72066821R00002 RFP for Warehouse DB 11.6.2020.pdf

Issuing Date: November 6, 2020 Questions Due Date: November 11, 2020 at 1000 Juba time Phase-one Proposal Submission Due Date: December 6, 2020 at 1000 Juba time Phase-two Proposal Submission Due Date: To be communicated to those that pass Phase One but Offerors must anticipate no more than two weeks after the site walk

Subject: Request for Proposals No. 72066821R00002 for the Design and Build of USAID/South Sudan’s

New Container Storage Facility (CSF)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development Mission in South Sudan (USAID/South Sudan), is seeking Phase One proposals from qualified organizations interested in providing the services as described in this solicitation. This acquisition for construction is being procured in accordance with Federal Acquisition Regulation Subpart 36.3 -- Two-Phase Design-Build Selection Procedures.

• Phase One will be evaluated in accordance with FAR 36.303-1 -- Phase One.

• Phase Two will be evaluated in accordance with FAR 36.303-2 -- Phase Two.

USAID/South Sudan anticipates awarding one firm-fixed-price contract. For Phase Two, the U.S. Government may award this contract without discussions.

The order of magnitude of the resultant contract is between $500,000 and $1,500,000 for the anticipated period of performance of approximately five months. All work must be finished by June 15, 2020.

Prime Offerors under this RFP must be registered under the North American Industry Classification System (NAICS) code 236220.

A site walk and pre-proposal conference will be scheduled among Offerors who are selected to move to Phase Two. The site walk will be at the CSF. Detailed information will be given at a later date to those eligible for the site walk. In order to submit a Phase Two proposal, an offeror must attend the site walk.

Questions regarding this request must be submitted via e-mail to the points of contact identified in Section L no later than the date and time for questions stated above. Unless otherwise notified by an amendment to this RFP, USAID will not answer questions after the deadline or by phone. Offerors must not submit questions to any other USAID staff. All questions submitted and answers to all questions will be provided in writing through an amendment to the RFP which will be publicly posted on beta.SAM.gov.

Issuance of this solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. USAID reserves the right to reject any and all offers received. Award of a contract under this RFP is subject to availability of funds and other internal USAID approvals.

Final award of any resultant contract cannot be made until funds have been fully appropriated, allocated, and committed through USAID’s internal procedures. USAID bears no responsibility for data errors resulting from transmission or conversion processes.

Sincerely, /s/

Michael Capobianco Contracting Officer USAID/South Sudan

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide design-build services as described in detail in Section C, Statement of Work.

B.2 TYPE OF CONTRACT

This is a firm fixed price contract with three contract line item numbers (CLINs) and payable entirely in U.S. dollars. The Government will not adjust the contract price due to fluctuations in currency exchange rates.

B.3 CONTRACT PRICE

The contractor shall complete all work (including furnishing all labor, material, equipment, management, and services) required under this contract for the following firm fixed price:

CLIN 001: Complete 100% design package for the new Container Storage Facility (CSF).

Price: TBD

CLIN 002: Provide construction services to build the new CSF Price: TBD

CLIN 003: Provide services to load containers (as tagged by USAID) at the 19 Acres site; transport to, and off load in their permanent location at the new CSF.

Price: TBD

[END OF SECTION B]

SECTION C - STATEMENT OF WORK

TITLE

The title of the contract is “Container Storage Facility Site Development Work or “CSF.” The abbreviation is only authorized for internal use and is not the official branding/marking of the contract.

INTRODUCTION

The CSF is developed to serve as the new warehouse facility which would replace the operations at the facility called 19 Acres Storage Compound.

BACKGROUND

The warehouse operations are currently located at the site called 19 Acres Storage Compound and this site must be vacated of these operations to make room for the USG New Embassy Compound. All inventory is presently stored in 2 warehouses and over 100 shipping containers (20ft and 40 ft units). The warehouses are to be retained for use by USG after removal of all inventory currently stored in these structures. All reusable inventory as determined by USAID shall be stored in shipping containers permanently placed at the CSF.

The new site for the CSF has been previously cleared of existing buildings via another contractor. Excavation of unsuitable materials and replacement by improved subgrade and road base have been part of the previous work.

OBJECTIVES

The objectives of this Contract are:

● Provide design services to develop the site using a 60% design as provided by USAID.

● Provide construction services to build reinforced concrete grade beams and slabs for all load bearing structures with emphasis on placing the containers. Other construction services must include proper access to the site; improving the site to enhance the security elements and life support services for occupancy.

