72DOW-S1886 RFP.docx

STATE OF NEVADA

DEPARTMENT OF ADMINISTRATION

Purchasing Division 515 East Musser Street, Suite 300 │ Carson City, NV 89701 Phone: 775-684-0170 │ Fax: 775-684-0188

Request for Proposal: 72DOW-S1886 For Uniforms and Branded Apparel for NDOW

Release Date: 02/14/2022 Deadline for Submission and Opening Date and Time: 03/03/2022 @ 2:00 pm Refer to Proposal Timeline and Submission Requirements for complete RFP schedule and submission instructions

Single point of contact for the RFP:

Nancy Feser, Purchasing Officer 2 Phone, 775-684-0175 Email Address, nfeser@admin.nv.gov

(TTY for Deaf and Hard of Hearing, 800-326-6868 Ask the relay agent to dial, 1-775-515-5173/V.)

TABLE OF CONTENTS

APPLICABLE REGULATIONS GOVERNING PROCUREMENT

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

Prospective vendors are advised to review Nevada ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

PROJECT OVERVIEW

The State of Nevada Purchasing Division, on behalf of the Nevada Department of Wildlife (NDOW), is seeking proposals from qualified vendors to provide uniforms and apparel with accompanying screen-printing, patch, and embroidery services as described in the scope of work, attachments, and the NevadaEPro electronic Bid Solicitation.

The State intends to award one (1) open term contract (OTC) in conjunction with this Request for Proposals (RFP), as determined in the best interests of the State. The Purchasing Division shall administer contract(s) resulting from this RFP. The resulting contract(s) are expected to be for a two-year contract term, with the option to renew annually thereafter if in the best interested of the State.

AGENCY BACKGROUND

The Nevada Department of Wildlife (NDOW) is the state agency responsible for the restoration and management of fish and wildlife resources, and the promotion of boating safety on Nevada waters. NDOW is organized into seven divisions (Conservation Education, Habitat, Game, Data and Technology Services, Law Enforcement, Wildlife Diversity, Fisheries, and a Director’s Office that includes, Engineering, IT, HR, and Fiscal Services.) that develop programs and projects, and three regions (eastern, southern, and western) that implement these programs.

GOALS AND OBJECTIVES

NDOW maintains an in-house stock of ready-to-wear uniform items for NDOW staff. NDOW requires a vendor to provide uniform items that match existing inventory in style, design, and quality on an ongoing, as-needed basis.

SCOPE OF WORK

OVERVIEW

NDOW will order, and Contractor will provide, embroidered and screen-printed apparel on as as-needed basis throughout Contract term.

NDOW anticipates spending approximately $120,000 annually on uniforms and apparel, however, this is an estimate only—the State makes no guarantee of minimum order quantities or annual spend.

Contractor shall provide all labor, materials, equipment, transportation, licenses, permits, taxes, freight, and all other items necessary to provide uniforms, apparel, and associated services for employee wear, special events, programs, and resale.

NDOW may place orders under the contract via a Purchase Order (PO) or Procurement Card (PCard) via email, phone, vendor website, or NevadaEPro.

All quotes, purchase orders, and invoices should reference the Contract/Blanket number as listed in NevadaEPro.

ITEMS LIST AND PRICING

The full list of requested items and sizes is available in NevadaEPro. Below are product groups.

Polo Shirt, Cornerstone Snag Proof Tactical Polo, Short-Sleeve, Charcoal Dress Shirt, Red House Nailhead Non-Iron Dress Shirt, 3/4 & Long-Sleeve, Black Softshell Jacket, Port Authority Core Softshell Jacket, Long-Sleeve, Battleship Grey Vest, Port Authority Core Softshell Vest, Sleeveless, Battleship Grey Work Shirt, Red Kap Industrial Work Shirt, Short-Sleeve and Long-Sleeve, Charcoal Work Jacket, Cornerstone Duck Cloth Hooded Work Jacket, Charcoal Fleece, Russell Athletic Dri Power Fleece Quarter-Zip Pullover, Long-Sleeve, Black Heather Rain Jacket, Port Authority Torrent Rain Jacket, Long-Sleeve, Magnet Hooded Sweatshirt, Gildan Dry Blend Hooded Sweatshirt, Long-Sleeve, Charcoal SS T-Shirt, Gildan Ultra Cotton Short Sleeve T, Short-Sleeve, Charcoal LS T-Shirt, Gildan Ultra Cotton Long Sleeve T, Long-Sleeve, Charcoal SS Sport T, Sportek Competitor Performance Short Sleeve T, Short-Sleeve, Iron Grey LS Sport T, Sportek Competitor Performance Long Sleeve T, Long-Sleeve, Iron Grey Hat, Richardson Sahalie Structured Hat, Charcoal Sun Hat, Richardson Wide Brim Sun Hat, Charcoal Beanie, Richardson Microfleece Beanie, Navy Headband, Richardson Microfleece Headband, Navy Work Shorts, Red Kap Industrial Work Shorts, Charcoal Work Pant, Red Kap Industrial Work Pant, Charcoal

Vendor must propose all items to be considered for award.

