7414235 Statement of Work.pdf

REPLACE CONTAINMENT VALVE, B4466, FRCE

MCAS CHERRY POINT, NORTH CAROLINA 28533-0006

WORK ORDER #7414235

1.1 GENERAL INTENTION

The work includes replacing inoperative PIV and stem at building 4466 and incidental related work.

1.2 LOCATION

The work is located at MCAS Cherry Point, FRC East, approximately as indicated. Reference attached pictures for approximate location. The exact location will be shown by the

Contracting Officer.

1.3 DETAILED REQUIREMENTS.

-The contractor shall perform a utility locate for area of repair prior to any excavations.

-The contractor shall provide any necessary equipment and labor to complete the task of replacing the PIV indicated in this task order.

-The contractor shall provide any necessary safety equipment to complete the task of replacing the PIV indicated in this task order.

-The contractor shall notify and schedule with their

Performance Assessment Representative (PAR) for any necessary utility outages needed to complete this task order. (There is a

14-day prior notification for all utility outages).

-Contractor is responsible for locating and avoiding all underground utilities in the area of the PIV replacement.

-The contractor shall excavate and replace existing inoperable gate valve and PIV post body with a new valve and PIV post body. Any pipe needed for valve replacement shall match existing service pipe in its construction (I.e. pvc, ductile iron pipe…) (Drawings indicates 4” service)

-The contractor shall verify existing valve and service size prior to scheduled repair date.

-The contractor shall test new PIV repair for leaks and proper operation prior to backfilling excavation.

-FRC East is located within the boundaries of Operable Unit 1

(OU-1) which means the area has known historical contamination and must operate within certain Land Use Controls (LUCs), mandated by a Record of Decision (ROD), signed into law by EPA

Region IV. The OU1 boundary and LUC map is available upon request.

-Soil excavated from work defined in this task order must be managed in accordance with MCAS CP requirements, which are guided by state and federal requirements.

-Basic requirements for soil handling include:

*Any removed soil shall be placed in a container, lined with heavy-duty plastic, and covered (with the same heavy-duty plastic) to keep rain out.

-Soil should be placed directly into the lined containers, not on the surrounding concrete/asphalt, and covered immediately.

-Unattended, covered stockpiles of soil must have the cover layer weighted in such a manner so that wind cannot uncover the soil and expose to rainwater.

*It is the responsibility of the contractor to provide the containers and heavy-duty plastic for collecting stockpiled soil.

-All soil may be reused as backfill, at the same location where it was excavated, unless petroleum contamination is discovered.

See Contracting Officer if contamination is suspected.

-Soil that cannot be reused as backfill shall be disposed at a

Subtitle D landfill, as a minimum, with the understanding that analytical testing results shall determine final disposal facility.

-Once excavation is complete and stockpile amount is known, contractor shall collect a representative sample of the stockpile. One composite sample for every 200 cubic feet of soil.

*The contractor must ensure personnel collecting the sample have received appropriate training to collect a legally defensible sample, using proper technique and methods, with appropriate chain of custody documentation, sample preservation and shipping methods.

*Use of a North Carolina certified laboratory to perform the specific soil analysis is required. The laboratory must be certified in North Carolina for each test performed.

-Soil must be sampled for the following:

*Std Method 5030 sample prep with Modified 8015 (CA GC-FID

Method) – Gasoline Range Organics.

*Std Method 5030 and 3550 sample prep with Modified 8015 –

Disel Range Organics.

*EPA Method 9071 – Oil and Grease, with silica gel wash.

*Full TCLP.

-It should be noted that recently, North Carolina landfills have been mandating additional sampling to test for the presence of PFAS in the soil before permitting disposal.

Contractor should make contact with local landfill to review their requirements prior to bidding on the project to ensure costs for supporting analysis is considered.

*Additional sampling protocols are necessary when collecting

PFAS samples due to the existence of PFAS compounds within many standard work clothing, gloves, and plastics – which could result in a false positive detection within the soil.

