SOD_PEPFAR_Coordinator.doc

USPSC PEPFAR Country Coordinator

STATEMENT OF DUTIES

FROM: PEPFAR Coordination Office TO: Supervisory EXO (PSC Contracting Officer) Per ADS 309mae, find following the statement of duties, minimum qualifications required, and evaluation factors for a proposed position.

General Principles

· The Coordinator is the primary point of contact with the State Department office of Global AIDS Coordinator (S/GAC) and the coordinator of activities related to PEPFAR in Rwanda. The Coordinator plays a critical role in the facilitation, planning, implementation, and reporting of program performance of interagency programs.

· The Coordinator is a facilitator, a communicator, and a negotiator. The Coordinator works in concert with an interagency team in a collaborative manner to implement the PEPFAR program.

· The Coordinator must maintain neutrality in the event of interagency conflict in order to successfully facilitate and negotiate.

· The Coordinator acts under the authority provided by the in-country U.S. Ambassador and the U.S. Global AIDS Coordinator in S/GAC in ensuring the success of the PEPFAR program in Rwanda. As the S/GAC representative in Rwanda, the Coordinator is charged with ensuring that the bilateral funds deployed by PEPFAR are wisely and effectively used to address the in-country HIV/AIDS epidemic. As such, the Coordinator is responsible for keeping the Ambassador, or designee, and S/GAC informed on the PEPFAR program, significant challenges, or areas of concern.

· The Coordinator must exercise considerable judgment and ingenuity, within the guidance and policies provided by S/GAC, to support the development of and oversee the strategies, tactical approaches and program initiatives that will strengthen the quality, availability and sustainability of HIV/AIDS prevention, treatment, and care services.

· The Coordinator is responsible for leading the development and monitoring of a cohesive interagency program by providing leadership and facilitation to the interagency PEPFAR team in Rwanda for all aspects of PEPFAR — policy, technical, managerial, and operational.

· The Coordinator collaborates with the U.S. Embassy, USG Agencies, partner government, and S/GAC to ensure achievement, not only of the primary HIV/AIDS prevention, treatment and care goals of PEPFAR, but also the public health sustainability and health diplomacy goals of PEPFAR.

· The Coordinator is accountable to ensure the PEPFAR Senior Management Team (SMT) is achieving its objectives.

· The Interagency Technical Teams (ITTs) are primarily responsible for the technical input and guidance of the program, while the SMT is involved in strategic direction, oversight and management.

· Agency leads should be copied on communications between the Coordinator and ITT or staff. As appropriate, they should also be included on substantive communications between the Coordinator and the S/GAC core team lead. This procedure is essential to retain trust and respect between Agency leads and the Coordinator. In addition, it is important that Agency leads copy the Coordinator on relevant communications related to matters of PEPFAR program strategy, implementation, and management and staffing.

· The Coordinator may represent the agencies at official meetings. When the Coordinator meets with Government of Rwanda counterparts, s/he should include Agency leads or, if not possible, consult with Agency leads prior to the meeting and inform Agency leads of outcomes following the meeting.

· Liaise with the Office of the Global AIDS Coordinator (S/GAC) through the respective country Core Team lead and members named by S/GAC.

· Liaise with interested/affected units at the U.S. Mission to ensure that the Ambassador/DCM and others are well appraised of key PEPFAR accomplishments, challenges, and timelines.

· Liaise between the SMT and the PEPFAR Team to maintain a timely exchange of information.

· Liaise with leads of the USG PEPFAR implementing agencies to ensure critical communication between and among agencies, including action requests, and policy guidance from S/GAC.

· Liaise with Government of Rwanda officials to promote maximum collaboration between the Government of Rwanda HIV/AIDS programs and those being planned and implemented by USG agencies and their partners.

· Liaise with development partners active in HIV/AIDS, and the Country Coordination Mechanism and administrative agents of the Global Fund to fight AIDS, TB and Malaria (Global Fund), to ensure optimal integration of USG efforts with those of others.