Apparel items include specific brand/item/color information. Substitutions will not be considered to match existing uniforms in circulation.

NDOW would prefer consistent pricing for a product group across available sizes, if possible.

NDOW would prefer consistent pricing for a product group for mens/womens product, if possible.

Quantities listed in NevadaEPro are annual estimates for evaluation purposes only, the State makes no guarantee of order quantity for any item.

Proposed pricing shall be provided directly in NevadaEPro.

Proposed pricing shall remain firm and fixed throughout Contract term and renewals.

Proposed price for each item shall include all decoration costs including but not limited to, screen printing of logos, embroidery, or patches listed in the specifications for the item.

The State reserves the right to add or remove items, update designs, or make other changes during Contract term. Any change will be agreed to by both parties and documented via a Change Order to the Contract/Blanket in NevadaEPro.

Contractor may bill one setup charge per logo/design/size. Future and/or repeat orders of a previously setup design shall not be subject to another setup charge.

BALANCE-OF-THE-LINE / PERCENTAGE DISCOUNT / VALUE ADD

Proposal should include a narrative description of related products and services available from Vendor as value add.

Proposal shall provide a percentage discount from suggested retail price on non-itemized products/balance-of-the-line vendor can provide.

Balance-of-the-line shall be generally related to uniforms and apparel, selected from existing vendor catalog or website, and discounted from list price.

NDOW shall request, and Contractor shall provide, a written quote for non-itemized orders prior to order placement via PO or PCard.

Percentage discount shall remain firm throughout Contract term and renewals.

DELIVERY

Delivery is a critical component of this project. It shall be mandatory that deliveries are received as scheduled in accordance with contract terms.

Proposal shall include delivery timeline commitment. NDOW desires delivery in 30 days or less from order placement.

Contractor shall deliver to multiple locations throughout Nevada, as indicated on a Purchase Order (PO) All items shall be FOB destination, freight prepaid, inside delivery to the location on the PO.

Deliveries must occur during normal business hours, on business days.

NDOW would prefer all prices include delivery costs, however, may consider a delivery fee for orders under a proposed minimum order threshold.

SAMPLES/PROOFS

Samples and/or proofs may be requested. When requested, Vendors must make available to State Purchasing, samples of materials being bid or similar work (as requested) within seven (7) business days after a formal request is made, unless otherwise authorized.

Do not send samples until/unless requested to do so by State Purchasing.

All samples submitted shall be provided at no cost or obligation to the State.

Samples become property of the State unless specifically requested. If return is requested, Vendor is responsible for all return costs.

NDOW PATCH

Contractor shall produce and attach patch in accordance with specifications listed.

NDOW Patch shall be printed to match NDOW-Logo Full Color for Patch.pdf.

Patch shall be Sublimation Triple Layer Patch Layer 1 made in the USA 9oz poly pro unbacked twill Layer 2 permanent thermo adhesive backing bonded to layer 1 Layer 3 PSA embroidery backing bonded to layer 2 Laser cut to bod edges and prevent fraying The following Pantone Matching System (PMS) colors shall be used

Navy: PMS 289 Silver/Grey: PMS 429 Gold: PMS 1235 Forest: PMS 3435 Brown: PMS 469 White Black

NDOW Patch shall be attached consistent with NDOW-Patch Sample.pdf Patch attached to garment in three stages to ensure uniformity

Tracer stitch Zig zag stitch Final satin stitch

NDOW Patch is required in 4”, 3.5”, and 1.52” proportional sizes, measured vertically.

SCREEN-PRINTING

Screening process must be able to successfully complete repeated laundry cycles within three months of receipt of apparel without significant cracking, peeling, or loss of ink from screened areas. Apparel that does not comply with these criteria shall be replaced or exchanged at Contractor expense.

Ink must be applied in sufficient quantity to completely cover shirt color. NDOW will not pay for multiple passes to achieve coverage.

NDOW Basic screen-print includes centered full back 12” and front, left chest 3.5” one-color logo in Navy, PMS 289 NDOW Logo for screen-print shall match NDOW-Logo One Color for Screen-Print.jpg.

Basic screen-printed shirts shall be consistent with NDOW-Screen-Print Back Sample.pdf and NDOW-Screen-Print Front Sample.pdf.

EMBROIDERY

All embroidery ordered items must have a backing for stitching inside shirt, cap, or hat.