*If PFAS sampling is required, ensure the test methods are confirmed with the landfill or contact the Contracting Officer to be if information from the government.

-MCAS Environmental Affairs Department (EAD) shall review and sign the waste manifest/bill of lading for the soil disposal, prior to any soil leaving the Air Station.

*Contractor is responsible for preparing the appropriate shipping documents.

*Manifest shall contain the amount of soil (weight) and supporting laboratory results for EAD to review.

*Dewatering. No dewatering shall be conducted unless MCAS

Environmental Affairs Division (EAD) has given prior approval.

If dewatering is necessary or anticipated, please contact the

Contracting Officer for additional direction before conducting any dewatering operation.

* Groundwater. If encountered during excavation, stop work and please contact the Contracting Officer for further direction. Since the project location is within the boundaries of OU-1, management of groundwater if encountered is required.

MCAS EAD will provide guidance to ensure compliance with their

Land Use Control requirements.

-The contractor shall backfill and repair asphalt with cold patch in the area of disturbance resulting from the PIV replacement.

-Prior to leaving site, contractor shall conduct site cleanup and return area to its original condition.

*Prior to leaving site, contractor shall ensure disposal arrangements are made for any stockpiled soil which might be awaiting analytical. Many projects are complete before analytical results are returned so contractor must make arrangements, if necessary, to remove soil after initial completion.

-After Inspection and approval, turn all paperwork into the

Contracting Officers Representative.

1.4 SPECIAL SCHEDULING REQUIREMENTS

Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

Plant activities will remain in operation during the entire construction period. The Contractor must conduct his operations to cause the least possible interference with normal operations of the activity.

Permission to interrupt any activity roads, railroads, or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption and in accordance with section 1.10.

1.5 CONTRACTOR ACCESS AND USE OF PREMISES

1.5.1 ACTIVITY REGULATIONS

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.5.1.1 SUBCONTRACTORS AND PERSONNEL CONTACTS

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.5.1.2 ADDITIONAL PERSONNEL REQUIREMENTS

1.5.1.2.1 GENERAL CONSTRUCTION

General construction of the PIV replacement must be performed by U.S. firms using U.S. citizens. General construction includes construction activities such as building site work, utilities, foundations, structure, and enclosure or shell, including doors, windows and façade work. Utility work that penetrates the ground, valve / piping replacement, and finish work to match existing grade is considered general construction.

1.5.1.2.2 FINISH WORK

Finish Work includes construction activities such as insulation, floor/partition/ceiling systems, cabinet work, conveyor systems, specialties, building furnishings/fixtures/equipment, mechanical/electrical services and equipment including those specialized for fire protection, security, communication, control, energy conservation, safety, comfort, convenience, and similar purposes.

1.5.1.2.3 ELECTRONIC SECURITY SYSTEMS EQUIPMENT

1.5.1.3 INSTALLATION ACCESS

Obtain access to Navy and Marine Corps installations through participation in the Defense Biometrics Identification System

(DBIDS). Requirements for Contractor employee registration, and transition for employees currently under Navy Commercial

Access Control System (NCACS), are available at https://www.cnic.navy.mil/om/dbids.html. No fees are associated with obtaining a DBIDS credential.

Participation in the DBIDS is not mandatory, and Contractor personnel may apply for One-Day Passes at the Base Visitor

Control Office to access an installation.

1.5.1.3.1 REGISTRATION FOR DBIDS

Registration for DBIDS is available at https://www.cnic.navy.mil/Operations-and-Management/Base-

Support/DBIDS/. Procedure includes:

a. Present a letter or official award document (i.e. DD Form 1155 or SF 1442) from the Contracting Officer that provides the purpose for access to the Base Visitor Control Center representative.

b. Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

c. Provide completed SECNAV FORM 5512/1 to the Base Visitor Control Center representative to obtain a background check.

This form is available for download at https://www.cnic.navy.mil/Operations-and-Management/Base-

Support/DBIDS/.

d. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which includes Contractor employee photo, fingerprints, base restriction and several other assessments.

e. Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS credential, and will be allowed to proceed to worksite.

