close of regular business hours (8:00 a.m. to 5:00 p.m.) shall be deemed received the following Business Day.

f. By submitting an SOQ and/or Proposal in response to this Procurement, the Offeror acknowledges that it has reviewed and acquainted itself with the protest procedures herein and agrees to be bound by such procedures as a condition of submitting am SOQ and/or Proposal.

3.1.6 Identification of Projects

For each Project identified in the SOQ, provide the following information.

The information required in this section can either be provided in a separate section of the SOQ, in the narrative for each of the evaluative criteria in Section 5.3, or the Offeror can provide a separate table for the identified Projects. The identification of Projects will not be evaluated separately. Rather, the Projects will be evaluated in the context of the criteria set forth in Section 5.3.

a. Name of Project;

b. Owner/Customer;

c. Location of Project (include address);

d. Description of the delivery method and integration of design and construction, identifying the firm(s) role as a prime consultant, subconsultant, contractor, subcontractor, or other;

e. Project description and applicability and relevance of the referenced Project to the evaluation criteria for this Project;

f. Name of each Key Team Member who is proposed for this

Project who played a significant role on the Project example, including a description of their Project responsibilities and functions;

g. The initial contract price, the final contract price, and an explanation for any difference between the two amounts;

h. The initial date scheduled for substantial completion, the actual date of substantial completion, and an explanation for any difference between the two dates; and

i. Project contact of the owner or customer (current address, e-mail, and phone number) who can verify the characteristics of the submitted Project example.

3.2 Owner Rights and Procurement Conditions

3.2.1 The Owner reserves without limitation, and may exercise at its sole discretion, the following rights and conditions with regard to this Procurement process:

a. To cancel the Procurement process and reject any and all SOQs and/or Proposals;

b. To waive any informality or irregularity;

c. To revise the Procurement Documents and Schedule via an

Addendum;

d. To reject any Offeror that submits an incomplete or inadequate response or is not responsive to the requirements of this RFQ;

e. To require confirmation of information furnished by an Offeror, require additional information from an Offeror concerning its SOQ or Proposal and require additional evidence of qualifications to perform the work described in this RFQ or a subsequent RFP;

f. To provide clarifications or conduct discussions, at any time, with one or more Offerors;

g. To contact references who are not listed in the Offeror’s SOQs and investigate statements on the SOQs and/or qualification of the Offeror and any firms or individuals identified in the SOQ;

h. To consider Alternative Technical Concepts and/or approaches identified by Offerors;

i. To take any action affecting the RFQ process, the RFP process, or the Project that is determined to be in the Owner’s best interests; and

j. Approve or disapprove of the use of particular Subconsultants, Subcontractors, or Key Team Members and/or substitutions and/or changes to Subconsultants, Subcontractors, or Key Team

Members from those identified in the SOQ or Proposal. Such approval or disapproval shall not be unreasonably exercised.

3.3 Outline of the Procurement Process

3.3.1 Request for Qualifications (RFQ).

a. This RFQ invites firms to submit SOQs describing in detail their technical, management, and financial qualifications to design, permit, construct, commission, and close out the Project. The issuance of this RFQ is the first phase of the Procurement process.

b. Offerors will submit their SOQ and other deliverables required pursuant to this Procurement at the time and in the manner set forth in this RFQ and any Addenda. The Owner will not consider SOQ or other deliverables that are submitted after the Time set forth in the RFQ. Offerors are solely responsible for making sure that the Owner receives the SOQ in a timely fashion.

c. The Owner will evaluate the information submitted by each Offeror to 1) determine whether the Offeror meets the mandatory minimum requirements and 2) evaluate the SOQ provided by each Offeror pursuant to the evaluation system described below. Any Offeror who fails to meet the mandatory minimum requirements set forth in this SOQ will be deemed non-responsive and will not be considered further by the Owner in this Procurement.

d. All SOQ will be evaluated in accordance solely with the criteria established in the RFQ and any Addenda issued thereto. The evaluation criteria are listed below, including the relative weight or importance given to each criterion.

e. Not more than three responsive and responsible firms will be selected as Short-Listed Offerors. Only those firms that have been short-listed will be invited to submit a Proposal in response to the

RFP.

f. The results of the SOQ evaluations will be carried forward and included in the final evaluation and selection.

g. Design-Build Team Members and individual Key Team Members will be used as a basis for selection. Once shortlisted, neither the Offeror nor Team Members that are submitted to the Owner as part of the SOQ or Proposal may substitute a listed consultant, subconsultant or subcontractor, or any individual listed as a Key Team Member; however, a change to any submitted Team Member or Key Team Member will result in re-evaluation and may result in a change to the evaluation and ranking of the Offeror.

