74330225R0003 Attachment 1_BOB 80th Livestream PWS.pdf

74330224R0003 Attachment 1 Performance Work Statement

Battle of the Bulge 80th Anniversary Livestream

A. BACKGROUND

The American Battle Monuments Commission (ABMC), guardian of America’s overseas commemorative cemeteries and memorials, honors the service, achievements, and sacrifice of U.S. armed forces. Established by Congress on March 4, 1923, ABMC administers, operates, and maintains 26 permanent American burial grounds overseas, and 31 separate memorials, monuments, and markers, 4 of which reside in the United States.

This contract involves the planning and production of a livestream event at ABMC’s Battle of the Bulge Monument in Bastogne, Belgium. In December 2024, ABMC will commemorate the 80th anniversary of the Battle of the Bulge. This historic moment presents the agency with a unique opportunity to promote the existence of this site and perpetuate the memories of those it honors. The livestream will serve as a major component of a broader agency-wide communication effort to highlight this momentous occasion in ABMC and American history.

Additional information about ABMC can be found at:

ABMC Website

Examples of ABMC livestream events can be found at:

ABMC YouTube

B. CONFIDENTIALITY

The information provided in this document is strictly confidential and is provided solely for the purpose of requesting a proposal. The contents of this document must not be disclosed to any third party without the prior written consent of ABMC. Please delete all copies of this document if your organization decides not to submit a proposal.

C. GENERAL DESCRIPTION OF SERVICES

The contractor shall provide all labor, equipment, materials, services, transportation, facilities, and supervision required to conduct a high-definition multicamera livestream of the ceremony commemorating the 80th anniversary of the Battle of the Bulge at the Battle of the Bulge Monument in Bastogne, Belgium. ABMC will conduct the ceremony at 1400 on Dec. 12, 2024.

The contractor shall reference the attached draft ceremony site plan and sequence of events to determine the resources required to capture a comprehensive multicamera livestream (See Attachment 2 and 3).

https://www.abmc.gov/ https://www.youtube.com/channel/UCDtoVZwMfUXRYYvrb6LKMIg

The contractor shall perform this work in accordance with the requirements defined in this Performance Work Statement (PWS). Any proposal submitted must include a pricing volume that breaks down all costs by line item.

D. REQUIREMENTS

1. Project Management: The contractor’s project manager shall act as the primary point of contact between the ABMC Contracting Officer (CO) and Contracting Officer’s Representative (COR) for the contract. The Project Manager shall perform the following work:

• Shall have full authority to act for the Contractor on all matters relating to the contract

• Respond to phone messages and emails within one business day of receipt

• Virtually meet with ABMC points of contact regularly to track work progress and ensure that the project is completed according to the schedule

• Communicate with the Contracting Officer and COR to identify and resolve any issues negatively impacting this contract

• Receive, inspect, and inventory all Government Furnished Property (GFP) and ensure that this material is forwarded to the appropriate personnel for use in the livestream

• Inspect completed deliverables. Coordinate and ensure that all submittals are sent per the specifications detailed in Section G: Deliverables

2. Personnel: The contractor must provide a sufficient number of staff who can perform the functional responsibilities and meet the requirements as identified in the PWS. It is recommended that key personnel possess five or more years of professional experience in their respective discipline.

3. Facilities: The contractor shall maintain responsibility for providing the following facilities and services during performance of this contract:

• Supply a satellite truck and link up with all additional production vehicles deemed necessary

• Responsible for providing all power sources (i.e. – generators) required to run the production

• Responsible for securing all required tentage to safeguard equipment from inclement weather prior to and during the ceremony

• Accountable for 24-hour equipment security following setup to prevent theft and tampering

• Must safely secure all cabling to eliminate tripping hazards for attendees

• Must perform setup and teardown of all facilities and equipment cautiously to prevent damage to site grounds.