● Provide services to load containers (as tagged by USAID) at the 19 Acres site; transport to and off load in their permanent locations at the CSF.

STATEMENT OF WORK

The design-build method of construction is meant to be iterative and collaborative. Working closely with USAID, the Contractor must prepare designs, obtain all approvals to initiate construction, and, once approval is obtained, must implement construction of developing the site in accordance with the following three contract line items numbers (CLINs). The Contractor is responsible for all labor, materials, equipment, supervision, adequate security protocols, permits, approvals, and incidentals necessary to perform the work.

C.5.1.1 Design Phase

C.5.1.1.1 STANDARDS FOR DESIGN AND CONSTRUCTION

The Contractor must apply the following or more stringent standards and methods to the different elements of this CLIN. When a conflict between two standards exists, the Contractor must utilize the stricter standard. The revision of referenced standards in effect at the time of contract award shall apply.

Construction Standards and Methods

• International Building Code (IBC) ACI 818: Building Code Requirements for Structural Concrete ACI 530: Building Code for Masonry Structures AISC 303: Code of Practice for Structural Steel Structures AISC 341: Seismic Design for Structural Steel Structures

• National Electrical Code – most updated version

• British Standard: BS 7671 - Requirements for Electrical Installations. IET Wiring Regulations

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

• Eurocode EC1: Basis of Design and Action on Structures EC2; Design of Concrete Structures EC3; Design of Steel Structures EC6: Design of Masonry Structures EC8: Design of Structures for Earthquake Resistance

• British Standard (BS) BS 5628: Design of Masonry Structures BS 5950: Design of Steel Structures BS 6399/1: Loading of Buildings/ Code of Practice for Dead, Live, Imposed & Wind Loads BS 8110 (Parts 1, 2 & 3): Structural Use of Concrete/ Code of practice for designs, special conditions, and construction

American Concrete Institute (ACI):

● ACI 211.1 - Standard Practice for Selecting Proportions for Normal, Heavyweight and Mass Concrete.

● ACI 301 - Specifications for Structural Concrete for Buildings

● ACI 304.2R - Placing Concrete by Pumping Methods.

● ACI 304R - Guide for Measuring, Mixing, Transporting and Placing Concrete.

● ACI 305R - Hot Weather Concreting.

● ACI 318 - Building Code Requirements for Reinforced Concrete

● ACI 347 - Formwork for Concrete

● SP-66 (ACI 315) - ACI Detailing Manual

American Welding Society (AWS) D1.4 Structural Welding Code - Reinforcing Steel

● ASTM A185 – Standard Specification for Steel Welded Wire Reinforcement, Plain, for Concrete.

● ASTM C1077 - Standard Practice for Laboratories Testing Concrete and Concrete Aggregates for Use in

Construction and Criteria for Laboratory Evaluation.

● ASTM C138 – Standard Test Method for Density (Unit Weight), Yield, and Air Content (Gravimetric) of

Concrete.

● ASTM C143 - Standard Test Method for Slump of Hydraulic-Cement Concrete

● ASTM C150 - Standard Specification for Portland Cement

● ASTM C31 - Standard Practice for Making and Curing Concrete Test Specimens in the Field.

● ASTM C33 - Standard Specification for Concrete Aggregates.

● ASTM C39 - Standard Test Method for Compressive Strength of Cylindrical Concrete Specimens.

● ASTM C42 - Standard Test Method for Obtaining and Testing Drilled Cores and Sawed Beams of

Concrete.

● ASTM C494 - Standard Specification for Chemical Admixtures for Concrete.

● ASTM C94 - Standard Specification for Ready-Mixed Concrete.

● ASTM D1556 – Test Method for Density and Unit Weight of Soil in Place by Sand-Cone Method

● ASTM D1557 – Test Method for Laboratory Compaction Characteristics of Soil Using Modified Effort

● ASTM D-2216 - Natural Moisture Content

● ASTM D2487 – Standard Test Method for Classification of Soils for Engineering Purposes

● ASTM D2922 – Density of Soil in Place by Nuclear Methods (Shallow Depth)

● ASTM D3017 – Test Method for Water Content of Soil in Place by Nuclear Methods (Shallow Depth)

● ASTM D3740 – Standard Practice for Minimum Requirements for Agencies Engaged in Testing and/or

Inspection of Soil and Rock as Used in Engineering Design and Construction

● ASTM D422 – Test Method for Particle Size Analysis of Soils

● ASTM D6938 – Test Method for In-Place Density and Water Content of Soil and Soil-Aggregate by Nuclear Methods (Shallow Depth)

● ASTM D698 - Standard Test Methods for Laboratory Compaction Characteristics of Soil Using Standard Effort (12,400 ft-lbf/ft3 (600 kN-m/m3))

● ASTM E329 - Standard Specification for Agencies Engaged in Construction Inspection and/or Testing.