3.3.2 Request for Proposal (RFP) & Selection Process

a. The Owner will issue the RFP to the Short-Listed Offerors. The

RFP will further explain the evaluation criteria, Proprietary Meetings (if applicable), and other elements of the RFP process.

b. Prior to the submission date for Proposals, written questions will be accepted as defined in the RFP.

c. The Owner will conduct a mandatory Site Walk Through with all Short-Listed Offerors.

e. A Short-Listed Offeror may submit suggested proposed changes to the Contract provisions or Alternative Technical Concepts no later than the date set forth in the Schedule. The Owner, at its sole discretion, may revise the RFP, the contract provisions, and/or program documents and issue an Addendum to all Short- Listed Offerors.

f. Short-Listed Offerors will submit a Conceptual Proposal and provide assurance that the proposed concept will meet the Owner’s budget.

g. The Owner will establish an RFP Evaluation Committee to review and evaluate the Technical Proposal. The RFP Evaluation Committee may be the same as the RFQ Evaluation Committee.

The RFP Evaluation Committee will evaluate the Proposals in accordance with the published evaluation criteria.

h. At its sole discretion, the Owner may ask written questions of Offerors, seek written clarifications, and conduct discussions with Offerors on Proposals.

i. The Owner will provide written notification to all Short-Listed Offerors of the selection decision and make a selection summary available to all Offerors at the conclusion of the Procurement.

j. At the Owner’s discretion, it will initiate negotiations with the Preferred Offeror. The “Preferred Offeror” is the Offeror that the Owner determines achieves the apparent best overall ranking. If the Owner is unable to execute a contract with the Preferred Offeror, negotiations with the Preferred Offeror may be terminated, and provided that such negotiations are terminated in writing, the Owner may proceed to negotiate with the next Preferred Offeror.

The Owner will continue in accordance with this procedure until a contract agreement is reached or the selection process is terminated. Negotiations are at the Owner’s sole discretion. By submitting a Proposal pursuant to the RFP, the Offeror represents and warrants that it will enter into the contract provided by the Owner subject to the terms set forth in its Proposal.

3.3.3 Price Proposal

Short Listed Offerors will submit an assurance that the proposed concept will meet the Owner’s budget.

3.3.4 Evaluation and Ranking of Offerors

In the evaluation and ranking of Offerors, the Owner will consider the information submitted in the SOQ, the Technical and Price Proposals as well as the meetings with the Offerors with respect to the evaluation criteria set forth in the RFQ and RFP. The result of the evaluation will be a comparative ranking of Offerors.

For the purpose of selecting and evaluating Offerors, the evaluation criteria will be given the following relative weights:

SOQ Total Weight: 40% Team Organization Per 5.3.1 10% Demonstrated Past

Performance Per 5.3.2 10%

Design-Build Design and, Engineering, and Permitting Past Performance Per 5.3.3

10%

Design-Build Construction Past Performance Per 5.3.4

10%

Concept Proposal

Total Weight: 50 %

Concept Proposal Document 25% Concept Proposal

Presentation 25%

Reviewer’s Criteria

Total Weight: 10%

3.4 Contract Format

The Owner will enter into negotiations for the Agreement with the Preferred Offeror. The Agreement is anticipated to utilize the City of Show Low Standard Form contract “Agreement Between Owner and Contractor on the Basis of a Stipulated Price”.