1.5.1.3.2 DBIDS ELIGIBILITY REQUIREMENTS

Throughout the length of the contract, the Contractor employee must continue to meet background screen standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

An adjudication process may be initiated when a background screen failure results in disqualification from participation in the DBIDS, and Contractor employee does not agree with the reason for disqualification. The Government is the final authority.

1.5.1.3.3 DBIDS NOTIFICATION REQUIREMENTS

Immediately report instances of lost or stolen badges to the

Immediately collect DBIDS credentials and notify the

Contracting Officer in writing under the following circumstances:

1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials.

2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

1.5.1.3.4 ONE-DAY PASSES

Personnel applying for One-Day passes at the Base Visitor

Control Office are subject to daily mandatory vehicle inspection, and will have limited access to the installation.

The Government is not responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

1.5.1.4 NO SMOKING POLICY

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.5.2 WORKING HOURS

Regular working hours shall consist of an 8 1/2 hour period normally between the hours of 7:00 am to 3:30 pm, Monday through Friday, excluding Government holidays.

1.5.3 WORK OUTSIDE REGULAR HOURS

Work outside regular working hours requires Contracting Officer approval. Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the

Contracting Officer may approve work outside regular hours.

During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting

Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.5.4 EXCLUSIONARY PERIOD

No work must be performed during the period of nights and weekends, without prior written approval of the Contracting

Officer. This period has not been considered in computing the time allowed for the performance of this contract.

1.5.5 OCCUPIED BUILDING[S]

The Contractor shall be working around existing buildings which are occupied. Do not enter the building[s] without prior approval of the Contracting Officer.

The existing buildings and their contents must be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

1.5.6 UTILITY CUTOVERS AND INTERRUPTIONS

Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays.

Conform to procedures required in the paragraph "Work Outside

Regular Hours."

Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, and compressed air are considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular

Hours."

Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.6 SECURITY REQUIREMENTS

1.6.1 STATION REGULATIONS

No employee or representative of the contractor will be admitted to the work site without an Identification Badge or is specifically authorized admittance to the work site by the

FEAD, Facilities Engineering & Acquisition Division.

IMPORTANT NOTE: FEAD personnel (Construction Managers, Engineers/Architects, Engineering Technicians, Contract

Specialists, or Contract Surveillance Representatives) will not receive, process, re-transmit or otherwise handle IN ANY WAY

Personally Identifiable Information (PII) related to the badging process. Do NOT forward any of this information to the

FEAD.

1.6.2 CONTRACTOR ACCESS TO MCAS CHERRY POINT AND OUTLYING AREAS

Documentation requirements for granting access to MCAS Cherry

Point for commercial and contract employers and employees.

This document is an aid in meeting ASO 5560.6B requirements and is not a substitute for the order.

The Pass & Identification Office at Building 251 will issue credentials to authorized contractors. Sub-Contractors and suppliers must coordinate through the Prime-Contractor.

Criminal Activity. In accordance with ASO 5560.6B, the below list of criminal activities within an applicant's record are considered not in the best interest of the Marine Corps and will be grounds for automatic denial of access aboard the

Installation:

a. Conviction for espionage, sabotage, sedition, treason, terrorism, armed robbery, or murder.

b. Felony conviction for a firearms or explosives violation, regardless of the date of conviction.

c. Conviction of crimes encompassing sexual assault or rape.

d. Conviction of crime encompassing child molestation, or the possession or production of child pornography.

e. Conviction of trafficking in persons.

f. Conviction of drug possession with intent to sell or distribute.

g. Convicted of three or more misdemeanor violations, or attempted violations, within the previous 10 years of the following offenses:

(1) Sex crime

(2) Assault

(3) Larceny

(4) Drugs

(5) Weapons

Persons requesting access to MCAS Cherry Point will be denied access based on the following:

a. The individual is a registered sex offender.

b. The individual has an active arrest warrant from Federal, State, local, or other civil law enforcement authorities, regardless of offense or violation.