Concrete Reinforcing Steel Institute (CRSI) Manual of Standard Practice

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

Health and Safety Standards

USG Standards

● 29 Code of Federal Regulations (CFR) 1910, OSHA Safety and Health Standard for General Industry

● 29 CFR 1904, OSHA Recording and Reporting Occupational Injuries and Illnesses

● 29 CFR 1926, OSHA Safety and Health Standards for the Construction Industry

● US Army Corps of Engineers Safety and Health Requirements Manual

(https://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-manual/).

Topographic Survey Standards

National Society of Professional Surveyors (NSPS)

• Model Standard for Property Surveys

• Classification and Accuracy Standard for Property Surveys

• Model Standards for Construction Layout Surveys

• Model Topographic Survey Standards

• Model Standards for LIS/GIS Surveys

• Positional Accuracy Definitions and Procedures

• Standards References

C.5.1.1.2 PLANS

The Contractor must prepare and receive USAID approval for the following planning documents in accordance with the deliverable schedule:

● Mobilization Plan – The Contractor must prepare a Mobilization Plan including, but not limited to, a description and schedule of the anticipated arrival to the site of all key contractor personnel, subcontractors, equipment and materials; proposed security improvements (if any); and temporary office (if any); workers downtime facility, electrical, and sanitary facilities.

● Health and Safety Plan (HASP) – The Contractor must prepare a HASP for its employees and visitors to its work area(s). The HASP must be prepared in compliance with standards above. In preparing the HASP, the Contractor must comply with the principles in the US Army Corps of Engineers Safety and Health Requirements Manual (https://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and- Health-Requirements-manual/ And OSHA codes as stated in the Health & Safety standards schedules.

The HASP must also address means of control and monitoring of persons relating to the COVID19 pandemic.

● Construction Quality Control Plan (CQC): The Contractor, as the engineer of record, must prepare a CQC plan to include, but not necessarily be limited to:

1. Responsibilities and authorities of key Contract personnel, contractors, and representatives of organizations involved in the construction management and oversight.

2. Description of inspection activities, including a description of the type and frequency of tests and observations used to monitor and verify compliance with design requirements, customary construction practices, and safety codes, etc.

3. Description of construction monitoring requirements, objectives, and sampling requirements.

4. Documentation requirements for reporting construction QC activities, including daily summary reports, inspection data sheets, and filing system organization.

5. Procedures, work instructions and drawings as guidance to perform activities and processes consistently.

6. Documented process by which the specified quality requirements for materials and workmanship are met.

7. Record control procedures ensuring the maintenance of all records and files for the inspection and testing of all materials and equipment as well as all the daily inspection records of the construction activities related to the Contract.

8. Document control procedures ensuring that documents, including changes, are: (1) reviewed for adequacy, (2) approved for release by authorized personnel, and (3) distributed for use where the prescribed activity is performed.

https://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-manual/ https://www.nsps.us.com/resource/resmgr/Model_Standards/sectionb.pdf https://www.nsps.us.com/resource/resmgr/Model_Standards/sectionc.pdf https://www.nsps.us.com/resource/resmgr/Model_Standards/sectiond.pdf https://www.nsps.us.com/resource/resmgr/Model_Standards/sectione.pdf https://www.nsps.us.com/resource/resmgr/Model_Standards/sectionf.pdf https://www.nsps.us.com/resource/resmgr/Model_Standards/sectiong.pdf https://www.nsps.us.com/resource/resmgr/Model_Standards/sectionh.pdf https://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-manual/ https://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-manual/

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

9. Process control procedures including approved material sources, quality workmanship standards, quality control requirements, acceptance criteria and inspection and testing to control construction processes that affect the specified materials and workmanship quality.

10. Procedures to identify, segregate, and track nonconforming work and materials until a resolution is made, to prevent their inadvertent use or installation.

11. Control of inspection, measuring, and testing equipment procedures ensuring that inspection, measuring, and testing equipment used for contract acceptance are properly identified, controlled, and calibrated by qualified technicians at specific frequencies to maintain accuracy within required tolerances.