• Responsible for providing catering services for livestream crew. Please note that catering services must be setup outside of the site property

4. Video: The contractor shall only use broadcast quality Ultra High-Definition (UHD or greater) capable camera systems for the livestream events. The contractor’s proposal needs to include specific information about the camera model(s) they plan to employ. Please see Section G: Deliverables for information on required capture and delivery specifications.

5. Audio: The contractor maintains responsibility for providing the microphones necessary to ensure comprehensive audio capture for the event. This includes a mult box with a minimum of 20 outputs to provide attending media with access to all sound elements recorded for the livestream. The contractor shall assume in their proposal that these requirements include, but are not limited to, audio and video capture of the following:

• Two podiums (no stage) – One for the master of ceremonies (MC) and the second for each speaker (to be determined)

• Arrival of official party/posting of colors

• Band or choir/national anthems

• Flyover

• Wreath laying

• Event Nat Sound

• Playing of Taps

The contractor shall provide and manage a speaker system capable of providing clear audio output evenly across the guest seating area. ABMC anticipates approximately 300 guests.

6. Subtitling: None Required

7. Livestream Specifications: The contractor shall produce and distribute a high-definition livestream to ABMC’s four livestream platforms, YouTube, Facebook, Instagram, and Twitter. ABMC requires that the contractor use the highest quality high-definition settings per each platforms’ recommended specifications. The contractor shall further maintain a contingency plan and conduct field testing before each event to ensure a professional broadcast free of technical difficulties and disruptions.

E. GOVERNMENT FURNISHED PROPERTY

ABMC will submit lower thirds, holding screens, and an opening video loop at least one business week in advance of the livestream event. ABMC will send these files in a .png (graphics) or .mp4 (HD video loop) format unless otherwise specified by the contractor. ABMC will provide these files via Microsoft OneDrive and a backup hard drive.

F. TIMELINES & PERIOD OF PERFORMANCE

ABMC will provide the contractor with access to the site for setup and livestream testing in the days preceding the event. ABMC requires the contractor to perform these tasks following the timelines detailed below. Please note, livestream testing must be performed during production rehearsals occurring the day prior to the ceremony.

Production Timeline:

- Setup and Technical Rehearsal Complete: NLT 1600 Dec. 11, 2024

- Dress Rehearsal Complete: NLT 1600 Dec. 12, 2024

- Event Live Production: 1400 Dec. 13, 2024

- Tear Down Complete NLT 1600 Dec.14, 2024

Unless otherwise directed by ABMC’s contracting officer or COR, all work to produce this livestream program and submit the specified final deliverables shall be completed by Jan. 3, 2025.

G. DELIVERABLES:

All works performed under this contract become the property of the U.S. Government. Following completion of the event, the Contractor shall submit the deliverables listed below on high-capacity solid state drives. The contractor shall provide the SSDs and coordinate deliver of these drives to ABMC within 24 hours of the event concluding.

• Ultra High-Definition source video files for each camera stream. File codec and wrapper used determined by contractor

• Ultra High-Definition program master of final livestream. This includes a clean version and a version with graphics. File codec and wrapper used determined by contractor

• Program audio in format determined by contractor

H. QUALITY CONTROL:

The contractor shall develop and maintain an effective quality control program to ensure their services are performed in accordance with this PWS and that the contractor performance is compliant with the requirements of the contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of services below an acceptable level.

I. PLACE OF PERFORMANCE: Battle of the Bulge Monument in Bastogne, Belgium

J. PERIOD OF PERFORMANCE: Contract award to Jan. 3, 2025

K. POINTS OF CONTACT:

• Contracting Officer – Anna Nereng nerenga@abmc.gov

• Contracting Officer Representative – Mike Shipman shipmanm@abmc.gov

• Deputy Chief of Public Affairs – Ashleigh Byrnes byrnesa@abmc.gov mailto:nerenga@abmc.gov mailto:shipmanm@abmc.gov mailto:byrnesa@abmc.gov