SECTION 4: SOQ DOCUMENTATION REQUIREMENTS

4.1. SOQ Format Requirements

The SOQs shall comply with the following format requirements:

4.1.1 SOQs shall be formatted as hardcopy, with 1 original and 7 copies. SOQs shall be submitted in sealed envelopes and the outside lower right-hand corner of the envelope shall be marked:

“Sealed Statement of Qualifications of __(firm name)________________, For: Show Low Regional Airport Terminal Expansion, City of Show Low

Project No. 75027021

4.1.2 The body of the SOQ shall be organized in accordance with the Evaluation

Criteria.

4.1.3 The body of the SOQ, when printed, shall be limited to a maximum of twenty (20) single-sided pages.

a. The only documentation that is not included in the page count is the following:

i. Letter of interest or cover letter;

ii. Statement of Offeror’s Ability to Provide a Proposal Bond, or

Performance and Payment Bond

iii. Statement of Offeror’s Ability to Meet the Owner’s Insurance

Requirements;

iv. Corporate Structure Questionnaires;

v. Resumes of Key Team Members;

vi. Divider tabs, provided that they contain no substantive content; and

vii. Cover pages, provided that they contain no substantive content.

b. SOQs that exceed the page limit may be rejected. The Owner, at its sole discretion, reserves the right to remove pages from the sections of any non-conforming SOQ submittals to bring each non-conforming SOQ submittal within the page count requirement.

c. A “page” shall be defined as one single-sided piece of paper that has words, charts, tables, pictures, or graphics. Pages shall be

8.5 x 11 inches.

d. The font shall be no smaller than 10 point.

4.2 SOQ Organization

SOQs shall consist of the following parts:

4.2.1 Letter of Interest

4.2.2 Minimum Qualifications

a. Statement of Offeror’s Ability to Provide Performance and Payment Bond. (See Section 5.2.1)

b. Statement of Offeror’s Ability to Meet the Owner’s Insurance Requirements. (See Section 5.2.2)

4.2.3 Technical & Management Qualifications

a. Team Organization

b. Design-Build Engineering, Permitting, and Design Past

Performance

c. Design-Build Construction Past Performance

d. Design-Build Project Management Past Performance

e. Demonstrated History of Successful Projects Similar in Scope and Complexity

4.2.4 Corporate Structure Questionnaire(s)

SECTION 5: SOQ EVALUATION CRITERIA AND SUBMITTAL INFORMATION

5.1 Letter of Interest (No points)

The SOQ must include a cover letter containing the name, address, telephone number, fax number, and e-mail address of the Offeror and the principal contact person. The Letter of Interest shall also include the following: (1) name, address, telephone number, fax number, and e-mail address for all listed consultants, subconsultants and/or subcontractors for the Project; and (2) the type of firm or organization (corporation, partnership, joint venture, etc.) that will serve as the prime contracting party. The letter of interest may be a maximum of two (2) pages.

5.2 Minimum Qualifications

5.2.1 Statement of Offeror’s Ability to Provide Performance and Payment

Bond (Pass/Fail) As a mandatory minimum requirement, the Offeror must have the ability to obtain a performance and payment bond in the amount of the Project.

Offeror shall provide a letter signed by an authorized representative of Offeror’s surety company (or agent) confirming that the Offeror can meet this minimum requirement. Any Offeror who fails to meet this mandatory minimum requirement will be considered non-responsive and will not be considered further by the Owner in this Procurement process. The surety shall be a company authorized to conduct business in the state where the Project is located with a minimum rating of _A_. Letters indicating “unlimited” bonding capability are not acceptable.

5.2.2 Statement of Offeror’s Ability to Meet the Owner’s Insurance Requirements. (Pass/Fail)

As a mandatory minimum requirement, the Offeror must document that it has the ability to meet the minimum insurance requirements as set forth in the attached draft sample Agreement. Offeror shall provide a letter from Offeror’s insurance company or broker indicating that the Offeror is capable of complying with the insurance requirements specified. Any Offeror who fails to meet this mandatory minimum requirement will be considered to be non-responsive and will not be considered further by the

Owner in this Procurement. The insurer shall be a company authorized to conduct business in the state where the Project is located with a minimum rating of _A_.