12. Contract’s materials certification process: more specifically, process of certifying that the results of tests performed on acceptance samples indicate the materials incorporated in the construction work and the construction operations controlled by sampling and testing were in conformity with the authorized plans and specifications.

Submittal Register

The Contractor must prepare and submit to the Contracting Officer’s Representative (COR) for review and approval, a Submittal Register, noting all information and data required from the Contractor, including Design Documents, Working Plans and other Submittals, to be submitted to the USAID. The Submittal Register must be in a format approved by the USAID COR. The Submittal Register must be coordinated with the Contractor’s schedule (per FAR 52.236-15). The Submittal Register must be used as the document for controlling the submission of all Submittals throughout the period of the Contract. The Submittal Register must note:

● a description of each Submittal and its contents including applicable specification identification.

● if the Submittal is for information, consent or approval by the USAID COR or the Contracting Officer (CO);

● the date of transmittal to the USAID;

● the date of return of the Submittal from USAID;

● the status of the returned Submittal, i.e. approved, approved with comments, rejected.

● the date of re-submittal (if required) to USAID.

The form and content of the Contractor’s proposed Submittal Register must be initially submitted by the Contractor for review and consent by the COR with its initial schedule. The Submittal Register must be updated bi-weekly by the Contractor and submitted to the COR.

C.5.2.1 CLIN 001 – Design Services for the Site Development.

The Contractor must furnish a package to design the elements of work for the purpose of converting the site to a container storage facility. The Contractor must use the 60% design as provided by USAID and obtain approval of the design to produce the final construction designs. The Contractor must provide all the specifications to be used in the execution of permanent work and to the Standards as set in this contract.

C.5.2.1.1 DESIGN REQUIREMENTS

General:

All design work must be consistent with all standards and approved plans. The 60% design as provided by USAID must be used as the guideline to arrive at final approved design. The design must allow for the following elements of the project:

● Design the site layout for best fit of the permanent elements of the site after final development.

● Design all foundations for hosting the stacked containers and all load bearing structures as provided in the 60% design. The design must include all elevated metal walkways and access stairways.

● Design the connections between containers to the concrete support and containers to containers for the permanent placement of these units.

● Develop designs for security and safety upgrades.

● Design the internal access roadway and the repair of the northern frontage road along the north wall only plus 15m east and west of the wall limits.

● Design all services to provide life support conditions for occupants of the facility.

Design incidental construction to allow for the controlled flow of rainfall run-off and erosion control.

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

The design must be prioritized to allow the construction to be completed for the completion (final acceptance) of all work and transfer of containers including final repacking from the 19 Acres Storage Compound to the new facility by no later than June 15, 2021.

The Contractor must consider historic weather patterns and predicted climate change related increases in the frequency and intensity of extreme weather events in their designs. Contractor must take all reasonable precautions to secure the work area against such potential damages due to rainfall.

Site Layout

The Contractor must recheck the suitability of the proposed site layout as provided in the drawings identifying the container stacking arrangement; the guard booth; entrance gate; granular laydown area and internal access road.

The layout must allow for the permanent locations of services including the generator station, incoming water supply and septic tank for sewerage management.

For the Contractor’s facilities during the performance of the work, allow for establishing the temporary locations of site office (if required), workers downtime area and temporary sanitary facilities.

Concrete foundations for all load bearing structures

The Contractor must design the foundations for hosting the stacked containers and all other load bearing structures as provided in the 60% design. The design parameters are as follows:

● Containers are triple stacked for both 20ft and 40ft units.

● The combined loading of stacked containers (including stored materials) is (a) 16 metric tons for 20ft containers and (b) 25 tons for 40ft containers.

● All elevated walkways and connecting stairways are to be made of steel including supporting columns and framing.

● Juba is classified under earthquake Zone 4; maximum wind speed shall be 140kmh.

● The existing fill is a combination of 300mm sub-base fill and 250mm of well graded road base.

● The guard booth comprises a prefabricated hardened container office and a concreted extension to be annexed to the hardened unit. The facility is a 2-man station. This is provided by USAID.

● The heavy-duty container (for the guard booth) dead load is 5 metric tons.

● The 2 generators weigh a combined maximum of 2 metric tons; the design must include a new fuel tank to supply diesel to both tanks.

For the transfer of all containers (from 19 Acres Storage Compound to the CSF, the Contractor must adhere to the following:

● All containers for transfer shall be labeled by USAID.

● Each container at the 19 Acres compound will be packed with materials for storage at the CSF; the pre-packing will be undertaken by USAID.

