73000-00009497_Notice of Intent to Award_Final.pdf

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award

DATE: July 10, 2024

TO: CDM Smith, ClearRoad, DHM Research, LLC, EBP US, Inc., EMC Research, Inc., HNTB Corporation, Jacobs Engineering Group Inc., Kittelson & Associates, Inc., PRR, Inc., Via Mobility LLC, WSP USA Inc.

SUBJECT: Notice of Intent to Award for RFP #: S-73000-00009497 (PCMS RFP #: 35939) RUC America Support Services

Listed below are the firms (“Consultant”) selected for negotiations of a price agreement (“PA”) to provide Personal Services as specified in the above referenced RFP.

• CDM Smith

• ClearRoad

• DHM Research, LLC

• EBP US, Inc.

• EMC Research, Inc.

• HNTB Corporation

• Jacobs Engineering Group Inc.

• Kittelson & Associates, Inc.

• PRR, Inc.

• Via Mobility LLC

• WSP USA Inc.

The scores and rankings of all Proposers, as well as the tasks awarded to each firm, are shown in the Score Matrix accompanying this notice. The award submittal requirements stated in the RFP are summarized on Attachment 1 of this notice.

As stated in the RFP, projects will be assigned via the WOC assignment options described in Exhibit I of the Sample Price Agreement. Jim Atkins (Jim.Atkins@odot.oregon.gov) will be ODOT’s Project Manager (“PM”) for each PA. Jim will also be the primary contact regarding amendment requests and approval of changes and additions to subcontractors under the PA. Melanie McMurrick (melanie.mcmurrick@odot.oregon.gov) will be ODOT’s PA Administrator and Contract Specialist for each PA. Any WOC assignments a Consultant receives will be assigned an ODOT PM as the primary contact for the WOC project (and may differ from the PA PM).

mailto:Jim.Atkins@odot.oregon.gov file://scdata2/crew0954/Bid-ContractFolders/Bids/35939%20RUC%20America%20Support%20Services/5%20Evaluation/5.2%20Selection%20Notices/melanie.mcmurrick@odot.oregon.gov

To set expectations for negotiations and securing approvals, listed below is a schedule for each Consultant and ODOT to follow:

Activity Responsible Party Business Days

N eg ot ia tio ns

Initiate contact with the PM for negotiation of the PA

Consultant Within 10 days of this notice

Contact ODOT’s billing rate team to obtain approved Billing Rates

(ODOTBillingRateUpdates@odot.oregon.gov;

ODOT Billing Rate Information)

Consultant Within 10 days of this notice

Obtain Legal Sufficiency OPO, ODOT PM, and DOJ

Within 30 days of final negotiations

Signature routing and execution OPO, Consultant Within 7 days from initial routing

Issue Notice to Proceed (“NTP”) ODOT PM 3 days after execution

Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within 90 days. If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon. If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate negotiations.

Note that no work is authorized until a WOC is executed and Consultant has received a written NTP from ODOT’s PM.

ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, Holly Simpson, OPBC, OCAC, OPIC, OPAC Contract Specialist ODOT Procurement Office mailto:ODOTBillingRateUpdates@odot.oregon.gov https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx

Attachment 1 – Award Submittal Requirements

Please review RFP Section 5.3 and email the “Required” items in the bulleted list below to Melanie McMurrick (melanie.mcmurrick@odot.oregon.gov), as applicable (see detailed requirements and due date for each item).

• Certificates of Insurance

• Business Registry Number

• Responsibility Inquiry form

• Pay Equity Certification

For the W-9 Form, if vendor information is on file with ODOT for your firm, submittal of a W-9 form is not required unless there are changes to vendor information since the last submitted W-9 (such as changes to vendor name, tax ID number, or backup withholding status). Please submit the W-9 Form (new or if required due to changes) to ODOT Financial Services (not to Melanie McMurrick or Holly Simpson) as follows:

Fax To: 503-986-3907 (Attn: Table Maintenance) Or mail to: Oregon Department of Transportation

Financial Services, MS 21 355 Capitol Street NE Salem, OR 97301-3871

Direct Deposit via Automated Clearing House (ACH). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit and would prefer ACH to expedite transfer of payments after invoices are approved, Consultant must complete a Vendor ACH Authorization form and submit to Agency per the instructions on the form. To expedite Consultant’s payments to its subcontractors, if applicable, Consultant should make reasonable efforts to offer ACH direct deposit payments.

file://scdata2/crew0954/Bid-ContractFolders/Bids/35939%20RUC%20America%20Support%20Services/5%20Evaluation/5.2%20Selection%20Notices/melanie.mcmurrick@odot.oregon.gov https://www.oregon.gov/ODOT/Forms/2ODOT/7310781.pdf https://www.oregon.gov/ODOT/Forms/2ODOT/7310781.pdf

OREGON DEPARTMENT OF TRANSPORTATION