5.3 Technical and Management Qualifications

The SOQ shall demonstrate the Design-Build Team’s ability to undertake the Project by providing the following technical and management qualifications of the Offeror, Team Members, and individual Key Team Members. The Offeror is responsible for ensuring that contact information contained in their referenced Project profiles is correct. The inability to contact a reference may have a detrimental impact on evaluating qualifications.

Emphasis will be placed on past performance and expertise in performing substantive work on projects that are of Similar Scope and Complexity, as described in the definitions above. The Owner reserves the right to award more points to projects that have more of the characteristics set forth in the definition of Projects of Similar Scope and Complexity. The Owner also reserves the right to award more points to successful projects in which the Offeror, Team Members, and/or individual Key Team Members had substantial responsibility for their respective scopes of work.

The SOQ will be evaluated on the following technical and management qualifications:

5.3.1 Team Organization

a. Provide an organization chart (showing Team Members, Key Team Members and their firm affiliation) for all phases of the Project from design through final acceptance and warranty and maintenance period. Be certain to identify specific individuals for key functions and show interrelationships and reporting hierarchy. Note whether individuals are performing multiple functions. At a minimum, identify the Key Team Members performing the functions identified below.

To the extent that the Design-Builder has additional Key Team Members on their team, the Design-Builder should include those individuals.

i. Person responsible for the overall management of the

Project and design-build contract;

ii. Designer of Record;

iii. Person responsible for overall construction management;

iv. Person responsible for on-site field supervision and direction and construction (Superintendent);

v. Person responsible for safety;

vi. Person responsible for quality assurance;

vii. Person responsible for cost controls and budgeting;

viii. Person responsible for scheduling; and

ix. Person responsible for systems testing, configuration, and commissioning.

b. Provide a resume for all Key Team Members. Resumes should be no longer than 1 page and should include the following information:

i. Description of the individual’s proposed Project role;

ii. Identification of employer and number of years employed by the firm;

iii. Educational background, professional licenses, and/or certifications;

iv. Experience relevant to their proposed role on the Project and how their past performance on previous projects will benefit this Project; and

v. Based on the information available to the Design-Builder, proposed percentage of time that the Design-Builder intends to assign this individual to the Project.

c. Describe the corporate structure of the Design-Builder. If the prime Design-Builder is a Joint Venture, all Joint Venture partners must have functional responsibilities for the Project. Describe the duties of each Joint Venture partner.

5.3.2 Demonstrated Past Performance with Successful Projects of Similar Scope and Complexity

a. Describe the Team’s past performance in successfully managing design-build (or a similar integrated delivery model) Projects of Similar Scope and Complexity that include management and communications of an integrated team of design consultants, specialty subcontractors, and trade contractors. Include a description of any issues or problems that arose on the projects and how those issues or problems were resolved.

b. Describe the Team’s past performance in developing integrated design and construction schedules for Projects of Similar Scope and Complexity.

c. Describe the Team’s past performance in developing and/or managing costs within a Guaranteed Maximum Price.

d. Describe the Team’s past performance working together and/or describe the steps the Team has taken to promote integration and a collaborative working environment. The Owner reserves the right to award more points to those teams who have worked together in a collaborative delivery model.

5.3.3 Design-Build Design and Engineering, Past Performance

a. Describe the Design-Builder’s past performance in managing the design process.

b. Describe the Team’s past performance with designing Projects of Similar Scope and Complexity. Include a description of any issues or problems that arose on the project and how those issues or problems were resolved.

c. Describe the software used by the Team for design services, including a description of the Building Information Modeling system or other specialized software the Team would utilize for this Project.

d. List all professional registrations and/or certifications that are relevant to the work associated with the Project.

5.3.4 Design-Build Construction Past Performance

a. Describe the Team’s past performance with construction management and construction of Projects of Similar Scope and Complexity. Include a description of any issues or problems that arose on the projects and how those issues or problems were resolved.

b. Include in the narrative the Team’s approach to the following:

i. Sequencing construction activities to maximize efficiency and minimize impact on the Owner;

ii. Assessing whether the Design-Builder has achieved performance requirements;

iii. Change orders; and

iv. Configuration, commissioning, and testing Projects of

Similar Scope and Complexity.