● The Contractor shall be responsible for protecting all materials stored inside of each container. The COR and the Contractor shall jointly inspect each container and agree upon the method of protecting the stored inventory during loading, transporting, and off-loading.

● The Contractor and USAID/COR must inspect and record all labeled containers to identify the condition of each unit. The inside and underside of the containers must be included in the condition survey. The condition survey must be done and submitted to the COR at least 20 days prior to the beginning of any transfer operations.

● The permanent position of all containers at the CSF will be determined by USAID prior to any loading at the 19 Acres facility.

● The Contractor is not responsible for determining the permanent location of these units.

● USAID staff may require access on occasions to the CSF after the containers are in their permanent positions. The Contractor must provide safe and unhindered access for this activity. The COR and Contractor must determine a safe method of accommodation and frequency of visit by USAID for the purpose of accessing the containers while the Contractors operations are ongoing.

Designs for security and safety upgrades The Contractor must design elements of the site to support security and safety upgrades using the following parameters:

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

● The perimeter wall must be a minimum of 2.7m high from the public roadway and other adjoining properties. A riser must be used to achieve the minimum height; the riser can be reinforced concrete or hollow concrete block with reinforcing bars in each core and in-situ concrete filled.

● A section of the wall to the north-west corner has been demolished; the Contractor must design this section of new wall. The length averages 14m (north) and 8m (west). The wall must be designed at a minimum using hollow concrete blocks (150mm x 200mm x 400mm); each core must carry vertical reinforcement; horizontal reinforcement every 3-block lift; and cast insitu concrete infill. Concrete must be no less than 30MPa. The wall outer finishes must be compatible to the features of the existing perimeter wall sections.

● There is a pedestrian door to the south-east corner, this opening must be sealed off using block work and finishes compatible to new block work as described above.

● An additional 1m of a concertina wire/framing assembly must be added to the perimeter wall after constructing the riser on all sides.

● All foot and hand hold on the surface of the wall must be solidly filled to increase difficulty in climbing.

● There must be 1 vehicle access point into the facility which must be outfitted with a motorized sliding gate. The existing opening (along the north wall) is 4.8m wide and this opening must be widened to allow for a gate of no less than 5.5m wide. The gate must be no less than the minimum height of 2.7m. The gate must be fabricated from lightweight steel sheet and a stable steel framing. The gate must be on a sliding trajectory parallel to the perimeter wall.

● Gate to motor operations must not be computerized but functional on electrical automatic switches.

Electrical power is supplied using a generator with voltage range from 220V - 440V. The gate opening or closing time must between 12 seconds and 30 seconds; the exact time per sequence would be set after final installation.

● All walkways must be a minimum of 1200mm internal clear width; safety rails minimum height is 1004mm.

Rails are required along the elevated walkways to access the containers and all stairways.

● All ramps must be no greater than 8% slope.

Internal access roadway and repairs to the north public road

The Contractor must design the internal access road and develop methods for repair to a section of the north public road; the design parameters are:

● The existing fill is a combined 300 mm sub-base fill and 250mm of well graded road base.

● The road and granular laydown area must be capable of supporting a combined 25 tons from dump truck and payload

● The speed limit within the CSF is maximum 15km/h.

● The design must include any traffic control measures including signs, bollards and drop bars at gates.

● The repairs to the north road must be limited to the property line on the north wall.

Design all services to provide life support conditions for occupants of the facility The services to be installed at the facility are:

● Electrical power which would be supplied by USAID supplied generators; no other materials would be supplied by USAID for this purpose. The prime generator must be hooked up to an auxiliary generator with an ATS. The Contractor must design the full electric circuit system from power generation to end point consumer units.

● Consumer end points are as follows:

o Security lights to be placed along the perimeter wall (12 units) and to the top of the stacked containers at the 4 corners (4 units). Lights intensity and specifications to be part of the design.

o The guard booth must be serviced with 4 lights; 2 AC units at 12,000 BTU each; 3 wall mounted outlets (double port, standard); gate motor controls.

o The gate is to be serviced with an electrically powered motor.

o 2 heavy duty external outlets for use in welding; powering heavy duty metal grinders and wood saws.

● Water for general purpose use (not for drinking) would be supplied from the nearby USG Residential

Compound (RC). There is an existing 50mm poly tube line along the north road to the facility and already connected to the RC.; the line is approximately 60m to the east and in an underground ducting. Test pits to locate the line must be included in the design process.

● A sewerage septic tank would be required to service the toilet and bath for the guard booth.