Basic embroidery includes “NDOW” text only in Navy, PMS 289, 0.81” vertical x 3.15” horizontal.

ARTWORK

Artwork will be provided electronically. Contractor shall be able to work with artwork and not lessen quality, registration, etc.

Contractor may be requested to created and provide artwork.

All artwork created by Contractor for use under Contract shall become property of the State.

All designs must be proofed and approved by NDOW prior to production of embroidered or screen-printed apparel.

REPORTS. State Purchasing would like Contractor to provide a quarterly fiscal-year-to-date (July 1 to June 30) summary report of items purchased under Contract. Vendor should submit a sample report format with their Proposal if available. Vendor will not be penalized for inability to provide reports.

ATTACHMENTS

ATTACHMENTS INCORPORATED BY REFERENCE

NDOW-Logo Full Color for Patch NDOW-Patch Sample NDOW-Logo One Color for Screen-Print NDOW-Screen-Print Front Sample NDOW-Screen-Print Back Sample Terms and Conditions for Services Terms and Conditions for Open Term Contracts

PROPOSAL ATTACHMENTS. To be completed and returned.

Reference Questionnaire Attachments for Signature

Vendor Information Response Vendor Certifications Certification Regarding Lobbying Confidentiality and Certification of Indemnification

PROPOSAL TIMELINE

QUESTIONS. All questions regarding this RFP shall be submitted using the Bid Q&A feature in NevadaEPro by the deadline below.

TIMELINE

The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

PROPOSAL EVALUATION PROCESS

Proposal evaluation and scoring is conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

Proposals shall be kept confidential until a contract is awarded.

In the event the RFP is withdrawn prior to award, proposals remain confidential.

The evaluation committee is an independent committee established to evaluate and score proposals submitted in response to the RFP.

Financial stability shall be scored on a pass/fail basis.

Proposals shall be consistently evaluated and scored based upon the following factors and relative weights.

Cost will be evaluated based on the following formula.

Cost Factor Weight x (Lowest Cost Submitted by a Vendor / Proposer Total Cost) = Cost Score

MANDATORY MINIMUM REQUIREMENTS

Pursuant to NRS 333.311 a contact cannot be awarded to a proposal that does not comply with the requirements listed in this section.

NEVADA LAW AND STATE INDEMNITY. Pursuant to SB 445 of the 81st Session of the Nevada Legislature, any contract that is entered into may not: (1) Require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) Require the State to indemnify another party against liability for damages.

NO BOYCOTT OF ISRAEL. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a proposal or bid, vendor agrees that if it is awarded a contract it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

CONTRACT RESPONSIBILITY. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

DISCLOSURE. Each vendor shall include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

CRITICAL ITEMS

In addition to the Scope of Work and Attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring the proposal. Vendor proposal should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Proposals that fail to sufficiently respond to these items may be considered non-responsive.

CUSTOMER SERVICE

Describe your ordering process in detail. Specify number of business days for each process step.

Specify how you handle and charge for rush orders.

What are your design capabilities and in what format do you provide proofs?

Describe the capabilities of your facility.

Describe how and why you can handle NDOW volume and needs.

Do you have a local storefront?

Describe your online order placement options and capabilities.

Do you offer quantity discounts? If so, where are the quantity breaks?

VENDOR BACKGROUND

Company background/history and why vendor is qualified to provide the services described in this RFP.

Provide a brief description of the length of time vendor has been providing services described in this RFP to the public and/or private sector.

BUSINESS REFERENCES

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

Vendors shall provide a minimum of three (3) business references from similar projects performed for private and/or public sector clients within the last five (5) years, see Reference Questionnaire.

The purpose of these references is to document relevant experience and aid in the evaluation process.

Business references should return Reference Questionnaire directly to Single Point of Contact via email.

Business references will not be accepted directly from proposing vendor.

The State will not disclose submitted references, but will confirm if a reference has been received.

The State reserves the right to contact references during evaluation.

SUBMISSION CHECKLIST

This section identifies documents that shall be submitted to be considered responsive. Vendors are encouraged to review all RFP requirements to ensure all requested information is included in their response.

Proposals must be submitted as a Quote through NevadaEPro, https://NevadaEPro.com.

Cost/pricing information must be provided on the items tab in NevadaEPro.

Vendors are encouraged to submit a single file attachment per proposal section if possible.

Vendor Technical Proposal and Signed Attachments documents shall not be marked confidential.

Additional attachments may be included if necessary, but are discouraged and should be kept to a minimum.

TECHNICAL PROPOSAL

Title Page Table of Contents Response to Mandatory Minimum Requirements Response to Critical Items Response to Scope of Work Other Informational Material

SIGNED ATTACHMENTS

Vendor Information Response Vendor Certifications Confidentiality and Certification of Indemnification Certification Regarding Lobbying

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