5.3.5 Corporate Structure Questionnaire

Submit a completed Corporate Structure Questionnaire for Design-Builder and each Team Member.

Corporate Structure Questionnaire

1. Offerors shall complete the following information for the Proposed Design-Builder and all proposed Design-Build Team Members:

Legal Name Street Address

Mailing Address

Point of Contact Position Email Telephone Number Fax Number Type of Business D-U-N-S Number Federal Tax Identification Number State Contractor’s Registration Number (if applicable)

State Business License Number (if applicable)

2. If the Proposed Design-Builder is a Joint Venture, Offerors must:

a. Submit the above information the Joint Venture as well as for each member of the Joint Venture; and

b. Attach a copy of the Joint Venture Agreement to this form.

A-1 (June 2026)

A G R E E M EN T

BETWEEN OWNER AND CONTRACTOR

ON THE BASIS OF A STIPULATED PRICE

THIS AGREEMENT is dated as of November 17, 2026, by and between the CITY of SHOW LOW, a Municipal Corporation organized and existing under and by virtue of the laws of the State of Arizona (hereinafter called OWNER), and

NAME OF CONTRACTOR, an Arizona TYPE OF BUSINESS (hereinafter called CONTRACTOR)

OWNER AND CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1. WORK

CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows, but is not necessarily limited to:

the design and construction of an expansion of the Show Low Regional Airport Terminal building. This new area should accommodate an expanded Transportation Security Administration (TSA) screening checkpoint, a sterile passenger waiting area, and a sterile passenger restroom. Project scope also includes installation of appropriate flooring in the existing terminal building and installation of new roof on existing building.

Materials should match or be in harmony with the new materials used in the building expansion.

The Project for which the Work under the Contract Documents, in whole or in part, is generally described as follows: Show Low Regional Airport Terminal Expansion, City of Show Low Project No. 75027021

Article 2. PUBLIC WORKS DIRECTOR

The City PUBLIC WORKS DIRECTOR, or authorized representative who is hereinafter called PUBLIC WORKS DIRECTOR, and who is to act as OWNER’S representative, assumes all duties and responsibilities, and has the rights and authority assigned to PUBLIC WORKS DIRECTOR in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents.

Article 3. AGREEMENT TIME

3.1 The Work will be completed within NUMBER OF DAYS calendar days from the date when the Contract Time commences to run as provided in the General Conditions of the Uniform Standard Specifications and Details for Public Works Construction (Maricopa Association of Governments - MAG).

3.2 FAILURE TO COMPLETE ON TIME: OWNER and CONTRACTOR

recognize that time is of the essence of this Agreement and that OWNER

A-2 may suffer financial loss if the Work is not completed within the times specified in Paragraph 3.1 above, plus any extensions thereof allowed in accordance with Section 108 of the General Conditions (MAG Specifications). They also recognize the delays, expenses, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that liquidated damages for failure to complete on time (but not as a penalty) will be in accordance with Section 108.

Article 4. AGREEMENT PRICE

4.1 OWNER shall pay CONTRACTOR for completion of the Work for Phase 1

Services in an amount not to exceed $XXX,XXX.00. The Phase 2 Guaranteed Maximum Price (GMP) will be established in a Contract Amendment.

Article 5. PAYMENT PROCEDURES

CONTRACTOR shall submit Applications for Payment in accordance with the Supplementary Conditions. Applications for Payment will be processed by PUBLIC WORKS DIRECTOR as provided in the General Conditions.

5.1 Progress Payments: OWNER shall make progress payments on the basis of CONTRACTOR’S Applications for Payment as recommended by PUBLIC WORKS DIRECTOR, on or about 15 days after PUBLIC WORKS DIRECTOR'S approval. All progress payments will be on the basis of the progress of the Work measured by actual percentage of Work accomplished or by the schedule of values established in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements.