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

● There would be no offices or records storage at the facility; the design must accommodate for a maximum of 10, 20 foot containers and 7, 40 foot containers outfitted with air conditioning. The design must consider lining the walls and ceiling to maintain a temperature of no greater than 24 degrees C while the air conditioning unit is active.

● A communication pole must be installed at the facility; the pole must be no less than 6m high. The pole can be fixed to the ground with no lowering assembly.

Design all incidental construction to allow for the controlled flow of rainfall run-off and measures to prevent erosion.

The Contractor must design the incidental construction using the following controls:

● The design must include utilization of clean backfill and grading slopes to promote site drainage and prevent erosion.

● Topsoil and vegetation planting are to be placed in areas outside of the movement of vehicles and persons.

● All drainage systems shall be open channel. If underground systems cannot be avoided, the design must consider siltation, long term maintenance and accessibility of the network.

● The drainage along the public road must be earthen

C.5.2.1.2 DESIGN REVIEW AND APPROVAL

The Contractor must use Construction Specification Institute (CSI) format and divisions as appropriate in submission of all designs including each of the elements described above for USAID review at phases as described below.

● A 60% preliminary design is provided by USAID and the Contractor must use this conceptual design to develop the design.

● Pre-final designs corresponding to 90% levels of completeness, respectively. These design documents must include a detailed design report, design drawings, and specifications.

● Final designs, corresponding to a 100% level of completeness, used for construction.

Pre-final and final designs must also include:

● Engineering design reports.

● Topographic surveys and utility locations.

● Confirmation of backfill material properties.

● Detailed technical specifications.

The Contractor must address USAID comments from each design submittal into the subsequent design submittal.

Following receipt of USAID comments, the Contractor must discuss the comments with USAID and work to agree on the changes to be made. The final (100%) design will become final upon approval by the COR. All final design documents must be approved by the COR prior to construction.

C.5.2.1.3 EXISTING CONDITIONS

The new site for the CSF has been previously cleared of existing buildings. Excavation of unsuitable materials and replacement by improved subgrade and road base have been part of the previous work.

C.5.3.1 CLIN 002: Construction Phase

C.5.3.1.1 STANDARDS

The Contractor must perform all construction work according to the approved designs, the above standards, the approved plans, and other contractual requirements.

C.5.3.1.2 REQUIREMENTS

The Contractor must implement the construction of all the elements of work as defined in the final design and shall maintain the permanent work areas until such time responsibility for the area is transferred to USAID or the end of the contract.

Mobilization and Site Set-Up

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

The Contractor’s mobilization and site set-up must include, but is not limited to:

● Establishing the location of the Contractor’s site office (If required), workers downtime area, storage areas and water & sanitary facilities for the Contractor’s use.

● In conjunction with the COR determine the survey controls to be used for setting out including the assumed elevation datum location; establishing where permanent survey monuments must be placed and define the limit of the work along the existing public roads

● Constructing approved temporary erosion control measures and site security to be used during the performance of the work.

● Construction of any other temporary civil works necessary to facilitate initiation of work.

Substantial Completion

"Substantial Completion" means the stage in the progress of the work as determined and certified by the CO in writing to the Contractor, on which the work (or a portion designated by USAID) is sufficiently complete and satisfactory. The activities that are required to be complete to achieve Substantial Completion are provided below:

● Completion of the elements of work as defined in the final design.

● Completion of the transfer of all containers (as labeled by USAID) from 19 Acres Storage Compound to the CSF and fixed in their permanent positions.

● Submission of final certified site surveys; test pit data and other field investigation data undertaken during the performance of the work.

● Submission of owner’s O&M manuals and warranties for gate motors

● Submission of as-built drawings for all construction.

Substantial completion means that the work is essentially complete and may be used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which do not interfere with the intended utilization of the work, and can be completed or corrected within the time period required for final acceptance.

The "date of substantial completion" means the date determined by the CO as of which substantial completion of the work has been achieved.

The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion, accompanied by the Schedule of Defects listing items of work remaining to be performed, completed or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

Demobilization

At the direction of the CO, after substantial completion inspection the Contractor may be authorized to demobilize all equipment, personnel, materials and temporary facilities from the site according to the approved demobilization and decontamination plan if there are no significant issues identified during the inspection. If the Contractor is not authorized to demobilize after the substantial completion inspection, the Contractor must not demobilize until after final acceptance.