c. The individual has a felony conviction within the last 10 years, regardless of the offense or violation.

d. The individual's name appears on any Federal or State agency watch list for criminal behavior or terrorist activity.

e. The individual is debarred entry or access to a Marine

Corps site, other DoD installations or facilities, or other

Federal site or facility.

f. The individual engaged in acts or activities designed to overthrow the U.S. Government by force.

g. The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

h. The individual is identified in the National Crime

Information Center (NCIC) known suspected terrorist (KST) file, or the Terrorist Screening Database (TSDB) report as known to be, or suspected of being, a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. If an individual is identified on the NCIC KST files or TSDB, the Provost Marshal's Office

(PMO) will immediately call the NCIS Multiple Threat Alert

Center (MTAC) for further coordination. The MTAC will coordinate with the Department of Justice or Federal Bureau of Investigation (FBI) and provide handling instructions to

MCAS Cherry Point Police, Criminal Investigations Division

(CID), or NCIS.

i. The individual is illegally present in the U.S.

j. The individual has knowingly submitted an employment questionnaire with false or fraudulent information.

k. The individual is a prisoner on a work-release program or currently on felony probation or parole.

l. The individual is pending any felony charge.

m. The individual has criminal arrest information that the site commander determines the person presents a threat to good order, discipline, or health and safety on the Marine

Corps site.

n. Any reason the Installation Commander deems reasonable for good order and discipline.

1.6.3 FLEET READINESS CENTER, EAST (FRC EAST) REQUIREMENTS

Work involved under this contract is in the FRC East

Maintenance Depot and Flightline Area. No employee or representative of the Contractor will be admitted to the work site unless they (1) are specifically authorized admittance by the FEAD, and (2) has a security badge. The Contractor shall obtain clearance and FRC East security badges for all personnel required to be on the project site prior to performing any work. The Contractor shall submit a written request for security badges to the FEAD and to FRC East Security. Each employee will be required to go to Trailer 32 to obtain his security badge with FRC East access. A limited number of

Contractor vehicles will be allowed access to the site of work subject to meeting regular access requirements. No personal vehicles will be allowed behind the security fence. Parking of vehicles shall be restricted to the immediate project site as determined by the FRC East Security. The security badges issued under this contract are valid for this specific project and are not transferable to another project.

FRC East is registered to the ISO 9001, AS 9110, ISO 14001, and

OSHAS 18001 standards. In addition to these, registration under the Occupational Safety and Health Administration's

Voluntary Protection Program is in progress. To adhere to the standards required of these programs, FRC East must ensure that all individuals accessing the facility are aware of the conditions and factors that affect the well-being of all employees, temporary workers, contractor personnel, visitors, and any other person in the workplace.

The following are requirements for granting access to Fleet

Readiness Center East (FRC East) for commercial and contract employers and employees.

a. The Contractor shall complete a "Contractor Work Notice-

Form FRC-East 5000/10" and provide the Notice to the appropriate shop supervisor for signature and leave the top part of the Notice with the shop supervisor to post in a prominent location in the work area. The Contractor shall keep the bottom portion of the "Contractor Work Notice" for his records and provide a copy to the Contracting Officer.

For projects occurring on facility roofs (roofing repair, HVAC replacement, or similar work), the Contractor shall complete a "Contractor Work Notice" form and provide the

Notice to the shop directly under the area being worked, even if no direct impact to the shop is anticipated. A blank copy of this form is included at the end of this section.

b. In the event of an emergency, including hazardous material spills, the individual discovering the emergency shall call

911 from any FRC East phone. Relay the grid number listed on the phone for location assistance. If you are calling from a cell phone, call 252-466-3616 - Fire Department Dispatch.

c. Badges will be displayed at all times and shall be returned upon completion of visit/work. Every badge is considered Government Property and all lost badges will be reported to the FRC East Badge and Decal Office located in

Trailer 32.

d. The facility must be kept clean and orderly at all times.