5.1.1 Prior to Final Completion, progress payments will be made in an amount equal to the percentage indicated below, but, in each case, less the aggregate of payments previously made and less such amounts as PUBLIC WORKS DIRECTOR shall determine, or OWNER may withhold, in accordance with the General Conditions.

90% of Work Completed. The 10% withheld from the work completed shall be known as retainage. In lieu of the 10% retainage provided in this paragraph, the OWNER shall, at the option of the CONTRACTOR, accept as a substitute an assignment of these funds, as outlined in A.R.S. 34-221, Subsection C, paragraph 5.

90% of the materials and equipment not incorporated in the Work

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(but delivered, suitably stored, and accompanied by paid invoice and other documentation satisfactory to OWNER as provided in the General Conditions).

5.2 Final Payment: Upon final completion, receipt of completed as-builts, and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the remainder of the Contract Price, including retainage, as recommended by PUBLIC WORKS DIRECTOR.

Article 6. CONTRACTOR’S REPRESENTATIONS

In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations:

6.1 CONTRACTOR has familiarized itself with the nature and extent of the

Contract Documents, Work, site locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work.

6.2 CONTRACTOR has studied carefully all reports of explorations and tests of subsurface conditions and drawings of physical conditions and accepts the determination set forth in the Supplementary Conditions of the extent of the technical data contained in such reports and drawings upon which the CONTRACTOR is entitled to reply.

6.3 CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests, reports, and studies (in addition to or to supplement those referred to in Article 7 below) which pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost, progress, performance or furnishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of the General Conditions; and no additional examinations, investigations, explorations, tests, reports, studies or similar information or data are or will be required by CONTRACTOR for such purposes. Costs for performing such functions are considered incidental to this Contract or Agreement.

6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies, or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically, the provisions of the General Conditions.

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6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents.

6.6 CONTRACTOR has given PUBLIC WORKS DIRECTOR written notices of all conflicts, errors, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by PUBLIC WORKS DIRECTOR is acceptable to CONTRACTOR.

Article 7. CONTRACT DOCUMENTS

The Contract Documents, which comprise the entire Agreement between OWNER and CONTRACTOR concerning the Work, consists of the following:

7.1 This Agreement (pages A-1 to A-21, inclusive).

7.2 Performance and other Bonds (pages PB-1 to PB-4, inclusive).

7.3 Notice of Award (page NOA-1).

7.4 Notice to Proceed (page NTP-1).

7.5 This Section Intentionally Omitted

7.6 Addenda Numbers (X to X, inclusive).

7.7 CONTRACTOR's Proposal.

7.8 Documentation submitted by CONTRACTOR prior to Notice of Award.

7.9 The following which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: All Written Amendments and other documents amending, modifying, or supplementing the Contract Documents pursuant to the General Conditions.

7.10 The documents listed in Paragraphs 7.1 et seq. above are attached to this

Agreement (except as expressly noted otherwise above).

There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be amended, modified, or supplemented as provided in MAG 104 of the General Conditions.

Article 8. MISCELLANEOUS

8.1 Terms used in this Agreement have the meanings indicated in the General

Conditions of the Uniform Standard Specifications and Details for Public Works Construction.

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8.2 No Assignment by a party hereto of any rights under or interest in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

8.3 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

Article 9. SEVERABILITY

If any portion of this Agreement (Contract) is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired, voided, or invalidated in any way.

Article 10. GOVERNING LAW

This Agreement shall be interpreted and construed according to and governed by the laws of the State of Arizona. The Navajo County Superior Court shall be the exclusive jurisdiction to hear any dispute under this Agreement.

Article 11. MEDIATION

The parties hereto agree that any and all disputes, claims, or controversies arising out of or relating to this Agreement shall be submitted to neutral, non-binding mediation prior to the commencement of arbitration, litigation, or any other proceeding before a trier of fact.