· Work with the SMT to collect agenda items for weekly meetings, document decisions made, identify action items and ensure follow-up of these items.

· Support the preparation of speeches for delivery by the Ambassador/DCM and requested background materials for public as well as sensitive diplomatic events.

· Prepare written materials in collaboration with the Public Affairs Office (PAO), Development Outreach and Communication position at USAID (DOC), and the Center for Disease Control and Prevention Communications Section, including press releases and Op-Ed materials for local and international media.

· As needed, act as Control Officer or provide support for Congressional visits, PEPFAR Principal or Deputy Principal visits, and visits by other dignitaries or officials.

· Coordinate and facilitate all reporting, including quarterly, S/APR, and APR reporting, as well as ad hoc information requests as required by S/GAC.

· Ensure proper coordination and communication between the PEPFAR team and appropriate counterparts within the various coordinating bodies in Rwanda including Ministry of Health, the Rwanda Biomedical Center, other line ministries and other donors.

· Convene and chair regular and ad hoc meetings of the USG PEPFAR Team and ensure that records of regular meetings are disseminated and retained, and that decisions are documented and respected.

· As needed, facilitate meetings of the Interagency Technical Teams.

· In collaboration with Agency leads, ensure that the ITTs are established, have an agenda and are achieving objectives.

· Manage operational and strategic planning processes to ensure development of a balanced PEPFAR program (such as PHEs, reprogramming, portfolio reviews, unsolicited proposals, etc.), and mediate inter-agency conflicts that may occur in the planning process.

· Work closely with the PEPFAR Strategic Information team to coordinate and report program results as well as conduct strategic exercises to evaluate program progress and success, and maintain a calendar of important benchmarks to ensure the program is on schedule.

· Inform the SMT of key PEPFAR developments and timelines, significant policy or program issues, successes as well as constraints to achieving the program goals.

· Communicate decisions and information from the SMT to the PEPFAR team.

· Support efforts by USG implementing agencies to recruit, qualify, and successfully engage new, especially indigenous, partners in PEPFAR activities.

· Provide guidance and retain ultimate responsibility for ensuring that the annual Country Operational Plan (COP) is well planned, developed, produced and submitted to Washington in a timely manner. Serve as executive editor of final COP.

· Monitor and manage responses to S/GAC requests for information and reports; assign responses to appropriate team members; review responses and submit to S/GAC.

· Ensure up to date and timely communication to PEPFAR team, implementing partners, S/GAC, the Front Office, SMT and the GOR, as appropriate.

· Maintain the team sharepoint site to facilitate access to and documentation of information.

· Maintain a schedule/calendar of PEPFAR events and proactively identifying needs for these events (e.g., speaking role for DCM, ITT preparation/participation in technical meetings, etc.).

· Assist in the orientation of new staff to the overall PEPFAR program, including the development of orientation materials.

· Perform other duties as assigned.

The incumbent is required to exercise independent judgment and ingenuity to interpret and develop applications and guidelines to devise innovative approaches to resolve technical, administrative, managerial, and policy problems. Excellent, balanced judgment must be exercised in setting priorities. In addition, considerable judgment is required to work effectively with host-government officials; coordinate multi-sectoral efforts in support of objectives; and collect, analyze, and report the progress of activities and recommend project actions.

· travel as required in preparation for and to accompany, the Ambassador, DCM, USG officials, or other visitors as required;

· travel for PEPFAR field visits; and,

· travel to and participation in meetings or appropriate workshops, including any annual PEPFAR Coordinators’ meeting and the annual PEPFAR meeting.

13. Minimum Requirement of Experience

A minimum of five years of progressively responsible professional level management experience of an international program, experience working internationally, experience in the design, implementation and evaluation of public health programs (preferably with a focus on HIV/AIDS).

b. Quality of work and professional experience necessary to successfully perform the work (to be further outlined in the solicitation)

c. Quality of skills and abilities necessary to successfully perform the work (to be further outlined in the solicitation)