Ensure that you place all waste in proper receptacles so that the facility is maintained in a "Clean as you go" condition.

e. When in the FRC East industrial areas, wear the personal protective equipment (PPE) required for that area. PPE requirements are generally marked but if there is uncertainty, check with the area supervisor. Typically, safety glasses with side shields and steel toed shoes are required in most shops.

f. Smoking is NOT authorized while traveling from one facility location to another while walking or in a vehicle being operated anywhere within the FRC East compound.

ABSOLUTELY NO SMOKING on the property except in Designated

Smoking Areas.

g. Extra caution shall be taken around the flight line and aircraft turn-up areas to control trash, debris, and materials. Additionally, all personnel on the flight line must be continuously alert and stay clear of helicopter and jet operations in progress.

h. Vehicles must not obstruct aircraft movement or other daily operations.

i. If an emergency situation occurs which would endanger the health or safety of personnel, the area shall be evacuated.

Re-entry to affected buildings will be at the discretion of uniformed guards, fire department, or safety office personnel only.

j. Decisions to evacuate will be from the FRC East Commanding

Officer or his/her representative. Visitors/contractors, along with non-essential facility personnel, south of

Harrison Drive, adjacent to Building 4224, will evacuate the facility first. Fifteen minutes later, the visitors/contractors south of Curtis Road, between Buildings

83 & 84, will evacuate the facility. Fifteen minutes later the visitors/contractors north of Curtis Road will evacuate the facility.

k. Cellular phones and photographic equipment are not authorized within FRC East unless they are approved in advance by the Security Office (252-464-7999). Cellular phones may be used on roof areas for emergency purposes only.

l. All vehicles must have proper passes, and no pass may be transferred between vehicles.

m. All vehicles will follow posted speed limits, which are:

"Do not exceed 5 MPH on the outside of buildings, nor 3 MPH inside of any building".

n. Vehicle headlights must be on at all times within the facility.

o. All vehicles are required to slow down, sound horn, and proceed with caution at all cross aisles and other locations where vision is obstructed.

p. Personnel are strictly forbidden to introduce any substance into the storm drain system including catch basins, roof drains, and floor drains.

q. All facility entrants are responsible for all materials they bring into the facility and shall handle them in such a manner to ensure they are not left as "foreign objects" anywhere in the facility.

r. In case of a utility emergency on weekends or after normal work hours, call the Public Works Department trouble call desk at 252-466-4363.

s. The use of gasoline is prohibited for any purpose other than fueling motor vehicles. All gasoline-powered vehicles are prohibited inside FRC East buildings.]

1.6.3.1 Mandatory Contract Performance Requirements for FRC East

FRC only

a. All personnel working on site at FRC East under this contract must document their receipt and review of the information listed in FRCEASTINST 5000.1A, annually. The

Security Department will provide a means of completing initial review prior to FRC East entrance.

b. Foreign object (FO) is defined as any article or substance alien to the aircraft or assembly which is allowed to invade the product. Foreign Object Damage (FOD) is the damage that occurs due to these FOs. All FRC East work sites will be maintained in such a manner as to prevent FOD to aircraft and/or aircraft components. Work sites shall be kept clean at all times. All debris, scrap material, tools, and equipment will be cleared from the work site as work progresses. At no time will hoses, power cords, materials, etc. be permitted to create tripping hazards in areas of the work site.

c. In those cases where a contractor supervisor determines that solving a safety or health problem is beyond their control, but within the control of FRC East, the contractor shall notify the Contracting Officer.

d. All contractor employees performing work on site at FRC

East shall immediately report any safety, security, or environmental violation to the Contracting Officer, who will notify the cognizant FRC East Safety/Security/Environmental

Office. The initial FRC East notification can be made via phone or e-mail and should include as many applicable details as possible (date, time, identification numbers, tags, company, etc.). This initial notification will be made as soon as possible. A safety incident will require the contractor to complete and submit an incident memo to the

Contracting Officer, who will forward a copy to the FRC

Safety Office within 24 hours of the accident/incident. This incident memo will include the full name of the person involved in the incident, their age, sex, job title, the name of the employing company, and the contract number/title. In addition, this memo will include the severity of the illness or injury, indirect cause(s) of the accident, and whether personal protective equipment was available and used.

e. All contractors and sub-contractors working within FRC

East must develop and operate effective safety and health programs.