Final Completion and Acceptance

Definitions

(a) "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, on which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

(b) The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

Final Inspection and Tests

The Contractor shall give the Contracting Officer at least ten (10) business days advance written notice of the date the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

Final Acceptance

If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations, if any), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

● Satisfactory completion of all required tests,

● A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

● Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

C.5.3.1.3 SUBMITTALS (NOT APPLICABLE FOR DELIVERABLES IN SECTION F)

Submittal Procedures

A Submittal form shall accompany all Submittals. The Submittal form must be in a format approved by the COR.

Each Submittal form must be consecutively numbered, 0001, 0002, 0003 etc. with 0001 pertaining to the first Submittal made by the Contractor.

On each Submittal form the Contractor must provide a comprehensive description of the submission and note the design document section and sub-section and/or Contract clause/requirement to which the submission pertains.

For all shop drawings, the Submittal form shall indicate the design documents to which the submitted shop drawing(s) pertain(s) as well as the number and title of each shop drawing accompanying the submission. If the Submittal is not in accordance with design documents the Contractor shall so note this on the Submittal form with an explanation stating the reason or reasons. The Submittal form shall also indicate whether the Submittal is for the COR’s approval, concurrence or information. USAID COR will review Submittals to determine conformance with the design documents. The USAID COR may request additional information or details or require changes in the Shop Drawings for conformance with the design documents. Any proposed deviations from the design documents dealing with structural issues shall be reviewed, approved, and stamped by a United States licensed civil or structural engineer before submittal to USAID for approval.

After review, the COR will return one set or copy of the submission and the Submittal form to the Contractor. The COR will annotate returned Submittal forms indicating acceptance or rejection of the Submittal or additional data or information required for review. If a Submittal is rejected, the COR will note on the returned Submittal form, or an attachment thereto, the reason(s) for rejection of the Submittal. If additional information is required for review, the COR will note on the returned Submittal form or an attachment thereto, what additional information is required. For Submittals provided for information, the COR will note receipt of the submission. Submittals that are rejected or require further information must be re-submitted to the COR. For resubmissions the Submittal form must be numbered with the same number as the original Submittal with a postscript A, for the first resubmission, B if a second resubmission is required, C for the third, etc. As an example, if a Submittal numbered 0006 was rejected or returned for additional information, the re-submission shall be numbered 0006A. If the resubmitted Submittal is rejected, the second resubmission shall be numbered 0006B and so forth.

Submittals must be made in complete packages and must include all necessary information to allow the COR or CO to review the items depicted in the Submittal for conformance with the Contract Documents, and to effectively evaluate the proposed material and/or method of construction. Upon receipt of a Submittal package the

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

COR will evaluate it for completeness and notify the Contractor of any deficiencies in the completeness. Review by the COR will not begin until the Submittal package is complete.

After review of shop drawing submittals, the USAID COR will return one set of shop drawings to the Contractor.

Returned shop drawings will be stamped with the COR’s review stamp to indicate the following:

Approved: The shop drawing has been reviewed and does not require re-submittal.

Approved as Noted/with Conditions: The shop drawing has been reviewed and the Contractor shall incorporate the comments as noted on the shop drawing. The shop drawing does not require re-submission.

Reviewed and Resubmit: The shop drawing requires correction or redrawing and shall be re-submitted for review. If Shop Drawings are returned for correction or redrawing, corrections shall be made and the Contractor shall re-submit the shop drawings in the same manner as the first Submittal. Specific notation shall be made on the shop drawings to indicate the revisions made.

Submittal Review Time

The COR will return all Contractor Submittals with its comments, approval, rejection, or recommendations no later than seven (7) days after receipt of a complete submission package.

Submittals by the Contractor must be made sufficiently in advance of the start of the affected work, to allow time for review by the COR and correction by the Contractor without delaying the work.

All time required for preparation of Submittals and review by the COR, shall be taken into consideration by the Contractor when preparing the schedule for the works.

Project Management

Project management activities the Contractor must perform include, but are not limited to:

● Develop and submit to the CO for approval a baseline schedule in accordance with Federal Acquisition Regulation (FAR) 52.236-15 and that utilizes the critical path method capturing all activities planned for the Contract implementation. The Contractor must prepare the schedule using Microsoft Project Professional. The Contractor must track progress and deviations against the baseline utilizing the scheduling software. The schedule must be updated at least weekly.

● The order of construction is developed to ensure the deadline for completely vacating the 19 Acres Compound (including transfer of stored inventory undertaken by USAID) is no later than June 15, 2021.