The parties to the dispute or claim agree to act in good faith to participate in mediation and to identify a mutually acceptable mediator. If the parties cannot agree upon a mediator, each party shall designate a mediator, and those mediators shall select a third mediator who shall act as the neutral mediator, assisting the parties in attempting to reach a resolution. All parties to the mediation shall share equally in its cost. If the dispute or claim is resolved successfully through mediation, the resolution will be documented by a written agreement executed by all parties. If the mediation does not successfully resolve the dispute or claim, the mediator shall provide written notice to the parties reflecting the same, and the parties may then proceed to seek an alternative form of resolution of the dispute or claim in accordance with the remaining terms of this Agreement and other rights remedies afforded to them by law.

Article 12. INSURANCE

12.1 CONTRACTOR’S INSURANCE. Prior to the execution of the contract, the Contractor shall file with the Owner a certificate or certificates of insurance

A-6 executed by an insurance company doing business in the State of Arizona and acceptable to the Owner. The certificate of insurance shall state that, with respect to the contract awarded the Contractor, the Contractor carries insurance in accordance with the requirements of this subsection. All insurance policies shall be primary and non-contributory.

On all policies, the City of Show Low shall be named as an additional insured, and an additional insured endorsement must accompany the certificate of insurance.

The policy shall contain a waiver of subrogation endorsement in favor of the City of Show Low, its department, boards, commissions, and employees for losses arising from this Agreement.

All insurance policies or certificates shall include an endorsement providing for thirty (30) days prior written notice to the Owner of any cancellation or reduction of coverage. The Contractor shall cease operations on the occurrence of any such cancellation or reduction and shall not resume operations until the required insurance is in force and new certificates of insurance have been filed with the Owner. The insurance policy or policies provided by the Contractor may contain deductibles not to exceed $500 for any one accident or occurrence, excluding bodily injury.

Contractor must comply with all State of Arizona regulations concerning Workers’ Compensation insurance and supply the City with proof of such insurance (certificate of insurance) if Contractor utilizes employees to complete the services outlined in this Agreement.

In addition to statutory Worker’s Compensation Insurance, the Contractor, with respect to all operations performed by the Contractor or their subcontractors, shall have in force regular general liability insurance in not less than the following amount: $1,000,000 Combined Single Limit of Liability per Occurrence/$2,000,000 aggregate.

Such insurance shall include, but not be limited to, coverage for underground damage to facilities because of drilling and excavating with mechanical equipment and for collapse of or structural injury to structures or utilities because of blasting or explosion, excavation, tunneling, pile driving, cofferdam work, or demolition.

With respect to the operation of all motor vehicles, including those hired or borrowed, used in connection with the contract, the Contractor shall have in force automobile liability insurance in not less than the following amount:

$1,000,000 Combined Single Limit of Liability per Occurrence.

12.2 Third Party Beneficiary Clause. It is specifically agreed between the parties executing the contract that it is not intended by any of the provisions of any part of the contract to create to the public or any member thereof a third-party beneficiary or to authorize anyone not a party to the contract to

A-7 maintain a suit for personal injuries or property damage pursuant to the terms or provisions of the contract.

12.3 Indemnity. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless the City, its agents, officers, officials, and employees from and against all claims, damages, losses, and expenses (including but not limited to attorney fees, court costs, and the costs of appellate proceedings) relating to, arising out of or resulting from the negligent acts, errors, mistakes, omissions, work or services of the CONTRACTOR, its agents, employees or subcontractors in the performance of this Agreement. The amount and type of insurance coverage requirements set forth herein shall not limit the scope of the indemnity in this paragraph.

Article 13. TESTING AND QUALITY CONTROL

All testing and sampling shall be the responsibility of the Contractor. All testing and sampling shall be performed by an independent testing laboratory certified in the State of Arizona and approved by the Engineer.

All quality control measures necessary to provide acceptable quality on the production, handling, and placement of all materials and equipment shall be the responsibility of the Contractor. A Testing and Quality Control Plan shall be submitted to Engineer at the preconstruction meeting. All testing shall adhere to the appropriate specification and/or procedure relative to the material, equipment, or procedure of installation to be tested.

Article 14. SANITARY, HEALTH, AND SAFETY PROVISIONS

The Contractor shall provide and maintain in a neat, sanitary condition such accommodations for the use of their employees as required to comply with the requirements of the State and local boards of health or of other bodies or tribunals having jurisdiction.

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