1.6.3.2 Additional Contract Performance Requirements for FRC East

a. Work above or anywhere near aircraft or passageways shall be avoided whenever possible. If this is not possible, the cognizant shop supervisor will be informed so arrangements can be made to protect, move, or evacuate assets from the area to minimize foreign object debris potential. The area below the elevated work area will be adequately marked and barricaded at all times. Under no circumstances will work be performed over unprotected spaces.

b. Constant control of tools and materials is required at all times in the following critical areas: Shop 94304 (Rotor Head

Shop); Shop 94601 (Ordinance/Survival Shop); Shop 93117

(Aircraft Paint Shop); Shop 93111 (Aircraft Clean Shop); Shop

96552, 96555, and 96556 (Aircraft Engine Shops); all shops in

Building 4225 (Blade Vane); and all Shop 95000 Aircraft

Hangars.

c. Buildings 131, 137, 188, 245, 4224, and 4247 are classified as hazardous areas and have special requirements.

Do not utilize any ignitable items powered by electric motors or internal combustion engines unless they are determined to be suitable to the conditions of the buildings.

d. The recharging of mobile equipment shall not take place inside any FRC-East building.

e. Tools and hardware will be controlled at all times to prevent migration out of the work site. Lost tools shall be reported to the Contracting Officer who will then notify the

FRC East Tool Control Manager at 252-464-9741. Tools found unattended will be confiscated and reported to the

f. Personnel working on the flight line must be continuously alert, and stay clear of helicopter and jet operations in progress.

g. Work requiring any modification to an air pollution control device must be approved in advance by the Contracting

Officer, who will obtain approval from the FRC East Air

Quality Program Manager. These devices are marked with a 5" x 9" red placard and a contact number, 252-464-7264.

h. Work accomplished that will impact industrial ventilation systems or fans will require prior notification of the

Contracting Officer, who will then notify the FRC East Air

Quality Program Manager at 252-464-7264. These systems are continuously monitored.

1.6.4 STAGING AREA

The contractor staging area will be (PM to coordinate). Amount of material on site shall be kept to a minimum and shall only be material that is pertinent to the work currently being performed. All stockpiling of equipment and materials shall be closely coordinated with the Government and shall not disrupt activities at the site.

1.7 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2

Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by

North Carolina Law.

1.8 SUPERVISION

The complexity of this project will require one person to fill the roles of the Superintendent, Quality Control Manager, and

Site Safety and Health Officer.

1.9 SUBMITTALS

The following items shall have submittals delivered to the COR for approval by the government prior to the commencement of site work.

1.10 PLANNED OUTAGES AND SERVICE DISRUPTIONS

Planned outages and service disruptions are requested by the contractor for approval by the Government when necessary to facilitate and/or accomplish contract work. Affected services include utilities (steam, water, waste water, and electrical service), communications (telephone, network, industrial control systems, and fire/security alarm systems, fire protection equipment, infrastructure, and road closures.

Disruption of these services cannot be allowed without written approval of the government.

The contractor is required to 1) request the outage in writing and 2) demonstrate sufficient contingency preparedness in the event that service cannot be restored due to a failure in accomplishment of contract work.

All outages require Contractor’s written request fifteen (15) days prior to commencement of such work. The request shall be submitted to the COR with the date, time, duration, and scope of the outage.

As supporting documentation for the request, the contractor is require to submit a contingency plan for all reasonably foreseen risks related to the contractor’s performance of the work that would impact disrupted services in excess of the approved outage. This plan must demonstrate the following at a minimum.

1. Understanding of key personnel and communications methods to include phone numbers.

2. Analysis of reasonable risks during the contract work that would impact disrupted services in excess of the approved outage.