● Develop and submit to the CO a schedule of values to serve as a basis for progress payments.

The Contractor must participate in weekly project status meetings with USAID. In view of the COVID 19 pandemic teleconferences are considered viable options whenever in person meetings cannot be safely undertaken.

DAILY CONSTRUCTION AND OVERSIGHT ACTIVITIES

The Contractor must provide day-to-day management and oversight of its operations, to include but not be limited to:

● Participate in daily calls with the COR to review work status.

● Keep comprehensive records, in electronic format that will become the property of USAID upon completion of work or termination of Contract.

● Prepare weekly construction progress reports and photos. Each photo must be identified as to location, activity/subject matter, date, and time.

● Advise the COR and CO of actual or potential problems (technical, legal, political, or otherwise) that may affect project implementation or increase risks to USAID within 48 hours of the Contractor’s knowledge of same.

SITE SURVEYS

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

The Contractor must provide certified survey work required in execution of the work. The Contractor must retain the services of a professional land surveyor to perform all surveying. The required Site Surveys include, but are not limited to:

● Certified topographic surveys to establish the property limits; adjoining properties; the public road to the limit of the site and all other fixed structures within the site.

● Certified topographic surveys to establish existing ground elevations; allow measurement of excavated volumes when required and establish permanent monument controls.

● Certified topographic map surveys performed at the following stages of the removal of existing unsuitable materials in the way of the permanent work and replacement of approved backfill materials.

● Certified “As-Built” Survey of the surface and subsurface structures (including topography) installed by the Contractor after completion.

The surveys must meet the following criteria:

● Produced at a 1:500 scale maps with contour intervals no greater than 300mm to provide adequate detail to complete all designs to applicable standards and allow calculation of volumes to 300 cubic meters.

● All certified drawings must be prepared using AutoCAD 2017 or later.

MONTHLY REPORTS

The Contractor must prepare concise monthly reports. The report must include, but not be limited to:

● Explanation of work completed within the reporting period.

● Comparison of progress against the baseline schedule.

● Summary analysis of technical data collected.

C.5.4.1 CLIN 003: Load: transport containers from 19 Acres Storage Compound and permanently place at the CSF

For all containers, the Contractor must load, transport and place and must adhere to the following:

● All containers for transfer shall be labeled by USAID.

● The Contractor and USAID/COR must inspect and record all labeled containers to identify the condition of each unit. The inside and underside of the containers must be included in the condition survey.

● Each container at the 19 Acres compound will be packed with materials for storage at the CSF; the pre-packing will be undertaken by USAID.

● The Contractor must load all containers identified by USAID for the CSF. The work must include transporting the containers to the CSF.

● The Contractor must lift the containers in their permanent positions and secure them as per design. The permanent positions are determined by USAID.

● The Contractor is not responsible for repainting any container.

● The Contractor is responsible for repairing any container units which has been damaged by the

Contractors operations in loading, transporting, and lifting in place.

● The permanent position of all containers at the CSF will be determined by USAID prior to any loading at the 19 Acres facility. USAID shall determine where each container shall be permanently placed at least 14 days prior to the actual transfer of units to the CSF.

• The Contractor shall determine a safe method of accommodating USAID for the purpose of re-stocking the containers while the Contractors operations are ongoing.

[END OF SECTION C]

RFP No. 72066820R00006 for the Design and Build of USAID/South Sudan’s New Container Storage Facility (CSF)

SECTION D - PACKAGING AND MARKING

D.1 BRANDING STRATEGY

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” which can be found at http://www.usaid.gov/policy/ads/300/320.pdf ; and USAID “Graphic Standards Manual” available at:

www.usaid.gov/branding, or any successor branding policy.

The Contractor must comply with the requirements of the USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy. The Contractor must follow the approved Branding Implementation and Marking Plan submitted on [date TBD] and incorporated into this Contract as Attachment

[TBD].

D.2 AIDAR 752.7009 MARKING (JAN 1993)

a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.246-4 INSPECTION OF SERVICES - FIXED PRICE AUG 1996

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID in South Sudan, or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS APR 1984

52.242-14 SUSPENSION OF WORK APR 1984

52.242-15 STOP WORK ORDER AUG 1989

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 DELIVERABLES AND DELIVERABLES SCHEDULE

All deliverables are identified in Section C, unless otherwise noted further in Section F, Section H, and Section I. All reports must be in English language. The Contractor must promptly notify the COR with a copy to the CO of any problems, delays or adverse conditions which materially impair the contractor’s ability to meet the requirements of the…