3. An effective recovery plan to restore minimum essential services in the event of these risks materializing.

4. Requested government support.

The government will similarly produce risk-based contingency plans for restoration of essential services caused by reasonably foreseen factors that are not related to the performance of the contract. In these cases, the government may request the contractor make additional preparations to support essential and high-risk services. Such requests are considered within the scope of this contract but will be priced and negotiated via modification as conditions warrant.

Approvals will be issued by the Public Works Officer or his/her designee and transmitted via the COR.

1.11 GOVERNMENTAL SAFETY REQUIREMENTS

Personal protective equipment (PPE) is governed in all areas by the nature of the work the employee is performing. Use personal hearing protection at all times in designated noise hazardous locations or when performing noise hazardous tasks.

Safety glasses must be worn or carried/available on each person. Mandatory PPE includes: hard hats, long pants, appropriate safety shoes, and appropriate class reflective vest.

Comply with the Safety and Health Requirements Manual (EM 385-

1-1), NFPA 70, NFPA 70E, NFPA 241, the Accident Prevention Plan

(APP), the Activity Hazard Analysis (AHA), Federal and State

OSHA regulations, and other related submittals and activity fire and safety regulations. The most stringent standard prevails.

An APP in accordance with EM 385-1-1, Appendix A, is required.

An AHA in accordance with EM 385-1-1, Section 1, is required for each activity or task.

The contractor is responsible for any required permits.

1.12 EXECUTION

If during the course of the work, conditions are encountered which are not covered in the contract or are different from conditions that would be reasonably anticipated, the contractor shall immediately notify the Contracting Officer. If such conditions are hazardous or the continuation of work would cause a hazardous condition to develop, the contractor shall stop work and proceed as directed by the Contracting Officer as directed by provisions contained in other sections of this specification. This may include modifications to, or the development of a new, Health and Safety Plan for this project, and alternate or additional appropriate abatement procedures.

1.13 CLOSEOUT SUBMITTALS

1.13.1 SPARE PARTS DATA

Submit two copies of the Spare Parts Data list. Indicate manufacturer's name, part number, nomenclature, and stock level required for maintenance and repair. List those items that may be standard to the normal maintenance of the system.

1.13.2 WARRANTY MANAGEMENT PLAN

Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction. Submit two sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan narrative must contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract. The term "status" as indicated below must include due date and whether item has been submitted or was accomplished. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period must begin on the date of project acceptance and continue for the full product warranty period. The warranty management plan must include, but is not limited to, the following:

a. Roles and responsibilities of personnel associated with the warranty process, including points of contact and telephone numbers within the organizations of the Contractors, subcontractors, manufacturers or suppliers involved.

b. For each warranty, the name, address, telephone number, and email of each of the guarantor's representatives nearest to the project location.

c. A list and status of delivery of Certificates of Warranty for extended warranty items, including roofs, HVAC balancing, pumps, motors, transformers, and for commissioned systems, such as fire protection and alarm systems, sprinkler systems, and lightning protection systems.

d. As-Built Record of Equipment and Materials list for each warranted equipment, item, feature of construction or system indicating:

(1) Name of item.

(2) Model and serial numbers.

(3) Location where installed.

(4) Name and phone numbers of manufacturers or suppliers.

(5) Names, addresses and telephone numbers of sources of spare parts.

(6) Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

(7) Cross-reference to warranty certificates as applicable.

(8) Starting point and duration of warranty period.

(9) Summary of maintenance procedures required to continue the warranty in force.

(10) Cross-reference to specific pertinent Operation and

Maintenance manuals.

(11) Organization, names and phone numbers of persons to call for warranty service.

(12) Typical response time and repair time expected for various warranted equipment.

e. Procedure and status of tagging of equipment covered by extended warranties.

f. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty or safety reasons.

1.13.3 OPERATION & MAINTENANCE MANUALS

Provide four electronic copies of the Operation and Maintenance

Manual files. Submit to the Contracting Officer for approval

30 days before the Beneficial Occupancy Date (BOD). Update and resubmit files for final approval at BOD.

Building 4466 Location

PIV Location Outside of Building 4466

Inoperable PIV to be Replaced